Oregonian Publishing Co. v. Portland School District No. 1J

952 P.2d 66, 152 Or. App. 135, 26 Media L. Rep. (BNA) 1973, 13 I.E.R. Cas. (BNA) 1095, 1998 Ore. App. LEXIS 20
CourtCourt of Appeals of Oregon
DecidedJanuary 7, 1998
Docket9308-05795; CA A83594
StatusPublished
Cited by13 cases

This text of 952 P.2d 66 (Oregonian Publishing Co. v. Portland School District No. 1J) is published on Counsel Stack Legal Research, covering Court of Appeals of Oregon primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Oregonian Publishing Co. v. Portland School District No. 1J, 952 P.2d 66, 152 Or. App. 135, 26 Media L. Rep. (BNA) 1973, 13 I.E.R. Cas. (BNA) 1095, 1998 Ore. App. LEXIS 20 (Or. Ct. App. 1998).

Opinions

ARMSTRONG, J.

Defendant Portland School District No. 1J moves for reconsideration of our decision in Oregonian Publishing v. Portland School Dist. No. 1J, 144 Or App 180, 925 P2d 591 (1996), in which we held that documents relating to a personnel investigation conducted by the district were public records that were subject to disclosure. The district contends that our decision contains a material mistake of fact. We allow the motion, modify our earlier opinion and adhere to it as modified.

In our opinion, we concluded that a report about the alleged misconduct of district employees was not exempt as a confidential personnel record under ORS 192.502(9) and ORS 342.850(8) because it had been submitted to the Multnomah County District Attorney to determine whether criminal charges should be brought.1 We stated:

“Turning to the investigation report, we do not need to decide whether the report would be exempt from disclosure under [ORS 342.850(8)] if it were kept only in the relevant employees’ personnel files. As noted, the district gave the report to the Multnomah County District Attorney to be used to determine whether to prosecute the affected employees for their alleged misuse and theft of district property. By distributing the report to people outside the district for purposes other than internal discipline, the report lost its character as a confidential personnel record, [138]*138assuming that it otherwise had that character. Consequently, the report is not exempt as a confidential personnel record under [ORS 192.502(9)] and [ORS 342.850(8)].”

144 Or App at 186-87. We concluded that the investigation report had been submitted to the District Attorney based, in part, on a colloquy that we had had with the district’s counsel at oral argument that led us to that conclusion.

On reconsideration, the district argues that we erred in reaching that conclusion because the record, when viewed in its proper context, establishes that the report was submitted to the District Attorney for review only in response to plaintiffs’ petition under the public records inspection law. See ORS 192.480. After reexamining the record, we agree with the district’s position. Consequently, we withdraw that portion of our opinion that concludes that the report was submitted to the District Attorney for his determination on whether to prosecute the affected individuals. We affirm the trial court, however, on different grounds.

The trial court concluded that the district had waived its right to withhold the investigation report as a confidential personnel record because the district had disclosed the report’s contents at an unemployment compensation hearing for one of the affected district employees. The district makes three arguments in opposition to that ruling. First, it argues that waiver is not identified in the public records inspection law as a ground on which a public agency can lose its authority to withhold otherwise exempt public records from disclosure. Hence, waiver does not apply to the disclosure of exempt records. Second, it contends that the district cannot waive the exemption for records of the kind at issue here, because the privilege against disclosure belongs to the affected individuals and not to the district. Third, it contends that its actions did not constitute a waiver of its authority to withhold the disputed record.

We turn to the first issue. In briefing it, the parties have focused on federal cases under the Freedom of Information Act (FOIA). It is appropriate to look to the FOIA for guidance on the issue, because Oregon’s public records inspection law is modeled after it and comparable state laws.2

[139]*139Notwithstanding that there is no provision in the FOIA that specifically addresses waiver, federal courts have concluded that federal agencies can act in ways that waive their authority to withhold records that are exempt from disclosure under the FOIA.3 They have reached that conclusion under the common law of waiver, under which people and entities can waive rights by voluntarily relinquishing them.4

We conclude that waiver applies to exempt records under the Oregon law. We base that conclusion on both the implicit reasoning of the FOIA cases and on OEC 509 and 511, which address the waiver of the testimonial privilege that public officials have not to disclose information from exempt public records.

OEC 509 provides that a

“public officer shall not be examined as to public records determined to be exempt from disclosure under ORS 192.501 to 192.505.”

That provision is an important adjunct to the public records law, because, without it, exempt records arguably could be required to be disclosed through testimony by public officials about them.

OEC 511, in turn, provides, in relevant part, that a

“person upon whom [OEC 503 to OEC 514] confer a privilege against disclosure of the confidential matter or communication waives the privilege if the person or person’s predecessor while holder of the privilege voluntarily discloses or consents to disclosure of any significant part of the matter or communication. This section does not apply if the disclosure itself is a privileged communication.”

[140]*140That section provides that the privilege in OEC 509 against disclosure of information from exempt public records can be waived under certain circumstances. In the light of those OEC provisions, in which the legislature made the general policy on waiver of testimonial privileges applicable to the privilege against disclosure of information from exempt records, we conclude that the legislature expected waiver principles to apply to the records themselves. Our conclusion is consistent with that reached by courts under the FOIA, which have held that the government can waive its right to withhold exempt records even though there is no express provision on waiver in the FOIA.5

The district also contends that it could not waive the applicable exemption against disclosure of the disputed report, because the privilege against disclosure belongs to the affected individuals. Under some circumstances, federal courts have concluded that the source of confidential information submitted to a public agency may be entitled to claim a privilege against disclosure of that information under the FOIA.6 The Supreme Court’s decision in Guard Publishing Co. v. Lane County School Dist., 310 Or 32, 791 P2d 854 (1990), implies, however, that the Oregon law does not give anyone other than public bodies the right to withhold exempt public records.

Guard Publishing

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Bluebook (online)
952 P.2d 66, 152 Or. App. 135, 26 Media L. Rep. (BNA) 1973, 13 I.E.R. Cas. (BNA) 1095, 1998 Ore. App. LEXIS 20, Counsel Stack Legal Research, https://law.counselstack.com/opinion/oregonian-publishing-co-v-portland-school-district-no-1j-orctapp-1998.