National Federation of the Blind v. Saul

District Court, District of Columbia·Decided July 22, 2020·No. Civil Action No. 2020-1160·Published

Opinion

UNITED STATES DISTRICT COURT FOR THE DISTRICT OF COLUMBIA

)

NATIONAL FEDERATION OF THE ) BLIND, et al., )

)

Plaintiffs, )

)

v. ) Civil Action No. 20-cv-1160 (TSC)

)

ANDREW SAUL, )

)

Defendant. )

)

MEMORANDUM OPINION

Plaintiffs, the National Federation of the Blind and four individuals who are blind, bring this action under the Rehabilitation Act, 29 U.S.C. § 794(a), against the Commissioner of Social Security. Plaintiffs claim that requiring “wet-ink” (i.e., on paper instead of electronic) signatures for certain Social Security documents deprives applicants who are blind of the opportunity to submit their documents independently and privately and violates the Rehabilitation Act. Because of the additional risks COVID-19 creates, Plaintiffs move for a preliminary injunction to require the Social Security Administration (SSA) to accept electronic signatures on all required documentation and to provide online procedures for all disability benefits applications and other materials. (ECF No. 2 at 2.) Having reviewed the parties’ filings, and for the reasons set forth below, the court will DENY Plaintiffs’ Motion for a Preliminary Injunction.

I. BACKGROUND

A. Factual Background Title II of the Social Security Act, 42 U.S.C. § 301 et seq., authorizes payment of Social Security Disability Insurance (SSDI) to certain people with disabilities. 42 U.S.C. § 423(a)(1). Title XVI of the Act authorizes payment of Supplemental Security Income (SSI) to people with

limited income and resources who are disabled, blind, or age 65 or older. See 42 U.S.C. §§ 1381a; 1382; 1382c. SSA serves approximately 18 million beneficiaries and distributes over $200 billion annually. (ECF No. 15-1, First Richardson Decl., ¶ 5.) In response to the current COVID-19 pandemic 1, SSA transitioned 60,000 employees to working from home, where they interact with the public by telephone and are able to process applications. (First Richardson Decl. ¶ 19.) Plaintiffs seek to apply for or maintain benefits during the pandemic.

1. Social Security

i. Applying for and Maintaining Benefits SSA provides four ways in which to apply for SSDI or SSI benefits: in person, by mail, by phone, or online. (First Richardson Decl. ¶ 14; see also 20 C.F.R. § 422.505(a).) For SSDI, a claimant can use any method; for SSI, a claimant can use the first three methods and can use the fourth method—online application—only when they meet certain criteria and are simultaneously applying for SSDI. (First Richardson Decl. ¶¶ 14, 37–40.) When Plaintiffs filed suit, SSA’s website stated that individuals who are blind could not submit the online application for SSI. After Plaintiffs brought this case, SSA removed this language. (First Richardson Decl. ¶ 41; Second Richardson Decl. ¶ 55.)

Regardless of how a person applies for benefits, they must sign or otherwise attest to their application. The signing methods available vary depending on the application method and

1 COVID-19 is a contagious disease caused by the novel coronavirus SARS-CoV-2. By March of this year, the President declared a national state of emergency and the World Health Organization declared a global pandemic. As of July 22, 2020, there have been 3,882,167 diagnosed cases of COVID-19 and 141,677 deaths in the United States. Centers for Disease Control and Prevention (CDC), Cases in the U.S. (July 22, 2020). The virus is highly contagious and spreads through person-to-person contact. Certain populations are at higher risk for severe illness from COVID-19, including older adults and people with certain underlying medical conditions. CDC, People Who Are at Increased Risk for Severe Illness (July 22, 2020). To date, no vaccine or cure for COVID-19 exists.

whether an appointed representative submits the application. (First Richardson Decl. ¶ 35.) When applying in person, an applicant can simply submit a wet-ink signature. However, because of the ongoing COVID-19 pandemic, in-person applications are not being accepted. (Id. ¶ 23.) When applying by phone, with or without a representative on the line, an applicant can verbally attest to their application. (Id. ¶ 35.) If an individual applies online and submits the application themselves, they can sign electronically. (Id. ¶ 36.) But if an individual applies online and their representative submits the application, the applicant must separately attest to the application because a representative cannot sign an application on behalf of an applicant who is over 18, mentally competent, and physically able to sign. (Id. ¶ 57; see also 20 C.F.R. §§ 404.612, 404.1710(b), 416.315; 416.1510(b).) In such cases, the agency mails a hard copy for the applicant to sign. (First Richardson Decl. ¶ 36.) The applicant can either mail the hard copy back with a wet-ink signature or verbally attest to the application on a call with SSA. (First Richardson Decl. ¶ 57; Second Richardson Decl. ¶ 25.)

SSA defines an applicant’s official (or protective) filing date, which is used in calculating benefits, as the date of initial contact with the agency. (Second Richardson Decl. ¶ 43.) This includes the date on which an applicant schedules an appointment to apply by phone or partially completes an online application that is later submitted. (Id. ¶¶ 43–44.) This protective filing date has taken on added importance during the pandemic, as SSA has extended deadlines for requests for information whenever possible. (First Richardson Decl. ¶ 33.)

SSA periodically conducts a Continuing Disability Review (CDR) to determine whether SSDI and SSI beneficiaries continue to remain eligible for benefits. 42 U.S.C. § 421(i); 20 C.F.R. § 404.1590 (SSDI); 20 C.F.R. § 416.990 (SSI); see also 20 C.F.R. § 404.1594 (describing CDR under SSDI); 20 C.F.R. § 416.994 (describing CDR under SSI). CDRs occur at three-,

five-, or seven-year intervals, depending on the permanence of the disability. 20 C.F.R. § 404.1590(d) (SSDI); 20 C.F.R. § 416.990(d) (SSI). While SSA did not conduct CDRs for several months during the pandemic, it resumed them in early June. (Second Richardson Decl. ¶ 53.) A beneficiary can complete the CDR report by phone, but must mail the disability update report with a wet-ink signature. (First Richardson Decl. ¶¶ 29 n.7, 32 n.10.) SSA indicates that it will change this process and permit beneficiaries who are blind to complete the disability update report by phone. (Second Richardson Decl. ¶ 54.)

ii. Appointing Representatives Claimants may formally appoint a representative to assist them in presenting their case to the agency. 42 U.S.C. § 406(a)(1). A representative can: 1) obtain the same information about the claim as the claimant, 2) submit evidence, 3) make statements about facts and law, and 4) make a request or provide notice about the proceedings before SSA. 20 C.F.R. § 404.1710(a) (SSDI); 20 C.F.R. § 416.1510(a) (SSI). Representatives cannot sign an application on behalf of a claimant. See 20 C.F.R. §§ 404.612; 404.1710(b); 416.315; 416.1510(b). A third party can also assist a claimant without being formally appointed as a representative. (First Richardson Decl. ¶¶ 48, 55.)

To formally appoint a representative, claimants must submit a signed, written statement to SSA, typically using the notice of appointment form. (First Richardson Decl. ¶ 50; 20 C.F.R. § 404.1707(a). When Plaintiffs filed this case, SSA required wet-ink signatures on this form; it has since implemented a temporary procedure in which the form can be signed electronically; SSA will then get a verbal attestation from the claimant. (First Richardson Decl. ¶ 51.) SSA has also temporarily permitted representatives to submit the claimant’s electronic signature on the fee agreement form, as long as they submit it with the notice of appointment form. (Id. ¶ 51.)

2. Plaintiffs

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