National Association for the Advancement of Colored People v. Bureau of the Census

CourtDistrict Court, D. Maryland
DecidedJuly 16, 2019
Docket8:18-cv-00891
StatusUnknown

This text of National Association for the Advancement of Colored People v. Bureau of the Census (National Association for the Advancement of Colored People v. Bureau of the Census) is published on Counsel Stack Legal Research, covering District Court, D. Maryland primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
National Association for the Advancement of Colored People v. Bureau of the Census, (D. Md. 2019).

Opinion

IN THE UNITED STATES DISTRICT COURT FOR THE DISTRICT OF MARYLAND

NATIONAL ASSOCIATION FOR THE * ADVANCEMENT OF COLORED PEOPLE, et al., *

Plaintiffs, * Civil No. PWG-18-891

v. *

BUREAU OF THE CENSUS, et al., *

Defendants. * * * * * *

MEMORANDUM OPINION AND ORDER

This Memorandum Opinion and Order addresses the privilege claims that Defendants have asserted in connection with Plaintiffs’ document production requests.1 The Court has considered the parties’ arguments and evidentiary submissions, which are contained in ECF Nos. 87, 88, 127, and 130, and concludes that no hearing is necessary. See Loc. R. 105.6. For the following reasons, the Court finds that Defendants’ privilege assertions are without merit. Defendants will be required to produce the withheld documents to Plaintiffs. Previously, the Court entered a Memorandum Opinion and Order (ECF No. 64) granting in part and denying in part Defendants’ motion to dismiss. Thereafter, the Court permitted the parties to proceed with discovery. (See ECF Nos. 85 & 89.) At the Court’s invitation, the parties submitted brief letters explaining their respective positions regarding certain documents (the “Spreadsheets”) that Defendants had withheld from production to the Plaintiffs based on the deliberative process privilege. (ECF Nos. 87 & 88.) Later, after consulting with the parties, the

1 On May 13, 2019, Judge Grimm referred this case to me for all discovery matters. (ECF No. 107.) Court directed the parties to submit two-page letters further refining their positions on the privilege issues. The Court also directed the Defendants to file their privilege log and any evidentiary support necessary to sustain their assertion of privilege. (ECF No. 125 at 2-3.) Finally, the Court directed Defendants to transmit to chambers a copy of the Spreadsheets to allow for in camera review if necessary. (Id.) The parties’ two-page letters are filed at ECF Nos. 127 and 130.

The parties largely agree on the scope of the deliberative process privilege. This privilege “is designed to protect the quality of administrative decisionmaking by ensuring that it is not done ‘in a fishbowl.’” City of Virginia Beach, Va. v. U.S. Dept. of Commerce, 995 F.2d 1247 (4th Cir. 1993) (quoting Environmental Protection Agency v. Mink, 410 U.S. 73, 87 (1973)). The privilege “encourages free-ranging discussion of alternatives; prevents public confusion that might result from the premature release of such nonbinding deliberations; and insulates against the chilling effect likely were officials to be judged not on the basis of their final decisions but for matters they considered before making up their minds.” Id. (internal quotation marks omitted). It is thought that the privilege helps to ensure that a decisionmaker receives “the unimpeded advice of his

associates.” Florida House of Representatives v. U.S. Dep’t of Commerce, 961 F.2d 941, 947 (11th Cir. 1992) (emphasis in original) (citing Federal Open Mkt. Comm. v. Merrill, 443 U.S. 340 (1979)). It does so by providing “assur[ance] that subordinates within an agency will feel free to provide the decisionmakers with their uninhibited opinions and recommendations without fear of later being subject to public ridicule or criticism.” Coastal States Gas Corp. v. Dep’t of Energy, 617 F.2d 854, 866 (D.C. Cir. 1980). “To fall within the deliberative process privilege, materials must bear on the formulation or exercise of agency policy-oriented judgment.” Ethyl Corp v. U.S. E.P.A., 25 F.3d 1241, 1248 (4th Cir. 1994) (emphasis in original) (quoting Petroleum Info. Corp. v. United States Dep’t of Interior, 976 F.2d 1429, 1435 (D.C. Cir. 1992)). To qualify for withholding under the deliberative process privilege, a document must be both “predecisional” and “deliberative.” Petroleum Info. Corp., 976 F.2d at 1434. A document is predecisional if it was “‘prepared in order to assist an agency decisionmaker in arriving at his decision,’ rather than to support a decision already made.” Id. (quoting Renegotiation Bd. v. Grumman Aircraft, 421 U.S. 168, 184 (1975)). A document is

“deliberative” if it “reflects the give-and-take of the consultative process by revealing the manner in which the agency evaluates possible alternative policies or outcomes.” Id. (internal quotation marks omitted). Deliberative material reveals “the manner in which the agency evaluates possible alternative policies or outcomes.” City of Virginia Beach, 995 F.2d at 1253; see also Solers, Inc. v. Internal Revenue Serv., 827 F.3d 323, 329 (4th Cir. 2016). In determining whether a document is protected by the deliberative process privilege, courts consider whether the disclosure of that document would be likely to undermine the purposes of the privilege. Coastal States, 617 F.2d at 866. Where the contents of a document are “so candid or personal in nature that public disclosure is likely in the future to stifle honest and frank

communication within the agency,” the document is likely to be privileged. Id. “Human experience teaches that those who expect public dissemination of their remarks may well temper candor with a concern for appearances and for their own interests to the detriment of the decisionmaking process.” Id. (quoting United States v. Nixon, 418 U.S. 683, 705 (1974)). Conversely, “[c]ourts have typically required disclosure of purely factual material, presumably because the prospect of disclosure is less likely to make an advisor omit or fudge raw facts, while it is quite likely to have such an effect on materials reflecting deliberative or policy-making processes.” Quarles v. Dep’t of Navy, 893 F.2d 390, 392 (D.C. Cir. 1990) (internal citations and quotation marks omitted). There are other characteristics that tend to be held by privileged documents. Documents that provide recommendations or alternative suggestions, or which “weigh[] the pros and cons of agency adoption of one viewpoint or another” are likely to be privileged. Id. But if the suggestion contained in a document “is adopted, formally or informally, as the agency position on an issue,” or if it is “used by the agency in its dealings with the public,” the document may lose its privileged status. Id.

Given the importance that the context of a document’s creation plays in determining whether it is protected by the deliberative process privilege, and the somewhat circular test used for determining whether a document is privileged, prior cases “are of limited help . . . because the deliberative process privilege is so” fact-specific. Id. at 867. Nonetheless, an examination of other cases illustrates how courts have analyzed the privilege under similar circumstances. In Coastal States, the D.C.

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