Montalla, LLC V. Commonwealth of Virginia

CourtCourt of Appeals of Virginia
DecidedApril 25, 2023
Docket0127222
StatusUnpublished

This text of Montalla, LLC V. Commonwealth of Virginia (Montalla, LLC V. Commonwealth of Virginia) is published on Counsel Stack Legal Research, covering Court of Appeals of Virginia primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

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Montalla, LLC V. Commonwealth of Virginia, (Va. Ct. App. 2023).

Opinion

COURT OF APPEALS OF VIRGINIA UNPUBLISHED

Present: Judges Beales, Friedman and Callins Argued at Richmond, Virginia

MONTALLA, LLC MEMORANDUM OPINION* BY v. Record No. 0127-22-2 JUDGE FRANK K. FRIEDMAN APRIL 25, 2023 COMMONWEALTH OF VIRGINIA, VIRGINIA DEPARTMENT OF TRANSPORTATION AND THE COMPTROLLER OF VIRGINIA

FROM THE CIRCUIT COURT OF THE CITY OF RICHMOND T. J. Markow, Judge Designate

Thomas A. Coulter (Brian Stolarz; Norton Rose Fulbright US LLP, on briefs), for appellant.

Jeremy D. Capps (David P. Corrigan; Blaire H. O’Brien; Harmon, Claytor, Corrigan & Wellman, on brief), for appellee.

This appeal involves the assignment of settled claims and the reach of sovereign immunity.

NXL, Inc. entered a series of contracts with the Commonwealth which spawned significant

disputes. NXL, Inc. ultimately settled these disputes, via mediation, but then assigned its interests

to Montalla, LLC, another construction management company. Montalla pursued claims against the

Commonwealth based on NXL’s underlying contracts. Montalla now appeals the circuit court’s

decision sustaining the Commonwealth’s plea in bar of sovereign immunity. Additionally,

Montalla challenges several related rulings denying its motion to reconsider and declining to grant

Montalla’s motion to amend its pleading. Montalla makes a compelling argument that its assignor,

* This opinion is not designated for publication. See Code § 17.1-413, NXL, was wronged by the Commonwealth; but governing precedent requires us to affirm the

judgment of the circuit court, denying Montalla the relief it seeks.

BACKGROUND1

The Virginia Department of Transportation (“VDOT”) manages an annual budget of more

than $7 billion. In order to better meet its obligations, VDOT established an Assurance and

Compliance Office (“ACO”). The ACO was charged with conducting internal reviews and

investigations regarding VDOT’s spending and charges. To aid in analyzing these expenses, ACO

required consultants and contractors to submit audit reports, which allowed ACO to check

compliance with Federal Acquisition Regulation (“FAR”) overhead rates. Disputes between NXL,

Inc. (“NXL” or “the Company”) and VDOT began after ACO implemented enhanced scrutiny of

the contractor’s FAR compliance audits.

Federal law requires that any contract or subcontract awarded for engineering and design

services by state transportation departments be performed and audited in compliance with the cost

principles outlined in FAR. See 23 U.S.C. § 112(b)(2)(B); 23 CFR § 172.11. These FAR cost

principles allow contractors to be reimbursed from VDOT for their indirect overhead. It follows

that consulting firms—like NXL—who contract with VDOT are required to submit an indirect rate

audit report for each fiscal year. When the annual audits do not provide sufficient information to

justify the reimbursement rates that have been requested, federal regulations permit state

transportation departments to dispute the indirect cost reimbursement rates cited by the contractor.

See 48 § CFR 31.201-2(d).

NXL’s disputes with VDOT centered around three VDOT consulting contracts that NXL

won in 2014. In May 2014, NXL agreed to provide engineering services for the Northern Virginia

1 When the circuit court decides a case on a demurrer and special plea as it did here, “we consider the facts stated and all those reasonably and fairly implied in the light most favorable to the nonmoving part[y].” Kaltman v. All Am. Pest Control, Inc., 281 Va. 483, 486 (2011). -2- District (the “Northern Virginia Contract”). The contract stated that it was a fixed billable contract

and that the total maximum compensation would not exceed $5 million. The contract also provided

that the contractor is to receive reimbursement for direct costs, as well as a percentage of the

indirect costs. This contract included a costs section specifying that the consultant must submit an

invoice that “shall include all work completed during the invoice period. Such invoice shall also

include all materials, salaries, rentals, travel expenses, profit, field and office equipment, supplies

and any other items utilized to complete the work.” Later in 2014, NXL and VDOT would execute

two very similar agreements to serve the Lynchburg (the Lynchburg Contract) and Hampton Roads

areas (the Hampton Roads Contract).

The FAR Rate Issue

When Virginia companies submit the required FAR audit, the firm’s indirect overhead costs

may be reimbursed, and this is what becomes known as the FAR rate. VDOT then reviews and

approves the FAR rates which were derived from the audits. In 2014, after the Company won the

Northern Virginia, Lynchburg, and Hampton Roads VDOT Contracts as prime consultants, NXL

used FAR rates to calculate the fixed billable hourly rates under these contracts. These rates were

approved by VDOT. VDOT subsequently created the ACO, which was assigned responsibilities

including the FAR audit process. In 2015, ACO demanded that NXL resubmit previously approved

FAR audits because they did not meet the standards of the FAR regulations, in ACO’s opinion.

The Dispute Regarding the 2014 Contracts

At the heart of the disagreement over FAR rates between VDOT and NXL was ACO’s

argument that the Company was being overcompensated for services due to high overhead rates and

improper “lease payments of vehicles used by its construction inspectors.” Essentially, ACO

conducted VDOT’s review and believed that NXL was overbilling for the cost of vehicles which

-3- were being leased.2 VDOT treated vehicle lease costs as direct expenses that were meant to be

paid/repaid to the Company. ACO believed that the vehicle lease rates did not comply with FAR,

as required by federal law and outlined in each of the 2014 contracts. The Company insisted that

ACO was selectively misinterpreting FAR to VDOT’s benefit and to the detriment of the company.3

VDOT Unilaterally Cuts Montalla’s Overhead Rates

Around July 2016, VDOT’s ACO Director, Bradley W. Gales, sent a letter to NXL

officially rejecting its overhead rate based on a FAR audit. However, Gales did not indicate what

would have been the proper rate for the Company to use. Shortly after, Jeffrey R. Allen, the Senior

Assistant Attorney General with the Office of the Attorney General (“OAG”) contacted the

Company’s attorney and informed the Company that it was not entitled to bill for any overhead and

that the overhead rate which used to be 128.8% to 137.94% in the contracts was now 0%. VDOT

stated if the Company did not comply, it would consider terminating all its contracts with the

Company.

In March 2017, ACO provided contingent approval of the Company’s 2014-2015 audits,

allowing a 75% provisional overhead rate, which was still far below VDOT’s earlier approved

rate. Shortly after, the Company claimed it began losing an immense amount of money. NXL

alleged that it lost money for every hour it billed. The more hours its employees worked, the

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