Mercer v. DPHHS

2025 MT 9
Montana Supreme Court·Decided January 17, 2025·No. DA 24-0512·Published·Cited by 1 cases

Opinion

01/17/2025

DA 24-0512

Case Number: DA 24-0512

IN THE SUPREME COURT OF THE STATE OF MONTANA 2025 MT 9

WILLIAM W. MERCER, Petitioner and Appellee,

v.

MONTANA DEPARTMENT OF PUBLIC HEALTH AND HUMAN SERVICES, CHARLES BRERETON, in his official capacity as Director of the Montana Department of Public Health and Human Services, NICOLE GROSSBERG, in her official capacity as Administrator of the Child and Family Services Division of the Montana Department of Public Health and Human Services,

Defendants and Appellants.

APPEAL FROM: District Court of the First Judicial District, In and For the County of Lewis and Clark, Cause No. BDV-2024-500 Honorable Michael F. McMahon, Presiding Judge

COUNSEL OF RECORD:

For Appellant:

J. Stuart Segrest, Christensen & Prezeau, PLLP, Helena, Montana For Appellee:

William W. Mercer, Pro Se, Billings, Montana

Submitted on Briefs: November 20, 2024 Decided: January 17, 2025 Filed:

Clerk

Justice Jim Rice delivered the Opinion of the Court.

¶1 The Montana Department of Public Health & Human Services (DPHHS or the Department) appeals the order of the First Judicial District Court, Lewis & Clark County, which granted a mandatory preliminary injunction requiring the Department to make available assertedly privileged information withheld from Montana State Representative William W. Mercer (Rep. Mercer) during his review of Department child abuse and neglect case records authorized by statute. We restate the issue as follows:

Whether the District Court abused its discretion by granting a mandatory preliminary injunction requiring DPHHS to disclose materials to a Montana legislator conducting a statutorily authorized review of a child abuse and neglect case.

¶2 We affirm.

FACTUAL AND PROCEDURAL BACKGROUND

¶3 The parties stipulated to the facts stated in the affidavit filed by Rep. Mercer in support of his motion for a preliminary injunction. Rep. Mercer is a member of the Montana House of Representatives, who during this proceeding represented House District 46, and following his reelection in November 2024, represents House District 52 in the 2025 legislative session. Acting in his legislative capacity, Rep. Mercer requested review of certain records pursuant to § 41-3-205, MCA. This statute requires that child abuse and neglect “case records” be kept confidential but also provides for disclosure of such records upon satisfaction of statutory criteria, including, at issue here, to a Montana legislator. Section 41-3-205(4)(a), MCA. A legislator is provided access to such records for a period

of time “limited to 6 months from the date the written request to review records was received by the department.” Section 41-3-205(4)(c), MCA.

¶4 On March 5, 2024, Rep. Mercer sent a letter to Charles Brereton (Brereton), the Director of the Department, requesting review of records pertaining to a “Valley County CPS matter involving a youth.” The parties agreed that Rep. Mercer satisfied the threshold requirements under § 41-3-205, MCA, for review of the case records, which, in relevant part, require that the requesting member of the legislature “receives a written inquiry regarding a child and whether the laws of the United States or the state of Montana that protect children from abuse or neglect are being complied with or whether the laws need to be changed to enhance protections for children,” § 41-3-205(4)(a)(i), MCA, and “submits a written request to the department requesting to review the records relating to the written inquiry,” which includes “a copy of the written inquiry, the name of the child whose records are to be reviewed, and any other information that will assist the department in locating the records.” Section 41-3-205(4)(a)(ii), MCA.

¶5 On March 15, 2024, Rep. Mercer signed a confidentiality agreement, satisfying a statutory requirement, and the Department provided Rep. Mercer with what it described as the case record “as kept by child protection services.” Upon review of the documents provided, Rep. Mercer requested additional records that he believed were required to be produced under § 41-3-205, MCA, including emails, text messages, case notes, memorandums, and all other communications “generated by or received by the Department’s employees and officers” during the relevant investigation and litigation. The

Department denied the request, maintaining the statute required production only of the more formal “case record,” which it initially had provided to Rep. Mercer.

¶6 On July 29, 2024, Rep. Mercer filed a Petition for Writ of Mandamus and Declaratory and Injunctive Relief. The Department initially maintained that it had provided Rep. Mercer with the records required under § 41-3-205, MCA, and that the additional records he had requested fell outside the scope of the statute. However, in August 2024, the Department’s Chief Legal Counsel altered positions and indicated the Department would provide the additionally requested records, except for attorney-client privileged material.

¶7 On August 19, 2024, Rep. Mercer filed motions for a preliminary injunction and an emergency hearing. The Department filed a notice of waiver and motion to stay the six-month time limit imposed upon a legislator’s review of requested records under § 41-3-205(4)(c), MCA. On August 27, 2024, the District Court held a hearing on the preliminary injunction, with Rep. Mercer appearing pro se. After receiving argument, the District Court orally denied the Department’s motion to stay, and granted Rep. Mercer’s requested mandatory preliminary injunction, reasoning that:

Representative Mercer is entitled to review at the Department’s Helena Office no later than September 5, 2024 all pertinent child “[r]ecords, including case notes, correspondence, evaluations, videotapes, and interviews, . . . unless disclosure of the records is determined to be detrimental to the child or harmful to another person who is a subject of information contained in the records.” Mont. Code Ann. § 41-3-205(3)

(2023). Since Representative Mercer is a Montana legislature member, the Department must disclose the records described in Mont. Code Ann.

§ 41-3-205(3) in its possession and control since, there is no dispute, that he has satisfied all mandatory requirements to review the records. See Mont.

Code Ann. § 41-3-205(4). Such records include all Department claimed attorney client privileged information (unless disclosure of any records, including the claimed privileged documents is determined to be detrimental to the child or harmful to another person who is a subject of information contained in the records) as reflected in its three privilege logs attached to the Department’s August 26, 2024 “Response and Objection to Motion for Emergency Hearing.”

Noting “the enormous sanctity afforded to the attorney-client privilege and the irreparable harm disclosure could have on the Department and/or Executive Branch,” the District Court imposed confidentiality protections beyond the statutory language by precluding Rep. Mercer, in accordance with a stipulation between the parties, from “disclosing, in any shape, manner or form, in any venue, public or private, any information contained in the documents listed in the Department’s three privilege logs following [Rep. Mercer’s] review.”

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