Mercer v. DPHHS

2025 MT 9
CourtMontana Supreme Court
DecidedJanuary 17, 2025
DocketDA 24-0512
StatusPublished
Cited by1 cases

This text of 2025 MT 9 (Mercer v. DPHHS) is published on Counsel Stack Legal Research, covering Montana Supreme Court primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Mercer v. DPHHS, 2025 MT 9 (Mo. 2025).

Opinion

01/17/2025

DA 24-0512 Case Number: DA 24-0512

IN THE SUPREME COURT OF THE STATE OF MONTANA

2025 MT 9

WILLIAM W. MERCER,

Petitioner and Appellee,

v.

MONTANA DEPARTMENT OF PUBLIC HEALTH AND HUMAN SERVICES, CHARLES BRERETON, in his official capacity as Director of the Montana Department of Public Health and Human Services, NICOLE GROSSBERG, in her official capacity as Administrator of the Child and Family Services Division of the Montana Department of Public Health and Human Services,

Defendants and Appellants.

APPEAL FROM: District Court of the First Judicial District, In and For the County of Lewis and Clark, Cause No. BDV-2024-500 Honorable Michael F. McMahon, Presiding Judge

COUNSEL OF RECORD:

For Appellant:

J. Stuart Segrest, Christensen & Prezeau, PLLP, Helena, Montana

For Appellee:

William W. Mercer, Pro Se, Billings, Montana

Submitted on Briefs: November 20, 2024 Decided: January 17, 2025 Filed:

__________________________________________ Clerk Justice Jim Rice delivered the Opinion of the Court.

¶1 The Montana Department of Public Health & Human Services (DPHHS or the

Department) appeals the order of the First Judicial District Court, Lewis & Clark County,

which granted a mandatory preliminary injunction requiring the Department to make

available assertedly privileged information withheld from Montana State Representative

William W. Mercer (Rep. Mercer) during his review of Department child abuse and neglect

case records authorized by statute. We restate the issue as follows:

Whether the District Court abused its discretion by granting a mandatory preliminary injunction requiring DPHHS to disclose materials to a Montana legislator conducting a statutorily authorized review of a child abuse and neglect case.

¶2 We affirm.

FACTUAL AND PROCEDURAL BACKGROUND

¶3 The parties stipulated to the facts stated in the affidavit filed by Rep. Mercer in

support of his motion for a preliminary injunction. Rep. Mercer is a member of the

Montana House of Representatives, who during this proceeding represented House District

46, and following his reelection in November 2024, represents House District 52 in the

2025 legislative session. Acting in his legislative capacity, Rep. Mercer requested review

of certain records pursuant to § 41-3-205, MCA. This statute requires that child abuse and

neglect “case records” be kept confidential but also provides for disclosure of such records

upon satisfaction of statutory criteria, including, at issue here, to a Montana legislator.

Section 41-3-205(4)(a), MCA. A legislator is provided access to such records for a period

2 of time “limited to 6 months from the date the written request to review records was

received by the department.” Section 41-3-205(4)(c), MCA.

¶4 On March 5, 2024, Rep. Mercer sent a letter to Charles Brereton (Brereton), the

Director of the Department, requesting review of records pertaining to a “Valley County

CPS matter involving a youth.” The parties agreed that Rep. Mercer satisfied the threshold

requirements under § 41-3-205, MCA, for review of the case records, which, in relevant

part, require that the requesting member of the legislature “receives a written inquiry

regarding a child and whether the laws of the United States or the state of Montana that

protect children from abuse or neglect are being complied with or whether the laws need

to be changed to enhance protections for children,” § 41-3-205(4)(a)(i), MCA, and

“submits a written request to the department requesting to review the records relating to

the written inquiry,” which includes “a copy of the written inquiry, the name of the child

whose records are to be reviewed, and any other information that will assist the department

in locating the records.” Section 41-3-205(4)(a)(ii), MCA.

¶5 On March 15, 2024, Rep. Mercer signed a confidentiality agreement, satisfying a

statutory requirement, and the Department provided Rep. Mercer with what it described as

the case record “as kept by child protection services.” Upon review of the documents

provided, Rep. Mercer requested additional records that he believed were required to be

produced under § 41-3-205, MCA, including emails, text messages, case notes,

memorandums, and all other communications “generated by or received by the

Department’s employees and officers” during the relevant investigation and litigation. The

3 Department denied the request, maintaining the statute required production only of the

more formal “case record,” which it initially had provided to Rep. Mercer.

¶6 On July 29, 2024, Rep. Mercer filed a Petition for Writ of Mandamus and

Declaratory and Injunctive Relief. The Department initially maintained that it had

provided Rep. Mercer with the records required under § 41-3-205, MCA, and that the

additional records he had requested fell outside the scope of the statute. However, in

August 2024, the Department’s Chief Legal Counsel altered positions and indicated the

Department would provide the additionally requested records, except for attorney-client

privileged material.

¶7 On August 19, 2024, Rep. Mercer filed motions for a preliminary injunction and an

emergency hearing. The Department filed a notice of waiver and motion to stay the

six-month time limit imposed upon a legislator’s review of requested records under

§ 41-3-205(4)(c), MCA. On August 27, 2024, the District Court held a hearing on the

preliminary injunction, with Rep. Mercer appearing pro se. After receiving argument, the

District Court orally denied the Department’s motion to stay, and granted Rep. Mercer’s

requested mandatory preliminary injunction, reasoning that:

Representative Mercer is entitled to review at the Department’s Helena Office no later than September 5, 2024 all pertinent child “[r]ecords, including case notes, correspondence, evaluations, videotapes, and interviews, . . . unless disclosure of the records is determined to be detrimental to the child or harmful to another person who is a subject of information contained in the records.” Mont. Code Ann. § 41-3-205(3) (2023). Since Representative Mercer is a Montana legislature member, the Department must disclose the records described in Mont. Code Ann. § 41-3-205(3) in its possession and control since, there is no dispute, that he has satisfied all mandatory requirements to review the records. See Mont.

4 Code Ann. § 41-3-205(4). Such records include all Department claimed attorney client privileged information (unless disclosure of any records, including the claimed privileged documents is determined to be detrimental to the child or harmful to another person who is a subject of information contained in the records) as reflected in its three privilege logs attached to the Department’s August 26, 2024 “Response and Objection to Motion for Emergency Hearing.”

Noting “the enormous sanctity afforded to the attorney-client privilege and the irreparable

harm disclosure could have on the Department and/or Executive Branch,” the District

Court imposed confidentiality protections beyond the statutory language by precluding

Rep. Mercer, in accordance with a stipulation between the parties, from “disclosing, in any

shape, manner or form, in any venue, public or private, any information contained in the

documents listed in the Department’s three privilege logs following [Rep. Mercer’s]

review.”

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2025 MT 9, Counsel Stack Legal Research, https://law.counselstack.com/opinion/mercer-v-dphhs-mont-2025.