Melwood Construction Corp. v. State

126 Misc. 2d 156, 481 N.Y.S.2d 289, 1984 N.Y. Misc. LEXIS 3567
CourtNew York Court of Claims
DecidedOctober 26, 1984
DocketClaim No. 63926
StatusPublished
Cited by6 cases

This text of 126 Misc. 2d 156 (Melwood Construction Corp. v. State) is published on Counsel Stack Legal Research, covering New York Court of Claims primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Melwood Construction Corp. v. State, 126 Misc. 2d 156, 481 N.Y.S.2d 289, 1984 N.Y. Misc. LEXIS 3567 (N.Y. Super. Ct. 1984).

Opinion

OPINION OF THE COURT

Gerard M. Weisberg, J.

For more than a decade, the New York State Department of Transportation Standard Specifications (Standard Specifications), incorporated into highway construction, design, improvement and reconstruction contracts, has provided a schedule of damages for the failure of a contractor to complete work on time. The amount per calendar day is dependent on the original contract amount.1

The issue for determination is whether, in a government contract, this constitutes a provision for enforceable liquidated damages or an unenforceable penalty.

Claimant, Melwood Construction Corporation, contracted with the defendant, State of New York, on May 10,1977, for the rehabilitation of four bridge structures. The original completion date was April 1, 1978. However, Melwood did not fully finish the work until December 20,1978. Therefore, the State withheld $500 per day for a total of $55,500 as liquidated damages,2 which sum is a subject of this action.

[157]*157The purpose of a liquidated damages clause is to settle in advance any claims that may result in the event of a breach of the contract. Such amounts are recoverable when the extent of actual damages that would result from a breach are difficult or impossible to ascertain. (Mosler Safe Co. v Maiden Lane Safe Deposit Co., 199 NY 479.) However, the damages must be intended as compensation to the injured party. Therefore, the stipulated amount must have a reasonable relation to the actual damages likely to have resulted from a default. (Truck Rent-A-Center v Puritan Farms 2nd, 41 NY2d 420, 425; Seidlitz v Auerbach, 230 NY 167; Weinstein & Sons v City of New York, 264 App Div 398, affd 289 NY 741.) On the other hand, a stipulated damages provision is deemed punitive and unenforceable when it goes beyond compensation and serves to secure a party’s performance of the contract. (Truck Rent-A-Center v Puritan Farms 2nd, supra; 36 NY Jur 2d, Damages, § 154.)

In the present case, the State has acknowledged that the assessment of liquidated damages for each day of delay was intended solely as compensation for the inconvenience incurred by the public, rather than for any economic loss suffered directly by the State itself.3 In fact, the assessment of liquidated damages was in addition to the assessment of engineering ($27,968) and other charges,4 which were to compensate the State for its own additional expenses brought about by the delay.

The question thus is whether the inconvenience and injury suffered by the public constitute actual damages to the State qua contractee for which recovery may be had. If they are not, then the assessment of the stipulated amount must be deemed a penalty and the provision would be unenforceable.

In contracts between commercial parties, provisions for the payment of a sum for delay áre usually upheld. Loss of profits and general financial harm to the business may, under certain circumstances, be considered — in addition to added costs for completion of the work — in determining whether the amount [158]*158specified is proportional to the probable damages and, hence, not punitive. (See Curtis v Van Bergh, 161 NY 47; Ryan, P. C. v Orris, 95 AD2d 879.) Such profit-oriented considerations usually are not possible in contracts entered into by governmental bodies.5 Therefore, a delay in performance which does not result in increased costs can result in no other financial loss to the contracting governmental body.

Nevertheless, the general principles of contract law governing the enforceability of a liquidated damages clause have been held to apply to a contract between a governmental body and a private party. (City of Rye v Public Serv. Mut. Ins. Co., 34 NY2d 470, 472.) However, it must still be determined whether the clause in question is enforceable. It is, therefore, appropriate to review the pertinent cases in the area.

Weinstein & Sons v City of New York (supra) is an example of this peculiar bind in which governmental bodies may find themselves. In that case, the city made a purchase order for dress woolens to be delivered to a sewing project to be made into skirts and distributed by the Department of Welfare. The city retained 20% of the contract price as liquidated damages for delay in delivery of the goods. However, the court held that “[a]ll the facts and surrounding circumstances herein indicate that the so-called liquidated damages bore no reasonable relation to any probable or actual loss and that the clause in question provided for a penalty and not liquidated damages. The proof establishes that no claims were made against defendant [City] and that defendant suffered no financial damage whatsoever.” (Weinstein & Sons v City of New York, 264 App Div 398, 400, supra.)

Subsequently, in United States v Walkof (144 F2d 75) the United States Court of Appeals for the Second Circuit in an opinion by Judge Augustus N. Hand held, to the contrary, that a Government agency may recover liquidated damages without actually suffering financial loss. The issue was the validity of a clause, in a War Department contract, for liquidated damages in the event of delay in the delivery of working suits. Noting that the contract was part of the Government’s war effort, Judge Hand distinguished Weinstein (supra) on the significance of the harm a breach could cause. He observed that in Weinstein the inconvenience to the city’s welfare work by the delay in delivery of the woolens was so insignificant as to not warrant recovery. However, regarding the delay in Walkof, the court stated that

[159]*159“[d]clay in obtaining equipment might result in losses far greater than the difference between the cost of the articles contracted for and others that might be obtained within a reasonable time. Delay might disrupt preparations for war in all sorts of ways * * *

“We cannot see that the New York courts have any different rule from that of the United States Courts in respect to the allowance of liquidated damages for delay”. (United States v Walkof, supra, p 77.)

While unobstructed highways are not as vital as are preparations for war, the State Legislature has considered the problem of traffic delays significant enough to allocate over $1,000,000,000 a year for highway construction and repair, according to the testimony of Jack Sternback, the Deputy Chief Engineer in charge of construction for the New York State Department of Transportation. The factors used in the determination of liquidated damages in highway construction contracts were also described by Mr. Sternback. These particulars have a direct relationship to the actual damage that the traveling public experiences as a result of late completions. They include speed reduction through work zones, delays incurred when portions of a highway are closed and the increased expense of operating vehicles at such times. Traffic volume, potential for a higher rate of accidents resulting from prolonged construction, and the comfort and convenience of motorists affected by work-related impediments are also taken into account.

In light of these considerations, Judge Hand’s distinction between Weinstein (supra) and Walkof (supra)

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Bluebook (online)
126 Misc. 2d 156, 481 N.Y.S.2d 289, 1984 N.Y. Misc. LEXIS 3567, Counsel Stack Legal Research, https://law.counselstack.com/opinion/melwood-construction-corp-v-state-nyclaimsct-1984.