McKim v. Green Oak Township Board

404 N.W.2d 658, 158 Mich. App. 200
CourtMichigan Court of Appeals
DecidedJanuary 15, 1987
DocketDocket 85429
StatusPublished
Cited by7 cases

This text of 404 N.W.2d 658 (McKim v. Green Oak Township Board) is published on Counsel Stack Legal Research, covering Michigan Court of Appeals primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
McKim v. Green Oak Township Board, 404 N.W.2d 658, 158 Mich. App. 200 (Mich. Ct. App. 1987).

Opinions

Per Curiam.

Defendants appeal as of right from an order granting summary disposition in favor of plaintiff and vacating certain township resolutions which the court concluded illegally interfered with plaintiff’s ability to perform her statutory duties. We affirm.

This case involves a dispute over who is to receive township mail and bills and where minutes of township meetings will be typed. On October 19, 1983, defendant Township Board adopted the fol[202]*202lowing resolution, titled "Incoming Mail Procedures”:

1. All incoming mail is to be received by the General Township Secretary — (unallocated). All pieces are to be date stamped.
2. Said Secretary shall sort and distribute said mail to the appropriate offices, i.e., Treasurer to Treasurer, Clerk to Clerk, Fire to Fire, etc. All mail addressed to the Township Board shall be opened and copied to same, with the original to the Clerk’s office. This shall include any mail addressed (in care of) an individual, with the appropriate individual receiving the original.
3. All mail not specifically addressed as above shall be opened by said Secretary and distributed to the appropriate office.
4. In the case of absence of the above stated Secretary, available office personnel shall follow the above stated procedures.

On the same date, the board also adopted a resolution titled "Incoming Bill Procedures”:

1. All incoming bills are to be received by the General Township Secretary, (unallocated).
2. Secretary shall correlate said bills with appropriate purchase orders and file in her appropriate location.
3. Said Secretary shall compile a listing of all bills for approval of the Township board for payment. Said listing shall include notation of bills which have prior payment approval, such as telephone, electric, gas, insurance, etc.
4. Following Board approval for payment, said Secretary shall prepare payment checks for signature of Clerk and Treasurer. After signature, Secretary shall mail out said checks.
5. All bills; unpaid or paid shall be filed with said Secretary for continuity with purchase orders and/or possible follow up procedures.

[203]*203On December 15, 1983, the board approved a motion prohibiting the removal of township records from the township hall for a period longer than eighteen hours.

Plaintiff vigorously opposed the resolutions and the eighteen-hour restriction as an unreasonable restraint on her ability to perform her statutory duties as township clerk under MCL 41.65; MSA 5.57. She obtained various independent legal opinions supporting her position including opinions from private counsel and the Michigan Townships Association and forwarded them to the board, which referred them to the township attorney. No resolution of the dispute was reached. On February 27, 1984, plaintiff filed the instant complaint, alleging that the two resolutions and the eighteen-hour restriction impeded her ability to perform her statutory duties and seeking injunctive relief. Plaintiff further complained that the board had limited the funding for the clerk’s office by removing a clerical position and limiting the salary allocated for a deputy clerk and sought a writ of mandamus ordering sufficient funding. Finally, plaintiff requested reimbursement for attorney fees. .

On June 4, 1984, plaintiff moved for summary judgment pursuant to GCR 1963, 117.2(2) and (3), alleging that any questions involved in the within matter were questions of law and not of fact. A hearing was conducted on the motion on June 18, 1984, and the matter was taken under advisement. On March 19, 1985, the court entered a written opinion granting plaintiff injunctive relief by vacating the resolutions and the eighteen-hour restriction. However, the court found that the "pool” type operation for secretarial help was well-suited to the needs of the township and refused to order that a secretary be assigned exclusively to plaintiff [204]*204so long as sufficient secretarial help was available to permit plaintiff to perform her job. To ensure that plaintiff was provided with adequate secretarial assistance, the court retained continuing jurisdiction. Following a May 20, 1985, hearing on plaintiffs motion for costs and attorney fees, an order was entered incorporating the court’s opinion and awarding plaintiff $4,800 in attorney fees.

On appeal, the board contends that the trial court erred in vacating its resolutions and the eighteen-hour restriction. We disagree.

MCL 41.65; MSA 5.57 provides:

The township clerk of each township shall have the custody of all of the records, books, and papers of the township, when no other provision is made by law; and he shall duly file and safely keep all certificates of oaths and other papers required by law to be filed in his office, and record such as are required by law to be recorded therein; such records, books, and papers shall not be kept in any saloon, restaurant, public inn, hotel, place of public amusement, nor in any place where intoxicating drinks of any kind are kept or sold, or where gaming or plays of chance of any kind are carried on, nor where they will be exposed to unusual hazard of fire or theft, and he shall deliver the same on demand to his successor in office; he shall also open and keep an account with the treasurer of his township, and shall charge such treasurer with all funds which shall come into his hands by virtue of his office, and shall credit him with all moneys paid out by him on the order of the proper authorities of the township, and shall enter the date and amount of all vouchers in a book kept by said clerk in said office; he shall also open and keep a separate account with each of the several funds belonging to his township, and shall credit each of said funds with such amounts as properly belong to them, and shall charge them severally with all warrants drawn on the township trea[205]*205surer and payable from said funds respectively. [Emphasis added.]

Webster’s Seventh Collegiate Dictionary (1972) defines "custody” as "immediate charge and control exercised by a person or an authority.” Black’s Law Dictionary (rev 4th ed) defines a "paper” as "[a]ny writing or printed document, including letters, memoranda, legal or business documents, and books of account . . . .” Hence, it seems clear that MCL 41.65; MSA 5.57 bestows a township clerk with the responsibility to exercise control over all township papers, including mail and bills, unless otherwise provided for by law.

Although, as the board points out, the township supervisor and treasurer are statutorily authorized to maintain the books or papers of those offices, see MCL 41.62; MSA 5.53 and MCL 41.78; MSA 5.70, we have found no other statutory provision which authorizes a person other than the clerk to have control of the township’s papers. It follows that the board’s resolutions entrusting control of township mail and bills to the general township secretary is in contravention of MCL 41.65. We note that this result is consistent with MCL 41.69; MSA 5.61, which requires the clerk

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Cite This Page — Counsel Stack

Bluebook (online)
404 N.W.2d 658, 158 Mich. App. 200, Counsel Stack Legal Research, https://law.counselstack.com/opinion/mckim-v-green-oak-township-board-michctapp-1987.