Livinrite, Inc. v. Azar
This text of 386 F. Supp. 3d 644 (Livinrite, Inc. v. Azar) is published on Counsel Stack Legal Research, covering District Court, E.D. Virginia primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.
Opinion
T. S. Ellis, III, United States District Judge
Plaintiff, a Medicare-certified home health services provider, brings this action against defendant, the Secretary of the United States Department of Health and Human Services ("the Secretary"), seeking reversal of a decision by the Medicare Appeals Council ("MAC") that plaintiff had been overpaid approximately $1 million for Medicare claims submitted from 2008 to 2010. Specifically, plaintiff challenges the MAC's determinations
(i) that ten claims submitted by plaintiff were not covered by Medicare,
(ii) that a valid statistical sampling methodology was used to derive through extrapolation plaintiff's total overpayment amount, and
(iii) that plaintiff was not entitled to a waiver of liability for the overpayment amount.
In response, defendant argues that the MAC's decision passes muster under the deferential standard of review prescribed by the Administrative Procedures Act ("APA")1 because each of the MAC's conclusions applied the correct legal standards and is amply supported in the record.
At issue in this matter are the parties' cross-motions for summary judgment, which have been fully briefed and argued and are thus ripe for decision.
I.
The APA confines judicial review of agency decisions to the administrative record of proceedings before the agency. See
The administrative record pertaining to plaintiff's administrative appeal proceeding before the MAC reflects the following relevant facts.2
*651• On March 11, 2010, AdvanceMed, a Centers for Medicare and Medicaid Services ("CMS") contractor, opened an investigation based on a complaint that plaintiff was (i) admitting patients who did not qualify for home health services and (ii) continuing to provide physical therapy to patients even after those patients reached their maximum level of potential. In addition, AdvanceMed conducted preliminary data analysis that showed plaintiff ranked above average in peer comparison of Medicare billing. After determining that a full audit of all claims paid to plaintiff would not be feasible, AdvanceMed conducted a statistical sampling of the Medicare claims paid to plaintiff. In this respect, AdvanceMed reviewed the services provided by plaintiff to 30 randomly selected beneficiaries and then extrapolated the overpayment determinations to estimate the total amount plaintiff was overpaid by Medicare.
• AdvanceMed selected January 1, 2008 to June 30, 2010 as the period to be reviewed and used simple random sampling as the sample design. AdvanceMed defined the universe as all fully and partially paid claims submitted by the provider for the period covered. It defined the sampling unit as individual beneficiaries, with each unit identified by a health insurance claim ("HIC") number. AdvanceMed created the sampling frame by identifying those sampling units from the universe where at least one line of service on the claim was paid greater than $0 to the provider, and then sorted the frame by HIC number. The frame included 1,717 units.
• AdvanceMed then used a random number-generator software to draw a simple random sample of 30 beneficiaries.
• Fifteen of the 1,717 HIC numbers used in the sampling frame to identify the beneficiaries did not match the beneficiaries' actual HIC numbers.
• On October 14, 2010, AdvanceMed requested documentation from plaintiff to support 60 Medicare claims plaintiff had submitted and received reimbursement for on behalf of those 30 beneficiaries. AdvanceMed used the documentation to conduct a medical review of those claims and determined that plaintiff had been overpaid for 33 claims not covered by Medicare. Using the lower limit of the 90% two-sided confidence interval,3 AdvanceMed then extrapolated the sampled overpayment to conclude that plaintiff had received a total overpayment of $2,775,432.
• On June 6, 2012, AdvanceMed provided Plaintiff with documentation supporting its overpayment extrapolation, including, inter alia , documentation of the sample design, the universe of claims, the sampling frame, the random numbers used, the random sample generated, and the statistical results.
• After receiving notice of the overpayment assessment, plaintiff sought redetermination of AdvanceMed's determination that the 33 claims were not covered. The resulting decision was partially favorable, as AdvanceMed reversed 2 of the claim *652denials. Plaintiff then requested reconsideration by a separate CMS contractor, which affirmed all 31 of the claim denials.
• Next, plaintiff requested and received a hearing before an Administrative Law Judge ("ALJ"). At the hearing, plaintiff both challenged AdvanceMed's individual claim denials and argued that AdvanceMed's statistical sampling could not be replicated based on the documentation provided by AdvanceMed. The ALJ rejected plaintiff's challenge to AdvanceMed's statistical sampling, but reversed certain claim denials.
• Finally, plaintiff requested review of the ALJ's decision by the MAC, which constituted the final stage of administrative review.
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T. S. Ellis, III, United States District Judge
Plaintiff, a Medicare-certified home health services provider, brings this action against defendant, the Secretary of the United States Department of Health and Human Services ("the Secretary"), seeking reversal of a decision by the Medicare Appeals Council ("MAC") that plaintiff had been overpaid approximately $1 million for Medicare claims submitted from 2008 to 2010. Specifically, plaintiff challenges the MAC's determinations
(i) that ten claims submitted by plaintiff were not covered by Medicare,
(ii) that a valid statistical sampling methodology was used to derive through extrapolation plaintiff's total overpayment amount, and
(iii) that plaintiff was not entitled to a waiver of liability for the overpayment amount.
In response, defendant argues that the MAC's decision passes muster under the deferential standard of review prescribed by the Administrative Procedures Act ("APA")1 because each of the MAC's conclusions applied the correct legal standards and is amply supported in the record.
At issue in this matter are the parties' cross-motions for summary judgment, which have been fully briefed and argued and are thus ripe for decision.
I.
The APA confines judicial review of agency decisions to the administrative record of proceedings before the agency. See
The administrative record pertaining to plaintiff's administrative appeal proceeding before the MAC reflects the following relevant facts.2
*651• On March 11, 2010, AdvanceMed, a Centers for Medicare and Medicaid Services ("CMS") contractor, opened an investigation based on a complaint that plaintiff was (i) admitting patients who did not qualify for home health services and (ii) continuing to provide physical therapy to patients even after those patients reached their maximum level of potential. In addition, AdvanceMed conducted preliminary data analysis that showed plaintiff ranked above average in peer comparison of Medicare billing. After determining that a full audit of all claims paid to plaintiff would not be feasible, AdvanceMed conducted a statistical sampling of the Medicare claims paid to plaintiff. In this respect, AdvanceMed reviewed the services provided by plaintiff to 30 randomly selected beneficiaries and then extrapolated the overpayment determinations to estimate the total amount plaintiff was overpaid by Medicare.
• AdvanceMed selected January 1, 2008 to June 30, 2010 as the period to be reviewed and used simple random sampling as the sample design. AdvanceMed defined the universe as all fully and partially paid claims submitted by the provider for the period covered. It defined the sampling unit as individual beneficiaries, with each unit identified by a health insurance claim ("HIC") number. AdvanceMed created the sampling frame by identifying those sampling units from the universe where at least one line of service on the claim was paid greater than $0 to the provider, and then sorted the frame by HIC number. The frame included 1,717 units.
• AdvanceMed then used a random number-generator software to draw a simple random sample of 30 beneficiaries.
• Fifteen of the 1,717 HIC numbers used in the sampling frame to identify the beneficiaries did not match the beneficiaries' actual HIC numbers.
• On October 14, 2010, AdvanceMed requested documentation from plaintiff to support 60 Medicare claims plaintiff had submitted and received reimbursement for on behalf of those 30 beneficiaries. AdvanceMed used the documentation to conduct a medical review of those claims and determined that plaintiff had been overpaid for 33 claims not covered by Medicare. Using the lower limit of the 90% two-sided confidence interval,3 AdvanceMed then extrapolated the sampled overpayment to conclude that plaintiff had received a total overpayment of $2,775,432.
• On June 6, 2012, AdvanceMed provided Plaintiff with documentation supporting its overpayment extrapolation, including, inter alia , documentation of the sample design, the universe of claims, the sampling frame, the random numbers used, the random sample generated, and the statistical results.
• After receiving notice of the overpayment assessment, plaintiff sought redetermination of AdvanceMed's determination that the 33 claims were not covered. The resulting decision was partially favorable, as AdvanceMed reversed 2 of the claim *652denials. Plaintiff then requested reconsideration by a separate CMS contractor, which affirmed all 31 of the claim denials.
• Next, plaintiff requested and received a hearing before an Administrative Law Judge ("ALJ"). At the hearing, plaintiff both challenged AdvanceMed's individual claim denials and argued that AdvanceMed's statistical sampling could not be replicated based on the documentation provided by AdvanceMed. The ALJ rejected plaintiff's challenge to AdvanceMed's statistical sampling, but reversed certain claim denials.
• Finally, plaintiff requested review of the ALJ's decision by the MAC, which constituted the final stage of administrative review. On March 29, 2018, the MAC issued a decision that reversed 3 claim denials by the ALJ but affirmed the ALJ's conclusions with respect to the validity of AdvanceMed's statistical sampling and the remaining 15 claim denials.
II.
The standards of review that govern the district court's review of the MAC's final decision are set forth in the Medicare statute and the APA. First, the Medicare statute provides that the MAC's factual findings must be upheld "if supported by substantial evidence."
Second, pursuant to the APA, the MAC's decision may be set aside only if it is "arbitrary, capricious, an abuse of discretion, or otherwise not in accordance with law."
III.
Before applying these standards of review to the MAC's decision, it is important to describe briefly the statutory and regulatory framework that governs the MAC's determination whether a healthcare provider was overpaid by Medicare.
Medicare is a federal health insurance program for the elderly and disabled that is administered by the Secretary through CMS. Among other things, the Medicare program reimburses providers of certain medical and health services for the cost of services that are covered by the Medicare *653Act. See
Pursuant to the Medicare Program Integrity Manual ("MPIM"), a Medicare contractor must follow six steps to conduct statistical sampling for overpayment calculation. MPIM Ch. 8 § 8.4.1.3 (Pub. No. 100-08, Rev. 377) (2011). First, the contractor must select the provider to be reviewed.
A provider may challenge a Medicare contractor's calculation of overpayment through the administrative appeals process.5 The use of statistical sampling by the contractor "creates a presumption of validity as to the amount of an overpayment." CMS Ruling 86-1 at 11. It is the provider's burden to overcome this presumption by demonstrating either (i) that the sample is not statistically valid or (ii) that the contractor's determinations of overpayment with respect to specific units in the selected sample are incorrect.
First, the provider may challenge the statistical validity of the sample selected by the contractor. A challenge to the validity of the sample "must be predicated on *654the actual statistical validity of the sample as drawn and conducted." MPIM § 8.4.1.1. Accordingly, "[i]f a particular probability sample design is properly executed" in accordance with the six steps set forth above, "then assertions that the sample and its resulting estimates are 'not statistically valid' cannot legitimately be made."
Second, the provider may challenge the contractor's determination that certain sampling units in the selected sample are not covered by the Medicare Act and thus resulted in an overpayment to the provider. In this respect, home health services qualify for Medicare coverage if such services are "reasonable and necessary" and are provided to a beneficiary who is (i) confined to the home, (ii) under the care of a physician who establishes a plan of care in accordance with
IV.
Plaintiff first argues that the MAC's decision should be set aside because the MAC's decision that AdvanceMed's sampling methodology could be accurately replicated is arbitrary and capricious, incorrectly applies the relevant legal standards, and is not supported by substantial evidence in the record. Notably, plaintiff does not challenge the MAC's determination that the sampling methodology applied by AdvanceMed was statistically valid.6 Rather, plaintiffs argument, distilled to its essence, is that AdvanceMed's extrapolated overpayment determination must be invalidated because it is impossible to replicate the sample based on the materials in the record.
In addition to providing contractors with instructions on the proper execution of statistical sampling for overpayment calculation, the MPIM also requires Medicare contractors to document the sampling methodology, the sampling universe and frame, and the random number selection process that were used to estimate overpayment. MPIM §§ 8.4.4.2, 8.4.4.4, 8.4.4.4.1, 8.4.4.4.3. The purpose of these documentation requirements is to ensure that the sampling frame and the sample can be replicated in the event that the methodology is challenged.
But here, as the MAC concluded, plaintiff was provided with ample documentation to enable plaintiff to replicate the sampling frame and the sample. The record confirms that the statistical sampling information CMS provided to plaintiff included, *655inter alia , an electronic spreadsheet of the frame used in the overpayment review; a memorandum explaining the universe, sampling frame, sampling unit, sample size, and sample design; the sample that was selected from the frame; and the exact random numbers that were generated and used to select the sample from the frame. And it is undisputed that applying the random numbers provided by CMS to the sampling frame provided by CMS would generate the same sample as the one selected and recorded by AdvanceMed. Thus, it is clear that the MAC's conclusion that plaintiff had sufficient records to replicate the results of AdvanceMed's sampling was rational and based on substantial evidence in the record.
Seeking to avoid this conclusion, plaintiff argues that it was not possible to replicate the sampling frame and sample provided by CMS because 15 of the 1,717 HIC numbers7 used to identify the beneficiaries listed in the sampling frame were not the beneficiaries' actual HIC numbers and did not comply with CMS guidelines governing the proper formatting of HIC numbers. According to plaintiff, if the beneficiaries' actual HIC numbers were used, the order of the sampling units-i.e. , the beneficiaries-would have been different in the sampling frame and thus application of the random numbers provided by CMS would have generated a sample different from the one selected by AdvanceMed. This argument is entirely unpersuasive. Plaintiff had sufficient documentation to replicate the sampling frame because it was provided with the exact sampling frame used by AdvanceMed. And plaintiff had sufficient records to replicate the sample because it had the exact random numbers and frame used by AdvanceMed and the actual sample AdvanceMed selected. Indeed, it was not necessary for plaintiff to create a new frame in which plaintiff replaced certain HIC numbers because it is undisputed that the HIC numbers in the frame served only as placeholders to identify the sample units (i.e. the beneficiaries) and that changing the HIC numbers did not impact the probability that any particular beneficiary would be randomly selected.8 In short, it is immaterial that a few of the HIC numbers used in the frame did not match the beneficiaries' actual HIC numbers.
Accordingly, plaintiff has cited no persuasive basis on which to call into question the MAC's conclusion that plaintiff was provided with sufficient documentation to replicate the frame and sample and to test the statistical validity of AdvanceMed's sampling methodology. The MAC thus sensibly and correctly denied plaintiff's claim that AdvanceMed's sampling and extrapolation results must be discarded for lack of documentation. see Pruchniewski v. Leavitt , No. 8:04 CV 2200 T 23TBM,
V.
Next, plaintiff argues that the MAC's determinations that certain claims selected for review did not qualify for Medicare coverage should be set aside because those decisions are arbitrary and capricious, incorrectly apply the relevant legal standards, and are not supported by substantial evidence.9 Each of the ten coverage determinations challenged by plaintiff are discussed separately below.
A. Beneficiary: C.A., Dates of Service: January 13, 2010 - March 12, 2010
Plaintiff argues that the MAC's determination that there was no Medicare coverage for the occupational therapy visit to C.A. performed on March 12, 2010 must be set aside because the MAC did not give a sufficient explanation for its decision. A review of the MAC's decision demonstrates that the MAC provided an adequate explanation for its decision.
The Fourth Circuit has explained that an agency satisfies its duty under the APA to give an adequate explanation for its decision "[i]f a reviewing court can discern what the [agency] did and why [it] did it." Piney Mountain Coal Co. v. Mays ,
*657B. Beneficiary: D.B., Dates of Service: December 9. 2009 - February 26, 2010
Plaintiff argues that the MAC's determinations that there was no Medicare coverage for the nursing, occupational therapy, and physical therapy services provided to D.B. must be set aside because the MAC did not give a sufficient explanation for its determinations and because those determinations are not supported by substantial evidence.10 A review of the MAC's decision demonstrates that the MAC sufficiently explained the reasoning for its determinations of no-coverage and that such determinations are supported by substantial evidence in the record.
First, the MAC adequately explained that the nursing services provided to D.B. during the period at issue were not covered by Medicare because D.B. did not require skilled nursing services for purposes of observing or assessing D.B. Earlier in its decision, the MAC stated that the Medicare Benefits Policy Manual Ch. 7 ("MBPM") § 40.1.2.1 provides that observation and assessment of a patient by a nurse are necessary when the likelihood of change in a patient's condition requires skilled nursing personnel to evaluate the patient's need for modification of treatment until the patient's treatment regimen is stabilized. Thus, it is clear that the MAC's analysis of the necessity of D.B.'s assessment and observation services was focused on whether the record evidence reflected a sufficient likelihood of change in D.B.'s respiratory condition to warrant such services. In this respect, the MAC decision reviewed the record evidence and noted that prior to the commencement of the services at issue, D.B.'s vitals were within normal limits, her respiratory system and skin were normal, and she was alert. The MAC also acknowledged the evidence emphasized by plaintiff, namely documentation of fluctuations in D.B.'s blood pressure readings and pain levels and a change in medication. The MAC's review of this evidence makes clear that the MAC determined that the record evidence, as a whole, did not show that there was a sufficient likelihood of change in D.B.'s condition to create a necessity for observation and assessment services by a skilled nurse. Accordingly, the MAC's no-coverage determination with respect to D.B.'s observation and assessment services satisfies the MAC's duty of explanation under the APA.
In addition, the MAC's determination that there was an insufficient likelihood of change in D.B.'s condition to justify observation and assessment services by a nurse is supported by substantial evidence in the record. As noted above, the record evidence reflects that before the observation and assessment services at issue were provided, D.B.'s vitals were within normal limits, her respiratory system and skin were normal, and she was alert. This evidence satisfies the substantial evidence standard because it is certainly sufficient to allow "a reasonable mind [to] accept as adequate to support [the] conclusion" that there was an insubstantial likelihood that D.B.'s respiratory condition would change. see Pierce ,
The MAC also determined that the occupational therapy and physical therapy services provided to D.B. during the period at issue were not covered by Medicare because there was no reasonable expectation of material improvement in a reasonable and predictable period of time, as is required for Medicare coverage. See MBPM § 40.2.1. In its decision, the MAC discussed evidence of multiple occasions on which D.B. expressed a persistent lack of desire to participate in therapy and refused to perform exercises. Thus, the MAC's decision passes muster under the APA because it adequately explained that the determination that it was not reasonable to expect that the therapy services at issue would result in improvement was based on evidence that D.B. lacked a desire to participate in therapy and because that determination is supported by substantial evidence in the record.
C. Beneficiary: M.G., Dates of Service: September 11, 2009 - November 11, 2009
Plaintiff argues that the MAC's determinations that there was no Medicare coverage for the services provided to M.G. must be set aside because the MAC's decision is not supported by substantial evidence in the record. A review of the MAC's decision and the record evidence demonstrates that the MAC's determination of no-coverage is supported by substantial evidence.
The MAC determined that the services provided to M.G. during the period at issue were not covered by Medicare because the plan of care for such services did not meet the requirements of
Defendant's argument is correct; although the MAC's decision was not "a model of analytical precision," it does appear *659that the MAC concluded that M.G.'s plan of care failed to comply with the 60-day review requirement of § 409.43(e) and that this conclusion is supported by substantial evidence in the record. see Inova Alexandria Hosp. v. Shalala ,
Further, as already noted, the ALJ and the MAC's finding that the plan of care was not reviewed every 60 days is supported by substantial evidence, namely the fact that the physician's signature on the plan was dated November 20, 2009, more than 60 days after the commencement of the home health services described in the plan. Accordingly, even if the MAC's finding that M.G.'s plan of care was not signed by a physician is unsupported by substantial evidence, reversal of the MAC's decision is not warranted because substantial evidence exists to support the MAC's alternative finding that the plan failed to comply with the 60-day review requirement of § 409.43(e).
D. Beneficiary: J.H., Dates of Service: April 25, 2010 - May 26, 2010
Plaintiff argues that the MAC's determination that there was no Medicare coverage for the physical therapy services provided to J.F. must be set aside because the MAC's decision is not supported by substantial evidence in the record. A review of the record demonstrates that the MAC's determination of no-coverage is supported by substantial evidence.
The MAC determined that the physical therapy services provided to treat J.H.'s back pain were not eligible for Medicare coverage because the documentation in the record was inadequate to demonstrate that such services were reasonable or necessary. This conclusion is supported by the substantial record evidence cited in the MAC decision. In this regard, the MAC first observed that J.H.'s documentation did not provide (i) a detailed initial evaluation, (ii) a clear comparison between J.H.'s prior level of functioning and his current level of functioning, or (iii) the goals of therapy. Next, the MAC noted that multiple medical reports reported that J.H. had no back pain and that his reports of pain levels of 4 or 5 out of 10 on other occasions were unreliable because J.H.'s cognitive impairments made it difficult for him to use a numerical score system. Based on this evidence, the MAC reasonably concluded that the record evidence on the whole did not reflect that the physical therapy services provided to J.H. were *660medically reasonable or necessary to treat J.H.'s back pain.
E. Beneficiary: R.H., Dates of Service: November 17, 2007 - January 15, 2008
Plaintiff argues that the MAC's determination that there was no Medicare coverage for the first period of skilled nursing services provided to R.H. must be set aside because the MAC did not give a sufficient explanation for its determination and because that determination is not supported by substantial evidence. A review of the record demonstrates that that the MAC sufficiently explained the reasoning for its determination of no-coverage and that the determination is supported by substantial evidence in the record.
The MAC concluded that the skilled nursing services provided to R.H. were not necessary for purposes of observation and assessment of R.H.'s condition. As explained in the MAC decision, this conclusion was based on the fact that the records of nursing visits did not reflect a sufficient likelihood of change in R.H.'s condition to warrant evaluation by skilled nursing personnel, as is required for Medicare coverage under MBPM § 40.1.2.1. Thus, the MAC adequately explained that its no-coverage determination was based on a finding that on the whole the record evidence did not show that there was a sufficient likelihood of change in R.H.'s condition to create a necessity for observation and assessment services by a skilled nurse.
In addition, the records of nursing visits referenced by the MAC decision reflect that there is substantial evidence to support MAC's determination that there was an insufficient likelihood of change in R.H.'s condition to warrant observation and assessment by a skilled nurse. Prior to the commencement of the services at issue, only one record reflects a change in R.H.'s breathing, weight, and lab results, whereas the remaining nursing visit records reflect that such conditions remained constant. In addition, the nursing records reflect that R.H.'s primary diagnosis of edema persisted throughout the period at issue, as did the use of Lasix to treat R.H.'s edema. It does appear that the nursing notes reflect a greater degree of fluctuation in R.H.'s blood pressure. Yet, in light of the various other indicators of consistency in R.H.'s condition discussed above, the changes in R.H.'s blood pressure readings do not undermine the MAC's conclusion that the record on the whole reflected that observation and assessment were not necessary. Accordingly, the nursing notes cited by the MAC decision constitute substantial evidence to support the MAC's determination that the record disclosed insufficient complications in R.H.'s condition to warrant the provision of observation and assessment services by a skilled nurse.
F. Beneficiary: R.H., Dates of Service: January 16, 2008 - March 15, 2008
Plaintiff argues that the MAC's determination that there was no Medicare coverage for the second period of skilled nursing services provided to R.H. must be set aside because the MAC's determination is not supported by substantial evidence in the record. A review of the record demonstrates that that the MAC's no-coverage determination is supported by substantial evidence.
The MAC concluded that the skilled nursing services provided to R.H. were not necessary for purposes of observation and assessment of R.H.'s condition because there was an insufficient likelihood of change in R.H.'s condition to warrant observation and assessment by a skilled *661nurse.12 The records of nursing visits cited by the MAC decision reflect that there is substantial evidence to support this determination. Specifically, the nursing records disclose that R.H.'s vitals, breathing, lab results, weight, and edema remained constant during the second period of skilled nursing services provided to R.H., as was the case during the first period of nursing observation discussed above. Although the physician prescribed two new medications to treat R.H.'s high blood pressure and pain, the nursing report documenting those new prescriptions also noted that R.H.'s daughter would assume primary responsibility over R.H.'s medications. Accordingly, the nursing notes cited by the MAC decision-with respect to both the first and second periods of R.H.'s nursing care-constitute substantial evidence to support the MAC's determination that the record disclosed insufficient complications in R.H.'s condition to warrant the provision of observation and assessment services by a skilled nurse.
G. Beneficiary: C.S., Dates of Service: March 16, 2010 - May 14, 2010
Plaintiff argues that the MAC's determination that there was no Medicare coverage for the various services provided to C.S. must be set aside because the MAC's reasoning marks an arbitrary departure from its decisions in previous cases and is not supported by substantial evidence in the record. A review of the MAC's previous decisions and the record demonstrates that the MAC's no-coverage determination is in harmony with agency precedent and is supported by substantial evidence.
The first ground on which the MAC affirmed the ALJ's no-coverage determination was that the plan of care did not clearly reflect the date that it was reviewed by a physician, which rendered the plan of care invalid pursuant to
The second independent ground on which the MAC affirmed the ALJ's no-coverage determination was that the record did not demonstrate that C.S.'s home health services were reasonable or necessary during the period at issue. Plaintiff argues that this conclusion is not supported by substantial evidence. This argument fails because there is substantial evidence in the record to support the MAC's determination that there was not a sufficient change in C.S.'s condition to warrant the services provided during this period. Specifically, the record reflected that home health services had been resumed because of a stroke suffered by C.S. Yet, as the MAC noted, C.S.'s stroke had occurred seven months before the commencement of the services at issue, and during the interim C.S. had already been admitted to and discharged from home health services after the physician determined that C.S. had reached his maximum functional potential. Further, a doctor's assessment of C.S. noted that there was no significant change in C.S.'s condition since his last period of home health treatment, and other nursing records made during this period also observed that C.S.'s condition was stable. Thus, the MAC's determination that the home health services provided to C.S. during this period were not medically reasonable or necessary is supported by substantial evidence in the record, namely (i) that C.S. had already received and been discharged from home health services to treat the effects of his stroke and (ii) that C.S. did not exhibit a significant change in his condition since his discharge.
H. Beneficiary: J.S., Dates of Service: February 4, 2009 - April 3, 2009
Plaintiff argues that the MAC's determination that there was no Medicare coverage for the physical therapy services provided to J.S. must be set aside because the MAC's determination did not apply the correct legal standard. A review of the MAC decision demonstrates that that the MAC's no-coverage determination applied the correct legal standard in assessing whether the physical therapy services were covered by Medicare.
The MAC concluded that the record did not support the need for physical therapy services because the plan of care did not document J.S.'s prior level of function or the goals of therapy in terms of objective measurements and because multiple physical therapy evaluations failed to reflect any objective tests or measurements relating to J.S.'s functional status or treatment goals.13 In reaching this conclusion, the MAC explained that MBPM § 40.2.2.A provides that skilled physical therapy assessment services that are entitled to Medicare coverage include "objective tests and measurements such as, but not limited to, range of motion, strength, balance, coordination, endurance, or functional ability." The MAC decision then observed that the majority of the physical therapy records did not reflect any objective tests or measurements relating to J.S.'s functional status or treatment goals. Thus, the MAC concluded that, pursuant to MBPM § 40.2.2.A, the physical therapy assessment services provided to J.S. did not *663consist of objective tests and measurements and were thus not covered by Medicare.
A plain reading of MBPM § 40.2.2.A confirms that the MAC correctly applied the regulation in evaluating whether the treatment goals and services provided to J.S. consisted of objective tests and measurements. See
I. Beneficiary: R.S., Dates of Service: December 14, 2008 - February 11, 2009
Plaintiff argues that the MAC's determination that there was no Medicare coverage for the physical therapy services provided to R.S. must be set aside because the MAC's determination is unsupported by substantial evidence in the record. A review of the record demonstrates that that the MAC's no-coverage determination is supported by substantial evidence.
The physical therapy visit at issue consisted of assessing R.S.'s lymphedema, educating R.S. about her disease process, and educating nursing staff about multi-layer bandaging for lymphedema management. The MAC concluded that the physical therapy visit was not covered by Medicare on two grounds, each of which is supported by substantial evidence. First, the MAC affirmed the ALJ's finding that the physical therapy services were not reasonable or necessary because they were duplicative of the skilled nursing services provided to R.S. during the period at issue. In this respect, the record reflects that R.S. also received skilled nursing services that included providing wound care, assessing R.S.'s lymphedema, applying compression foot and leg wraps, and educating R.S. about the signs and symptoms of infection, which were all covered by Medicare. This evidence amply supports the MAC's finding that the physical therapy services provided to R.S.-namely, assessing R.S.'s lymphedema and educating R.S. about her disease process-were duplicative of the skilled nursing services already being provided to R.S.
Second, the MAC concluded that the physical therapy service consisting of educating nursing staff about multi-layer bandaging for lymphedema management was not covered by Medicare because MBPM § 40.2.1(d) excludes coverage for therapy visits "solely to train other [staff]." As the record evidence discussed above makes clear, all of the other physical therapy services provided to R.S. were duplicative and thus not covered by Medicare. Thus, the MAC was correct to determine that MBPM § 40.2.1(d) precluded coverage when the only non-duplicative, potentially coverable service provided in the physical therapy visit was to teach the nursing staff how to control and bandage lymphedema.
*664J. Beneficiary: R.S., Dates of Service: October 10, 2009 - December 8, 2009
Plaintiff argues that the MAC's determination that there was no Medicare coverage for the occupational therapy services provided to R.S. must be set aside because the MAC's determination applied incorrect legal principles. A review of the MAC decision demonstrates that that the MAC's no-coverage determination applied the correct legal principles.
The MAC concluded that the occupational therapy services related to increasing R.S.'s arm strength were not covered by Medicare because such services were not medically reasonable or necessary. In reaching this conclusion, the MAC explained that MBPM § 40.2.4.1 provides that occupational therapy services are entitled to coverage only when such services are reasonable and necessary "because of the patient's condition."14 The MAC decision then observed that the goals of R.S.'s occupational therapy included strengthening R.S.'s arms to an objective measurement of 3/5, yet none of the notes from R.S.'s treatment included any measurements of R.S.'s arm strength. Thus, the MAC concluded that the record was insufficient to show that the occupational therapy services were reasonably tailored to treat the deficit in R.S.'s arm strength, as is required for coverage under MBPM § 40.2.4.1. See MBPM § 40.2.4.1 (providing that "the skills of an occupational therapist to ... implement an occupational therapy program are covered when they are reasonable and necessary because of the patient's condition"). Plaintiff has cited no persuasive ground on which to conclude that the MAC improperly applied MBPM § 40.2.4.1 in determining that the treatment record was insufficient to show that the occupational therapy was reasonably designed to treat R.S.'s objectively measurable arm strength deficit.
The MAC also found that the occupational therapy services related to increasing R.S.'s independence in activities of daily living were not covered by Medicare because such services were not reasonable or necessary. Plaintiff argues that the MAC improperly based its determination that the occupational therapy was not reasonable or necessary on the retrospective observation that R.S. did not demonstrate any improvement during the treatment. This argument fails; as the ALJ specifically concluded, and the MAC affirmed, the occupational therapy services related to increasing R.S.'s independence in activities of daily living were not reasonable or necessary because the record did not show that such services were provided with a reasonable expectation of improvement, as is required for coverage under MBPM § 40.2.1(d)(1). The MAC found that the reasonable expectation standard had not been met because the record reflected that the occupational therapy services remained repetitive despite a lack of improvement in R.S.'s condition. Thus, the MAC did not base its conclusion that the occupational therapy services were not medically reasonable or necessary solely on the fact that R.S. did not exhibit improved independence in activities of daily living. Rather, the MAC and the ALJ properly applied MBPM § 40.2.1(d)(1) and concluded that such services were not provided with a reasonable expectation of improvement based on the fact that the same, repetitive therapy continued to be provided despite a lack of improvement in the patient's condition.
*665VI.
Plaintiff next argues that the MAC's conclusions that plaintiff is not entitled to a limitation of liability pursuant to 42 U.S.C. § 1395pp or a waiver of recoupment pursuant to 42 U.S.C. § 1395gg should be set aside because these determinations apply incorrect legal standards and are unsupported by substantial evidence. The MAC's liability determinations with respect to each of these statutes are examined separately below.
A.
Section 1395pp of the Medicare Act provides that a healthcare provider is not liable for repaying Medicare payments for services that have been deemed not to be medically reasonable or necessary if the provider "did not know, and could not reasonably have been expected to know, that payment would not be made." 42 U.S.C. § 1395pp(a). The regulations further explain that "[i]t is clear that the provider ... could have been expected to have known that the services were excluded from coverage on the basis of ... [i]ts receipt of CMS notices, including manual issuances, bulletins, or other written guides or directives."
These principles confirm that the MAC's determination that plaintiff was not entitled to a limitation of liability under § 1395pp applied correct legal standards and is supported by substantial evidence. As the MAC decision observed, the MAC's determinations that certain services provided by plaintiff were not medically reasonable or necessary were each based on guidance from publicly available statutes, regulations, and CMS manual provisions that were in effect when plaintiff provided the services. Thus, it was reasonable for the MAC to conclude that plaintiff had constructive knowledge of the requirements for Medicare coverage on which the MAC relied and thus that plaintiff could have been expected to know that Medicare would not pay for the services that fell outside of the limitations on coverage reflected in those requirements.
Seeking to avoid this conclusion, plaintiff argues that it could not have been expected to know that Medicare would not pay for the services at issue because it was not clear and obvious that Medicare did not cover those services. Put another way, plaintiff argues that the CMS guidance on which the MAC relied was not sufficiently clear to put plaintiff on notice that its Medicare claims would be denied. This argument fails; as courts have sensibly recognized, *666the test advocated by plaintiff finds no support in the regulations, which state that providers are expected to know that certain services are not covered by Medicare based on their constructive notice of the criteria for coverage in the Medicare regulations and manuals. See, e.g., Galindo v. Burwell , No. CV M-16-257,
Accordingly, the MAC correctly determined that plaintiff is not entitled to a limitation of its liability to reimburse the sums paid to plaintiff by Medicare for services that the MAC determined were not medically reasonable and necessary under the Medicare statute and regulations.
B.
Section 1395gg of the Medicare Act provides that the Secretary may waive recoupment where the provider was "without fault" when it received overpayment. 42 U.S.C. § 1395gg(b). The Medicare Financial Management Manual ("MFMM") makes clear that the provider is deemed to be at fault for causing an overpayment if Medicare paid the provider for services that the provider should have known were not covered by Medicare. MFMM Ch. 3 § 90.1(H). The MAC found that plaintiff was not entitled to a waiver of recoupment because plaintiff should have known that the services for which the MAC denied coverage were not covered by Medicare. For the reasons already stated, supra part VI.A, the MAC's determination that plaintiff should have known that the services at issue fell outside the requirements for Medicare coverage applied the correct legal standards and is supported by substantial evidence.17 Accordingly, plaintiff is not *667entitled to a waiver of recoupment for the sums paid to plaintiff by Medicare for services that the MAC determined were not covered by Medicare.18
VII.
In sum, for the reasons stated above, the MAC's determination that plaintiff was overpaid for ineligible Medicare claims is in accordance with the law and supported by the record evidence, and it is neither arbitrary nor capricious. Accordingly, because plaintiff has failed to show that there is any persuasive ground to reverse the MAC's decision under the deferential standards of review prescribed by the APA, summary judgment must be entered in favor of defendant.
An appropriate order will issue.
Related
Cite This Page — Counsel Stack
386 F. Supp. 3d 644, Counsel Stack Legal Research, https://law.counselstack.com/opinion/livinrite-inc-v-azar-vaed-2019.