Legal Effect of Federal Judge's Order as Hearing Officer Under Court's Employment Dispute Resolution Plan

CourtDepartment of Justice Office of Legal Counsel
DecidedJanuary 20, 2010
StatusPublished

This text of Legal Effect of Federal Judge's Order as Hearing Officer Under Court's Employment Dispute Resolution Plan (Legal Effect of Federal Judge's Order as Hearing Officer Under Court's Employment Dispute Resolution Plan) is published on Counsel Stack Legal Research, covering Department of Justice Office of Legal Counsel primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

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Legal Effect of Federal Judge's Order as Hearing Officer Under Court's Employment Dispute Resolution Plan, (olc 2010).

Opinion

Legal Effect of Federal Judge’s Order as Hearing Officer Under Court’s Employment Dispute Resolution Plan The Chief Judge of the U.S. Court of Appeals for the Ninth Circuit, who was acting in an administrative capacity under the Court’s employment dispute resolution plan when he issued an order to the Office of Personnel Management, lacked the authority to direct OPM in its administration of the Federal Employees Health Benefits Program. Accord- ingly, OPM is not legally required to comply with the directives in the order.

January 20, 2010

MEMORANDUM OPINION FOR THE GENERAL COUNSEL OFFICE OF PERSONNEL MANAGEMENT

On November 19, 2009, Chief Judge Alex Kozinski of the U.S. Court of Appeals for the Ninth Circuit, acting as a hearing officer under the circuit’s employment dispute resolution (“EDR”) plan, issued an order (“November 19, 2009 Order”) that, among other things, purported to direct the Office of Personnel Management (“OPM”) to take or refrain from taking certain actions with respect to a circuit employee’s efforts to enroll her same-sex spouse in the Federal Employees Health Benefits Program (“FEHBP”). See In re Golinski, 587 F.3d 956, 963–64 (9th Cir. 2009). You have asked whether OPM, which was not a party to the under- lying EDR proceeding, must comply with those directives. This memo- randum memorializes and further explains the prior advice our Office provided to you on this question. See E-mail for Elaine Kaplan, General Counsel, Office of Personnel Management, from David Barron, Acting Assistant Attorney General, Office of Legal Counsel (Dec. 16, 2009, 17:37 EST). As we advised, Chief Judge Kozinski, who was acting in an administrative capacity under the EDR plan when he issued the November 19, 2009 Order, lacked the authority to direct OPM in its administration of the FEHBP. Accordingly, OPM is not legally required to comply with the directives in the November 19, 2009 Order. 1

1 In a separate memorandum, we address whether OPM has the legal authority to direct the circuit employee’s health insurance carrier not to enroll her same-sex spouse in the FEHBP and, if so, whether federal law nonetheless affords OPM the discretion to permit the enrollment to proceed. See Authority of OPM to Direct FEHB Program Carrier Not to Enroll Individual Deemed Eligible by Employing Agency, 34 Op. O.L.C. 51 (2010).

25 34 Op. O.L.C. 25 (2010)

I.

In 1998, the Judicial Council of the Ninth Circuit approved an EDR plan that grants circuit employees certain substantive rights and sets out a procedure for the enforcement of those rights. See U.S. Court of Appeals for the Ninth Circuit, Employment Dispute Resolution Plan (rev. ed. 2000) (“Ninth Circuit EDR Plan”). The plan prohibits, among other things, “[d]iscrimination against employees based on . . . sex . . . and sexual orientation,” and it also incorporates the rights and protec- tions afforded under the Ninth Circuit Equal Employment Opportunity (“EEO”) plan. Id. at 2. In addition, the plan sets forth a detailed admin- istrative process for the resolution of employment disputes involving circuit employees. See id. at 1 (“Claims arising under this Plan or the EEO Plan shall be treated in accordance with the procedures set forth in this Plan.”). An employee who wishes to press a grievance must first participate in mandatory counseling and mediation. Id. at 5–7. If the grievance still remains unresolved, the employee may file a formal written complaint with the chief judge of the relevant court. Id. at 7. The respond- ent identified in the complaint must in all cases be “the employing office that would be responsible for redressing, correcting or abating the viola- tions(s) alleged in the complaint.” Id. For complaints that are not frivo- lous, the chief judge or his designee must hold a hearing on the merits and “may provide for such discovery and investigation as is necessary.” Id. at 8. In the event that the presiding officer finds a violation of a substan- tive right protected by the plan, he may award “a necessary and appropri- ate remedy,” including placement of the aggrieved individual in a particu- lar position of employment, reinstatement of the individual to a position previously occupied, and relief under the Back Pay Act, 5 U.S.C. § 5596 (2006). Ninth Circuit EDR Plan at 9–10. “A party or individual” dissatis- fied with the final decision may petition the Judicial Council of the Ninth Circuit for review. Id. at 9. Karen Golinski, a staff attorney for the Ninth Circuit Court of Appeals, filed a complaint under this plan alleging that she had been the victim of discrimination based on sex and sexual orientation in violation of both the EDR plan itself and the incorporated EEO plan. See Golinski, 587 F.3d 901, 902 (9th Cir. 2009). Specifically, Ms. Golinski challenged the refusal of the Director of the Administrative Office of the United States Courts

26 Legal Effect of Federal Judge’s Order as Hearing Officer

(“AOUSC”) to certify that Ms. Golinski’s same-sex spouse was a family member entitled to benefits under her FEHBP plan. See id. The first order issued in this dispute, on January 13, 2009 (“January 13, 2009 Order”), explained that the Director refused certification because he thought it barred as a result of the Defense of Marriage Act (“DOMA”), 1 U.S.C. § 7 (2006), which requires federal agencies to construe any use of the word “spouse” in a federal statute to mean “a person of the opposite sex who is a husband or a wife.” Id.; see Golinski, 587 F.3d at 902. In the Director’s view, the statute governing the FEHBP, the Federal Employees Health Benefits Act (“FEHBA”), 5 U.S.C. §§ 8901–8914 (2006), when read in light of DOMA, did not permit OPM to contract with an insurance carrier for a health benefits plan covering an employee’s same-sex spouse. See Golinski, 587 F.3d at 902; see also 5 U.S.C. §§ 8901(5), 8903(1), 8905(a). This conclusion was consistent with OPM’s prior guidance to agencies that, as a consequence of DOMA, “same-sex marriages cannot be recognized for benefit entitlement purposes under . . . [the FEHBP].” OPM, Benefits Administration Letter No. 96-111, at 3 (Nov. 15, 1996) (“1996 Benefits Administration Letter”). The January 13, 2009 Order disagreed with the Director’s conclu- sion. The Order construed the FEHBA, even as effectively amended by DOMA, to permit OPM to contract for health benefits for the same-sex spouses of government employees. See Golinski, 587 F.3d at 902–04. The Order further concluded that the denial of health insurance to Ms. Golinski’s spouse violated the Ninth Circuit EEO plan (and, presumably, the Ninth Circuit EDR Plan as well). See id. at 903. To remedy the viola- tion, the Order directed the Director to submit Ms. Golinski’s health benefits election form “to the appropriate health insurance carrier,” and further directed that “future health benefit forms are also to be processed without regard to the sex of a listed spouse.” Id. at 904. In compliance with the January 13, 2009 Order, the AOUSC submitted Ms. Golinski’s election form to her health insurance plan, the Blue Cross and Blue Shield Service Benefit Plan (“Blue Cross Plan”). See Golinski, 587 F.3d at 958. Subsequently, OPM sent a letter to the AOUSC describ- ing federal statutory requirements and the 1996 Benefits Administration Letter, and explaining that “[o]fficials of agencies participating in the Federal benefits programs administered by OPM must follow the guid- ance provided in [OPM’s benefits administration letters].” Letter for 27 34 Op.

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