Koehler v. Ricoh, USA, Inc.

CourtDistrict Court, N.D. Illinois
DecidedMarch 29, 2018
Docket1:15-cv-10204
StatusUnknown

This text of Koehler v. Ricoh, USA, Inc. (Koehler v. Ricoh, USA, Inc.) is published on Counsel Stack Legal Research, covering District Court, N.D. Illinois primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Koehler v. Ricoh, USA, Inc., (N.D. Ill. 2018).

Opinion

IN THE UNITED STATES DISTRICT COURT FOR THE NORTHERN DISTRICT OF ILLINOIS EASTERN DIVISION KEN KOEHLER, ) ) Plaintiff, ) ) v. ) No. 15-CV-10204 ) RICOH USA, INC., Judge John J. Tharp, Jr. ) ) Defendant. ) MEMORANDUM OPINION AND ORDER After a human resources investigation revealed that plaintiff Ken Koehler shipped personal items using the company FedEx account, defendant Ricoh USA, Inc. delivered Koehler a termination notice. But Koehler maintains that the results of the investigation were a pretext for the real reason Ricoh wanted to ship him away: his age. Koehler, who was 53 years old at the time, subsequently filed suit alleging that his termination violated the Age Discrimination in Employment Act. Ricoh now moves for summary judgment, arguing that Koehler cannot deliver on his claim.1 1 The Court considers the undisputed facts to evaluate Ricoh’s motion for summary judgment, and if facts are disputed, the Court considers Koehler’s version of events to the extent it is supported by the record. See McDonald v. Hardy, 821 F.3d 882, 888 (7th Cir. 2016) (“Summary judgment is appropriate only if, construing the record in the light most favorable to the party opposing summary judgment, no jury could reasonably find in favor of that party.”). But many “facts” cited by Koehler, and many of Koehler’s disputes with Ricoh’s statement of facts, are based on mischaracterizations of the evidence or are arguments as to the significance of the evidence as opposed to factual challenges. See, e.g., Pl’s. Statement of Facts ¶ 23 (disputing Ricoh’s description of the number of interviews an investigator conducted and means through which those interviews occurred by stating that “most, if not all, of [the investigator’s] activity had nothing to do with” allegations against Koehler, and that the investigator “did not genuinely investigate” the relevant facts); Pl’s. Statement of Facts ¶ 99 (indicating that Koehler told his superior that he shipped personal envelopes on the company dime, where the cited portion of the record says only that Koehler told his superior that he was interviewed concerning his use of I. BACKGROUND Ken Koehler worked for Ricoh for over 20 years. By 2014, his title was Operations Manager II (“OM II”) and he ran the legal document services production department in Chicago. In that capacity, Koehler supervised over 40 employees, was directly responsible for a substantial budget, and had wide discretion with regard to necessary business expenses.

Ricoh has a computerized expense reimbursement system called Concur. Employees use Concur to seek reimbursement for out of pocket expenditures they make on the company’s behalf. Although reimbursement requests submitted through Concur are reviewed and approved by an employee’s immediate supervisor, approved reimbursements can be rejected by Ricoh’s finance department. As part of their jobs, OM IIs periodically had to provide cash per diems to employees for use on business trips. Although OM II’s were required to provide per diems out of pocket, Ricoh would sometimes reject Koehler’s (and other OM IIs’) efforts to be reimbursed via Concur. It was therefore common practice at Ricoh for employees to employ alternative methods of getting paid back, including mischaracterizing expenses in Concur. Indeed, Koehler’s

immediate supervisor, Rick Toumbs, told Koehler to “do whatever you have to do” to be reimbursed for out of pocket expenses. Deposition of Ken Koehler (“Koehler Dep.”) 51:12- 52:21, ECF No. 62-2.

company FedEx resources). Koehler also repeatedly disputes evidence by asserting that the proponents of the evidence are not credible. See, e.g., Pl’s. Statement of Facts ¶ 30. But a plaintiff “cannot rest on mere unsupported denials[;] he must come forward with contradictory evidence of his own to establish a genuine issue of material fact.” Hannon v. Turnage, 892 F.2d 653, 657 (7th Cir. 1990). Moreover, the parties spill a lot of ink arguing about the admissibility of various pieces of evidence. The Court need not resolve those disputes, however, because it concludes that even if it resolved them in Koehler’s favor, Koehler still has not adduced evidence sufficient to survive summary judgment. In April 2014, one of the employees Koehler supervised, David Goldie, reported a number of violations of Ricoh company policy to human resources. Among other things, Goldie told HR that Koehler shipped a personal envelope using Ricoh’s FedEx account and that an employee named Jose Chavarro had hours added to his time sheet that he did not actually work. According to Goldie, several of Chavarro’s supervisors approved of the added hours. Ricoh

designated Roy Williamson to investigate Goldie’s allegations. At the time of the investigation, Williamson had been an HR investigator for two years. Williamson and Toumbs discussed the investigation; HR investigators typically kept Toumbs generally abreast of investigations of his employees as they proceeded. The investigation was extensive; Williamson interviewed 13 people (some multiple times), reviewed eight types of records and documents, and ultimately drafted a report assessing the veracity of each of Goldie’s allegations. In May 2014, Williamson interviewed Koehler about Goldie’s accusations. Koehler admitted to Williamson (and does not dispute now) that he used Ricoh’s FedEx account to make personal shipments on 5 or 6 occasions over a period of several years. Koehler told Williamson

that he only did so because Ricoh would not reimburse him for certain out of pocket business expenses via Concur. Williamson subsequently found documentation indicating that Koehler had used Ricoh’s FedEx account to send an envelope to his son. After the interview, Koehler called Toumbs, who recalls only that he was made aware of the existence of an investigation into Koehler’s use of the company FedEx account. Deposition of Rick Toumbs (“Toumbs Dep.”) 97:22-98:18, ECF No. 62-3. Toumbs did not independently investigate misuse of the FedEx account, nor did he take action against Koehler until Williamson’s investigation into all of Goldie’s allegations concluded. While Williamson’s investigation was ongoing, Toumbs gave Koehler an overwhelmingly positive performance review and Koehler received a raise in his yearly salary. Also in May 2014, Williamson interviewed Chavarro, who told Williamson that several of his superiors (which did not include Koehler) had added 5 to 10 hours per week that he had not worked to his time sheets. Chavarro’s superiors denied that time Chavarro did not work had

been added to his time sheets. Williamson discovered that 185 hours had indeed been manually added to Chavarro’s time cards, but badge swipes and cell phone records revealed that Chavarro actually worked at least 95.5 of those hours. Williamson was not able to conclude whether or not Chavarro worked the remaining 89.5 hours. Records show, however, that time was added to Chavarro’s time sheets on days when Ricoh was closed, and at other times that suggested that Chavarro did not actually work all of the hours on his time sheets (e.g., on one day, 12.25 hours were added to Chavarro’s time sheets by one of his superiors at 1:55 p.m., when Ricoh had only been only been open for a few hours). At the time of the investigation, Chavarro reported to Koehler, although Chavarro was employed in the “sales” branch of Ricoh, while Koehler was

employed in the “operations” branch of Ricoh. Williamson’s investigation ended in July 2014. Williamson recommended that Koehler be terminated, he averred, in order to comport with the way Ricoh treated other employees who had violated its Code of Ethics by committing theft. Ricoh’s Code of Ethics specifically provided: Employees must protect Company assets and resources.

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Bluebook (online)
Koehler v. Ricoh, USA, Inc., Counsel Stack Legal Research, https://law.counselstack.com/opinion/koehler-v-ricoh-usa-inc-ilnd-2018.