Kimberlyn Dotson v. Pierce County Planning & Land Services Dept

CourtCourt of Appeals of Washington
DecidedJune 2, 2020
Docket52561-5
StatusPublished

This text of Kimberlyn Dotson v. Pierce County Planning & Land Services Dept (Kimberlyn Dotson v. Pierce County Planning & Land Services Dept) is published on Counsel Stack Legal Research, covering Court of Appeals of Washington primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Kimberlyn Dotson v. Pierce County Planning & Land Services Dept, (Wash. Ct. App. 2020).

Opinion

Filed Washington State Court of Appeals Division Two

June 2, 2020 IN THE COURT OF APPEALS OF THE STATE OF WASHINGTON

DIVISION II

KIMBERLYN DOTSON, No. 52561-5-II

Respondent,

v.

PIERCE COUNTY, acting through its PLANNING AND LAND SERVICES DEPARTMENT, a municipal corporation, PUBLISHED OPINION

Appellant.

WORSWICK, J. — In 2016, Kimberly Dotson made a request under the Public Records

Act (PRA), chapter 42.56 RCW, to Pierce County. The County provided records to Dotson on

an installment basis and, after providing Dotson with the requested documents, issued a letter

closing the request.

The County later discovered an additional responsive record and provided it to Dotson.

Dotson filed this action, contending that the County’s actions in responding to her request

violated the PRA. Dotson and the County filed cross motions for summary judgment. The trial

court ruled that Dotson’s action was untimely, and granted the County’s motion for summary

judgment. Because the trial court dismissed Dotson’s claims, it did not address her motion for

summary judgment.

Dotson appeals the order granting the County’s motion for summary judgment dismissal

of her claims. She also asks this court to grant her motion for summary judgment and hold that

the County violated the PRA. No. 52561-5-II

We affirm the trial court.

FACTS

I. FACTUAL HISTORY

A. The 2015 Complaint and 2016 Application

In late 2015, environmental biologist Mary Van Haren was assigned to investigate a

complaint regarding Dotson’s property. The complaint alleged that Dotson had built a paddock

over a stream and shoveled dirt into the creek.

After viewing Dotson’s property from the roadway, Van Haren retrieved a single

document from an archived Planning and Land Services (PALS) application number 553137.

This archived application concerned construction on the parcel adjacent to Dotson’s property,

and the single retrieved document was titled Critical Area Notice Fish and Wildlife Habitat

Conservation Area/And Or Stream Buffer Notice and dated August 27, 2007. The retrieved

document was based on a habitat assessment report, which Van Haren did not review, and served

as official identification and notice of an F1 type stream on the property adjacent to Dotson’s.1

After utilizing the retrieved document for her review, Van Haren placed a copy of the

document into the file concerning Dotson’s violation.

On November 25, 2015, based on the retrieved document’s identification of an F1 type

stream on the property adjacent to Dotson, Van Haren notified Dotson of the complaint and a

potential violation arising from the presence of a paddock, stall, and horse within 100 feet of an

F1 stream. Van Haren’s letter advised Dotson to consider relocating the paddock, stall, and

1 An F1 stream type includes water courses providing habitats for critical fish species. Former PIERCE COUNTY CODE 18E.40.060 (2006).

2 No. 52561-5-II

horse; and suggested Dotson make an application for a Fish and Wildlife Habitat Water Type

Verification and Farm Management Plan.

On March 17, 2016, Dotson submitted the suggested application. On May 4, Van Haren

notified Dotson that she had completed the fish and wildlife habitat verification and approved the

application. In that letter, Van Haren enclosed a document that read in part, “[b]ased on our

research and site visit, a stream was identified within your parcel. This drainage course was

typed as an F1 through application 553137 in the upstream parcel 0417066004.” Clerk’s Papers

(CP) at 685. Van Haren also requested that Dotson sign and return an enclosed application

document.

B. Dotson’s PRA Request

On May 18, 2016, Dotson, through counsel, submitted a PRA request to Sharon Predoehl,

the public records officer for the County’s PALS Department, requesting a copy of the following

records:

A copy of any and all records, correspondence, and documentation including Emails related to Kim Dotson, Parcel Number 04-17-06-2-010, Site Address: 5523 296th St E. Graham, WA concerning: applications, permits, enforcement, cease and desist, orders, complaints, communications with other agencies, communications with other departments, and or site visitations.

Please search dates: January 2014 to the present.

CP at 844. Because the request was received after business hours, it was deemed received on

May 19.

On May 20, Predoehl sent Dotson a “5-day” letter, via mail and fax, acknowledging

receipt of the request and providing instructions on how to immediately access certain responsive

records through the PALS website. In the letter, Predoehl also notified Dotson that “I have seven

3 No. 52561-5-II

requests ahead of yours, it will take me approximately 3-4 weeks to complete your request. I

will let you know if records are found before that date.” CP at 848.

Also on May 20, Predoehl began her search for responsive records. After determining

that the parcel number provided in the record request was incorrect, Predoehl identified the

correct parcel number and added it to her search. As part of her search, Predoehl reviewed the

PALS permitting database and found an active code violation and active applications

“concerning the parcels, addresses, and property owner.” CP at 798. Due to the active violation

and applications, Predoehl determined that resource management was most likely to have

responsive records.

Predoehl then e-mailed the resource management supervisor, Kathleen Larrabee, a copy

of the PRA request and a department record search form. Larrabee determined that employees

Dominique Senzig and Van Haren were most likely to have responsive records, due to Van

Haren’s previous work on the 2015 complaint regarding Dotson’s property and Dotson’s

subsequent application for a Fish and Wildlife Habitat Water Type Verification and Farm

Management Plan. Predoehl also requested the Pierce County Information Technology

Department perform a search for e-mails with the key terms of Dotson’s name, the incorrect and

correct parcel numbers, Dotson’s address, and the violation number.

It is unclear when, precisely, Senzig and Van Haren provided Predoehl with their

responsive documents. In the course of gathering responsive documents, Van Haren did not

consider that any records from the adjacent parcel’s archived application were responsive

because she had only retrieved and used a single document from that file when working on

Dotson’s violation and application, and that document was already in Dotson’s file.

4 No. 52561-5-II

On May 27, Predoehl left for vacation. On June 17, Predoehl returned from vacation and

reviewed the records produced through the e-mail search request.

On June 23, Predoehl e-mailed Dotson, notifying her of the application numbers that

would allow her to retrieve records through the PALS website, and advising Dotson that she

would upload three responsive files to Filelocker2 later that day. The three files Predoehl

uploaded contained, among other things, a large number of e-mails and the file PALS kept on

Dotson’s violation number 51105. The file on violation number 51105 included the partially

redacted initial complaint against Dotson’s property, the letters Van Haren had sent to Dotson,

and the document Van Haren had retrieved from the neighboring parcel’s archived application.

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