John Doe v. Federal Bureau of Investigation, John Doe v. Federal Bureau of Investigation

936 F.2d 1346, 290 U.S. App. D.C. 289
CourtCourt of Appeals for the D.C. Circuit
DecidedSeptember 25, 1991
Docket90-5037, 90-5038
StatusPublished
Cited by68 cases

This text of 936 F.2d 1346 (John Doe v. Federal Bureau of Investigation, John Doe v. Federal Bureau of Investigation) is published on Counsel Stack Legal Research, covering Court of Appeals for the D.C. Circuit primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
John Doe v. Federal Bureau of Investigation, John Doe v. Federal Bureau of Investigation, 936 F.2d 1346, 290 U.S. App. D.C. 289 (D.C. Cir. 1991).

Opinions

Opinion for the Court filed by Circuit Judge HARRY T. EDWARDS.

Separate opinion concurring in part and dissenting in part filed by Circuit Judge SENTELLE.

HARRY T. EDWARDS, Circuit Judge:

This case involves a request under the Privacy Act for amendment of records compiled by the Federal Bureau of Investigation (“FBI”). After being denied appointment to a high-level federal position, appellant John Doe obtained access to a background report that had been prepared by the FBI and then used by Government officials in assessing Doe’s qualifications for the job in question. Believing much of the information in the report to be inaccurate, Doe requested the FBI to expunge certain material. After the FBI denied his request, Doe brought a Privacy Act claim in District Court seeking monetary damages and expungement of both the report and the records in the FBI’s investigatory files from which the objectionable information had been derived. The District Court ordered the FBI to expunge some of the challenged records, found expungement unwarranted with regard to others and rejected Doe’s request for damages. Both parties now appeal those portions of the District Court’s rulings adverse to them.1

We affirm the District Court’s judgment in part, reverse it in part, and remand one aspect of the case to the District Court for further proceedings. The underlying investigatory records from which the FBI’s background report was derived were compiled for “law enforcement purposes,” and thus fall within the scope of a FBI regulation exempting such records from the statute’s amendment requirements. Accordingly, we affirm the District Court’s judgment denying expungement of some of these records, and reverse its judgment ordering expungement of the rest.

As to the background report itself, we hold that this document, though not compiled for law enforcement purposes, will also qualify for exemption from the Act’s amendment provisions as a law enforcement record if such treatment is justified by the interests underlying the FBI’s exemption regulation. However, we are unable to make this determination on the present record; therefore, we remand the case to the District Court for further proceedings directed to this question.

I. Background

A. Facts

In 1985, Doe, a physician, applied for a position with the Social Security Administration (“SSA”) as a Deputy Medical Officer. Doe was selected from among 12 applicants and his nomination was submitted to the Qualifications Review Board (“QRB”) of the Office of Personnel Management (“OPM”) for final approval. In the course of investigating Doe’s background, the QRB submitted a name check request to the FBI. The FBI responded with a two-page Letter Head Memorandum (“LHM”) summarizing information derived from its Central Records System (“CRS”)2 regarding Doe’s background and political activities during the late 1960s and early 1970s.

[1349]*1349Before any final determination had been made concerning Doe’s qualifications, SSA decided not to fill the vacant Deputy Medical Officer position until incoming management had had an opportunity to reassess the agency’s needs.3 Upon learning that his appointment had been delayed, Doe submitted a Privacy Act/Freedom of Information Act request to OPM seeking copies of all records pertaining to him; thereafter, in response to his request, Doe received a copy of the LHM. In July 1987, Doe sent the FBI a letter asking agency officials to expunge certain information in the LHM that he believed to be inaccurate. Among the information to which Doe objected were:

1. A description of his arrest and conviction in 1973 on “bombing” charges: Doe pointed out that his arrest and conviction had been for possession of an explosive device and that no actual bombing had occurred; more generally, he objected that any reference to this incident was inappropriate because a Michigan state court had set aside the conviction in 1985 on the basis of Doe’s rehabilitation and had ordered that all references thereto be expunged.
2. A description of an address book seized from Doe’s home as “containing the names of approximately 1,000 alleged radicals”: Doe maintained that this description mischaracterized the contents of the address book, which consisted of the names of relatives, neighbors, professional associates and individuals with whom he had had professional contacts.
3. A report that Doe had appeared on a 1971 radio talk show and stated that he was a Communist who “approved of the overthrow of the government by whatever means necessary”: Doe denied that the alleged incident ever took place.
4. A memorandum describing two activist political groups, the Movement for a Democratic Society (“MDS”) and the Students for a Democratic Society (“SDS”), attached to a reference to Doe’s attend-anee at a 1969 rally sponsored by these groups: Doe claimed that the inclusion of the memorandum inaccurately implied that he was a member of these organizations.

Complaint Exh. D. The FBI rejected Doe’s request in a letter dated August 25, 1987. The FBI first noted that it had exempted its CRS by regulation from the Privacy Act’s amendment provisions, but stated that its policy was to consider each amendment request on a case-by-case basis and to attempt “to reach an equitable determination consistent with the best interests of both the individual and the Government.” Complaint Exh. E at 1. Upon review of Doe’s letter, the FBI found expungement unwarranted, concluding that Doe had not demonstrated that the LHM contained any factual errors. The FBI agreed, however, to place Doe’s expungement request in its files and to include a copy of the Michigan state court order expunging Doe’s explosives conviction within any file that referred to that conviction.

After unsuccessfully appealing the FBI’s decision within the agency, Doe brought this action in District Court seeking monetary damages under the Privacy Act and expungement of the allegedly inaccurate records under the Act, the Fifth Amendment of the Constitution and common law equity principles.4 Following discovery, both sides moved for summary judgment.

In its decision on these motions, the District Court rejected the FBI’s threshold argument that its regulation exempting the CRS from the Privacy Act’s amendment requirements foreclosed Doe’s expungement claim, holding that an agency exemption has no effect on the agency’s civil liability for violating the Act. Doe v. FBI, 718 F.Supp. 90, 95 (D.D.C.1989). On the merits of the amendment claim, the trial court found that both the FBI’s description of the address book as containing the names of “approximately 1,000 alleged radicals” and its reference to Doe’s alleged statements on the radio show were inaccu[1350]*1350rate and misleading, and ordered the FBI to expunge this information from its files. Id. at 98-99. The court ruled, however, that the FBI’s reference to Doe’s 1973 conviction need not be deleted, because it remained historically accurate despite the State of Michigan’s expungement of the conviction and was potentially relevant to future FBI investigations. Id. at 97-98.

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Bluebook (online)
936 F.2d 1346, 290 U.S. App. D.C. 289, Counsel Stack Legal Research, https://law.counselstack.com/opinion/john-doe-v-federal-bureau-of-investigation-john-doe-v-federal-bureau-of-cadc-1991.