Jamie Wallin, Respondent/cross-app. V. Washington Department Of Corrections, Appellant/cross-resp.

Court of Appeals of Washington·Decided September 12, 2023·No. 55795-9·Unpublished

Opinion

Filed

Washington State

Court of Appeals

Division Two

September 12, 2023

IN THE COURT OF APPEALS OF THE STATE OF WASHINGTON

DIVISION II

JAMIE WALLIN, No. 55795-9-II Consol. No. 56035-6-II

Respondent/Cross-Appellant,

v. UNPUBLISHED OPINION

WASHINGTON DEPARTMENT OF CORRECTIONS,

Appellant/Cross Respondent.

CHE, J.—The Washington Department of Corrections (DOC) administers the Sex Offender Treatment and Assessment Program (SOTAP). SOTAP provides sex offenders with treatment by licensed social workers and clinicians to mitigate their risk of committing future sexual offenses. Jamie Wallin, a DOC inmate, filed a Public Records Act (PRA), chapter 42.56 RCW, request with DOC seeking all SOTAP records for women inmates with redactions to protect their identities. The request implicates 96 women and potentially thousands of records.

DOC determined that all of the responsive records were exempt from disclosure and redaction as they contained health care information and were otherwise records related to mental health services protected under the Uniform Healthcare Information Act (UHCIA), chapter 70.02 RCW. The trial court ruled that DOC violated the PRA and ordered disclosure with appropriate redactions. The trial court awarded Wallin half of his costs but denied his request for penalties.

(Consol. No. 56035-6-II)

DOC appealed arguing that it did not violate the PRA because (1) the UHCIA exclusively governs the inspection of patient files; and (2) even if the PRA applies, Wallin sought only mental health services records, which are exempt from disclosure and not subject to redaction.

Wallin cross-appealed arguing that (1) the trial court erred by reducing his award of costs without evidence of malfeasance, (2) the trial court erred by ruling that DOC did not act in bad faith by withholding the records, (3) the trial court erred by denying his motion to stay for additional discovery on the issue of bad faith, and (4) Wallin is entitled to costs on appeal.

We hold that (1) both the PRA and the UHCIA apply to the public inspection and copying of health care information, (2) mental health services records under RCW 70.02.230(1) are not required to be redacted nor disclosed under the PRA, (3) the trial court erred by requiring DOC to produce the requested records with redactions as they are mental health services records, but DOC violated the PRA by failing to adequately identify the withheld responsive records, (4) the trial court did not abuse its discretion by reducing the cost award, (5) DOC did not act in bad faith, and (6) the trial court did not abuse its discretion by denying the motion to stay for additional discovery. Consequently, we reverse in part and affirm in part. We remand for the trial court to vacate its order requiring DOC to produce the requested records with redactions and deny Wallin’s costs on appeal.

FACTS

DOC administers SOTAP. SOTAP provides sex offenders with treatment to manage their risk of committing future sexual offenses. All of the SOTAP clinicians—social workers and mental health counselors—are licensed with the Washington Department of Health.

(Consol. No. 56035-6-II)

SOTAP patient records contain,

but [are] not limited to, details on an individual’s own victimization, their full sex offense history (both adjudicated and unadjudicated), their full sexual history to include the first time they masturbated, the first time they touched another’s sexual organ, what they are sexually aroused to both deviant and non-deviant among other incredibly personal details.

Clerk’s Papers (CP) at 120. Some of the records “contain narratives of full family history, mental health of family, family locations, significant family events (to include family victimization and the relationship between the individuals).” CP at 527. The records contain psychological testing data, confidentiality forms, informed consent documents, treatment plans, psychosexual evaluations, treatment assignments, progress reviews, and plethysmograph assessments. More broadly, the records include “all clinically relevant documentation and all records related to an individual’s application, treatment, participation in, and discharge from the . . . program.” CP at 388-89.

Wallin filed two PRA requests with DOC and each contained two categories. In one request, Wallin sought the “records of his transactions made from his JPay prepaid media account and a copy of the user agreement between him and JPay.” CP at 548. In the other request, Wallin sought the curricula vitae of certain mental health providers and the following:

All Sex Offender Treatment Program (SOTP) records for persons who participated in SOTP, as well as the SOTP Aftercare Program, at the Washington Corrections Center for Women (WCCW), from the period of January 1, 2003 through December 31, 2017. These records are to include, but are not limited to:

evaluations, primary encounter reports, treatment notes, handwritten provider notes, treatment forms, treatment logs, treatment summaries, and other forms, to include signed DOC forms related to SOTP programs, such as . . . (program screening and application), . . . (Informed Consent), . . . (Release of Confidential Information), . . . (confidentiality Statement), et cetera.

CP at 39.

(Consol. No. 56035-6-II)

In the SOTAP patient records request, Wallin asked DOC to “redact all personal identifying information . . . to conform to the disclosure requirements of chapter[s] 70.02 RCW and 42.56 RCW.” CP at 39. In a letter, DOC responded that the requested records were exempt from disclosure because, in pertinent part, they constituted mental health services records under RCW 70.02.230(1).1 DOC did not otherwise identify the type or number of records involved.

Wallin filed a lawsuit against DOC alleging that DOC violated the PRA. Wallin sought production of the requested records and sanctions in his complaint. DOC argued that it did not violate the PRA because the requested records were exempt from disclosure because the records were patient records that contained “health care information,” and it was not obligated to redact such records. CP at 102.

DOC submitted the declaration of Denise Vaughan—the information governance director for DOC. Vaughan characterized the records Wallin requested as “patient mental health records” that were exempt from disclosure under the UHCIA. CP at 142. Vaughan also noted that redacting each record would be “a near-impossible task” due to the nature of the records. CP at 142.

Vaughan determined that the responsive records were the treatment records of 96 SOTAP female patients. DOC also submitted the declaration of Cathi Harris—the director of SOTAP. Harris also determined that the responsive records were the treatment records of 96 SOTAP female patients.

1 In its letter, DOC also more broadly maintained that the requested records were exempt from disclosure as they contained health care information under RCW 70.02.020(1).

(Consol. No. 56035-6-II)

At the PRA merits hearing, Wallin conceded that his PRA claim related to his request for the curricula vitae of SOTAP providers was meritless. The trial court ruled that DOC did not violate the PRA regarding the JPay records request, but it did violate the PRA by failing to collect and appropriately redact the responsive SOTAP records.

Of note, the trial court found Wallin’s “request was not a request for patient files, but that the records requested did contain health care information, which is exempt from disclosure.” CP at 373-74. The trial court further noted that “it does not appear that . . . [Wallin]’s broad request was for patient files specifically and exclusively.” CP at 376. The trial court set a hearing to address penalties and costs on May 7, 2021.

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Jamie Wallin, Respondent/cross-app. V. Washington Department Of Corrections, Appellant/cross-resp., (Wash. Ct. App. 2023).

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