Andree LAYTON Roaf, Judge.
Victor Mature Jackson appeals from an order of the Union County Circuit Court affirming his dismissal by the El Dorado School District, hereinafter “the District.” On appeal, Jackson argues: 1) the circuit court erroneously applied a substantial compliance standard rather than strict compliance; 2) the District failed to comply with the law requiring a “simple but complete statement of the reasons” for a termination recommendation; and 3) the District failed to vote on the truth of each reason given to Jackson in support of the recommended termination. We conclude that the District failed to strictly comply with the procedural requirements of the Arkansas Teacher Fair Dismissal Act (ATFDA), and therefore, this case must be reversed.
Jackson had been a teacher with the District for twenty-two years. On February 3, 1999, a front-page article appeared in the íocal paper stating that Jackson had been arrested for theft by receiving and simultaneous possession of drugs with intent to deliver and handguns. The article also stated that police confiscated from Jackson’s residence a quantity of marijuana, ten handguns, at least four “long guns,“and other consumer goods including televisions, VCRs, lawnmowers, and automobile parts and accessories.
The El Dorado Police Department prepared an incident report, dated February 2, 1999, that recited that Jackson’s offenses were “theft by receiving” and “simultaneous possession of controlled substances w/int. to del/ handgun.” In a section listing “types of criminal activity (max 3),” buying, distributing/selling, and possessing/concealing, were checked. A narrative by Detective Dykes recited that Jackson had consented to the search of his residence on February 2, 1999, and that a quantity of weapons and drugs were discovered in the search.
The day after the article appeared, the superintendent and another school official met with Jackson to discuss the charges in the incident report. At the meeting, the superintendent gave Jackson a letter styled: “Notice of Termination and Suspension,” notifying him of his immediate suspension as a teacher, and advising him that the superintendent would recommend to the school board that Jackson be terminated for the reasons stated in the police incident report and the February 3, 1999, newspaper article. Copies of the incident report and article were attached to the letter.
The District provided Jackson with a hearing before the school board on March 23, 1999. In a transcript of the school-board meeting that was made a part of the later hearing in circuit court, Detective Randy Dodd testified that after the department had received complaints about Jackson selling drugs and exchanging property for money, they approached Jackson at school and he admitted that he was running a loan business. They accompanied Jackson to his residence where he consented to a search, and they found a defaced handgun, a quantity of consumer merchandise, numerous cases of beer, and a bowl of “dime” bags of marijuana in plain view in a storage room. Detective Dodd stated that Jackson admitted that he had been running a pawn business for four years, but wanted to consult with an attorney before discussing the marijuana. Ultimately Jackson gave a statement to Detective Sgt. Phillips in which he admitted that he was selling drugs. The police department could not make a case that the pawned items were stolen and ultimately they were returned to Jackson. Jackson admitted that he did not have a pawn license, but claimed that he was unsure whether he needed one. Detective Dodd also testified that he had reports that someone was selling beer for Jackson on Sunday, but that investigation of that offense was outside the department’s jurisdiction.
Doyle Woodall, principal at Northwest Elementary where Jackson taught, testified that he had to “talk to” Jackson about complaints of people “coming and going” on campus. Jackson’s attorney objected to the presentation of “write-ups” concerning Jackson’s visitors as being outside of what was contained in the notice, and the board was admonished not to consider them.
Jackson’s brother, Grady Wayne Christopher, stated that he owned the marijuana found at Jackson’s house and used it to manage his pain. Jackson admitted to operating what he called a “loan company, “denied knowing that the defaced firearm was defaced, claimed he did not know that there was marijuana in his store room, stated that his firearms were locked up, denied making the statement to Sgt. Phillips, claimed he bought the beer from an acquaintance who had bought it on a credit card and needed cash and that he sold it to friends who came to his house to watch ball games on his big-screen TV Jackson admitted that he pled guilty to two of the criminal charges filed against him,-operating a pawn shop without a license, and possession of a defaced firearm. Jackson was acquitted of the charge of possession of a controlled substance with intent to deliver.
At the conclusion of the hearing, the school board went into executive session and discussed the evidence. When it returned to regular session, the board voted six-to-two to terminate. Subsequently all board members signed a letter dated March 30, 1999, that recited the evidence presented at the March 23 hearing and stated in pertinent part that “the Board found the reasons as contained in the notice to you ... to be true and by a vote of six to two terminated your contract effective immediately.” The letter further stated that:
Specifically, the Notice states that if the charges as reported in the front page article of the El Dorado News Times dated February 3, 1999, are true, then cause exists for your termination in the District. The Board specifically finds that you were arrested as stated in the newspaper article, you had in your possession marijuana sufficient to warrant charging you with possession with intent to deliver, you had in your possession a defaced firearm, and evidence indicated you were operating a pawn shop without a license. Accordingly, the Board found the charges as stated in the newspaper article and as set forth in the Notice of February 5, 1999, from the Superintendent to you to be true.
Accordingly and pursuant to the vote taken in the presence of your attorney following the hearing on March 23, 1999, your contract with the El Dorado School District is terminated as of 9:00 p.m. on March 23, 1999.
The letter was signed by all eight school-board members with the two dissenting members indicating “no” beside their names.
Jackson filed a complaint in circuit court that alleged in pertinent part that his termination was void because the District failed to strictly comply with the ATFDA in regard to the notice and voting procedure of the board, and that the board’s decision to terminate him was arbitrary, capricious, and discriminatory. Jackson requested reinstatement, back pay, and attorney fees.
At the circuit court hearing, Jackson introduced depositions of the school-board members along with documentary evidence of his notice of termination. In the depositions, two of the eight board members testified that they voted against termination in essence because they did not believe that there was enough evidence at the time to determine if Jackson was guilty of the charges levied against him.
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Andree LAYTON Roaf, Judge.
Victor Mature Jackson appeals from an order of the Union County Circuit Court affirming his dismissal by the El Dorado School District, hereinafter “the District.” On appeal, Jackson argues: 1) the circuit court erroneously applied a substantial compliance standard rather than strict compliance; 2) the District failed to comply with the law requiring a “simple but complete statement of the reasons” for a termination recommendation; and 3) the District failed to vote on the truth of each reason given to Jackson in support of the recommended termination. We conclude that the District failed to strictly comply with the procedural requirements of the Arkansas Teacher Fair Dismissal Act (ATFDA), and therefore, this case must be reversed.
Jackson had been a teacher with the District for twenty-two years. On February 3, 1999, a front-page article appeared in the íocal paper stating that Jackson had been arrested for theft by receiving and simultaneous possession of drugs with intent to deliver and handguns. The article also stated that police confiscated from Jackson’s residence a quantity of marijuana, ten handguns, at least four “long guns,“and other consumer goods including televisions, VCRs, lawnmowers, and automobile parts and accessories.
The El Dorado Police Department prepared an incident report, dated February 2, 1999, that recited that Jackson’s offenses were “theft by receiving” and “simultaneous possession of controlled substances w/int. to del/ handgun.” In a section listing “types of criminal activity (max 3),” buying, distributing/selling, and possessing/concealing, were checked. A narrative by Detective Dykes recited that Jackson had consented to the search of his residence on February 2, 1999, and that a quantity of weapons and drugs were discovered in the search.
The day after the article appeared, the superintendent and another school official met with Jackson to discuss the charges in the incident report. At the meeting, the superintendent gave Jackson a letter styled: “Notice of Termination and Suspension,” notifying him of his immediate suspension as a teacher, and advising him that the superintendent would recommend to the school board that Jackson be terminated for the reasons stated in the police incident report and the February 3, 1999, newspaper article. Copies of the incident report and article were attached to the letter.
The District provided Jackson with a hearing before the school board on March 23, 1999. In a transcript of the school-board meeting that was made a part of the later hearing in circuit court, Detective Randy Dodd testified that after the department had received complaints about Jackson selling drugs and exchanging property for money, they approached Jackson at school and he admitted that he was running a loan business. They accompanied Jackson to his residence where he consented to a search, and they found a defaced handgun, a quantity of consumer merchandise, numerous cases of beer, and a bowl of “dime” bags of marijuana in plain view in a storage room. Detective Dodd stated that Jackson admitted that he had been running a pawn business for four years, but wanted to consult with an attorney before discussing the marijuana. Ultimately Jackson gave a statement to Detective Sgt. Phillips in which he admitted that he was selling drugs. The police department could not make a case that the pawned items were stolen and ultimately they were returned to Jackson. Jackson admitted that he did not have a pawn license, but claimed that he was unsure whether he needed one. Detective Dodd also testified that he had reports that someone was selling beer for Jackson on Sunday, but that investigation of that offense was outside the department’s jurisdiction.
Doyle Woodall, principal at Northwest Elementary where Jackson taught, testified that he had to “talk to” Jackson about complaints of people “coming and going” on campus. Jackson’s attorney objected to the presentation of “write-ups” concerning Jackson’s visitors as being outside of what was contained in the notice, and the board was admonished not to consider them.
Jackson’s brother, Grady Wayne Christopher, stated that he owned the marijuana found at Jackson’s house and used it to manage his pain. Jackson admitted to operating what he called a “loan company, “denied knowing that the defaced firearm was defaced, claimed he did not know that there was marijuana in his store room, stated that his firearms were locked up, denied making the statement to Sgt. Phillips, claimed he bought the beer from an acquaintance who had bought it on a credit card and needed cash and that he sold it to friends who came to his house to watch ball games on his big-screen TV Jackson admitted that he pled guilty to two of the criminal charges filed against him,-operating a pawn shop without a license, and possession of a defaced firearm. Jackson was acquitted of the charge of possession of a controlled substance with intent to deliver.
At the conclusion of the hearing, the school board went into executive session and discussed the evidence. When it returned to regular session, the board voted six-to-two to terminate. Subsequently all board members signed a letter dated March 30, 1999, that recited the evidence presented at the March 23 hearing and stated in pertinent part that “the Board found the reasons as contained in the notice to you ... to be true and by a vote of six to two terminated your contract effective immediately.” The letter further stated that:
Specifically, the Notice states that if the charges as reported in the front page article of the El Dorado News Times dated February 3, 1999, are true, then cause exists for your termination in the District. The Board specifically finds that you were arrested as stated in the newspaper article, you had in your possession marijuana sufficient to warrant charging you with possession with intent to deliver, you had in your possession a defaced firearm, and evidence indicated you were operating a pawn shop without a license. Accordingly, the Board found the charges as stated in the newspaper article and as set forth in the Notice of February 5, 1999, from the Superintendent to you to be true.
Accordingly and pursuant to the vote taken in the presence of your attorney following the hearing on March 23, 1999, your contract with the El Dorado School District is terminated as of 9:00 p.m. on March 23, 1999.
The letter was signed by all eight school-board members with the two dissenting members indicating “no” beside their names.
Jackson filed a complaint in circuit court that alleged in pertinent part that his termination was void because the District failed to strictly comply with the ATFDA in regard to the notice and voting procedure of the board, and that the board’s decision to terminate him was arbitrary, capricious, and discriminatory. Jackson requested reinstatement, back pay, and attorney fees.
At the circuit court hearing, Jackson introduced depositions of the school-board members along with documentary evidence of his notice of termination. In the depositions, two of the eight board members testified that they voted against termination in essence because they did not believe that there was enough evidence at the time to determine if Jackson was guilty of the charges levied against him. Of the remaining members, four stated that they concluded that Jackson owned the marijuana found in his home and also that he had committed some of the other offenses that were discussed at the meeting, one testified that she was unable to decide about the marijuana, but voted to terminate based on the “perception problem” that retaining Jackson would create, and one other member stated that his “final vote” was “in favor of the superintendent’s recommendation. ” Several board members testified that no consensus was reached in executive session, that no “straw vote” was taken on the various issues considered, and that matters not specifically contained in Jackson’s written termination notice were discussed, including the sale of beer on Sunday, operation of an illegal pawn shop, and possession of a defaced weapon.
The circuit court upheld the school board’s decision, finding that the allegations of running an illegal pawn business, possessing a defaced weapon, and the sale of beer were “related matters.” The court found that Jackson had adequate notice of the charges, including the pawn shop charge, and that, even though acquitted of the drug charges, Jackson was “well aware of the basis for the recommendation,” and he had “ample opportunity” to prepare a defense. In the order affirming Jackson’s dismissal, the circuit court opined that because a majority of the board members felt that the marijuana belonged to Jackson or that he had knowledge of it, the outcome would have been the same, and without a showing of “prejudice,” the alleged error in considering matters outside the scope of the notice was harmless. The trial court further found that the action of the board was not arbitrary and capricious within the meaning of the ATFDA. Jackson appeals from this order.
The substantive portion of the Arkansas Teacher Fair Dismissal Act (ATFDA), Ark. Code Ann. § 6-17-1501 etseq. (Repl. 1993), allows a school district to terminate a teacher for any reason that is not arbitrary, capricious or discriminatory. Ark. Code Ann. § 6-17-1503 (Repl. 1993). A reason will be considered arbitrary and capricious only if it is not supportable on any rational basis. Lee v. Big Flat Pub. Schs., 280 Ark. 377, 658 S.W.2d 389 (1983). The procedural part of the ATFDA mandates that a school district strictly comply with certain procedures in order to terminate or non-renew a teacher. While it is not the function of the appellate court to substitute its judgment on renewal matters for either that of the circuit court or that of the School Board, whether or not a district has stricdy complied is a question of law to be reviewed by the appellate court. Hamilton v. Pulaski County Special School Dist., 321 Ark. 261, 266, 900 S.W.2d 205 (1995). If a school district fails to strictly comply with the procedures, then the termination is void. Western Grove School Dist. v. Terry, 318 Ark. 316, 885 S.W.2d 300 (1994).
We first address Jackson’s argument that the district’s termination notice failed to comply with the “simple but complete” notice requirement. He asserts that the notice only addressed two charges, theft by receiving and simultaneous possession of drugs with intent to deliver and handguns. However, other matters were considered by the board including: (1) incidents and reprimands in previous years in connection with persons coming on campus to communicate and engage in personal business with Jackson; (2) whether Jackson sold beer on Sundays; (3) whether Jackson was running a pawn shop without a license; (4) the perception that the publicity surrounding Jackson’s arrest made it impossible to retain him as a teacher; (5) whether he was in possession of a defaced firearm; and (6) whether he was in possession of marijuana (regardless of whether there was an intent to deliver or simultaneous possession of a firearm). This argument has merit.
At all relevant times with regard to this case, the notice requirement of the Arkansas Teacher Fair Dismissal Act as set forth in Ark. Code Ann. § 6-17-1507 (Repl. 1993), provided:
(a) A teacher may be terminated during the term of any contract for any cause which is not arbitrary, capricious, or discriminatory.
(b) The superintendent shall notify the teacher of the termination recommendation.
(c) The notice shall include a simple but complete statement of the grounds for the recommendation of termination and shall be sent by registered or certified mail to the teacher at the teacher’s residence address as reflected in the teacher’s personnel file.
As Jackson correctly notes, strict compliance with the notice provisions is required. Hamilton v. Pulaski County Special School Dist., supra.
Here, the notice document, consisting of the superintendent’s letter and the attached February 3, 1999, newspaper article and police incident report, only gave Jackson notice that the District intended to dismiss him if the charges of theft by receiving and simultaneous possession of drugs with intent to deliver and firearms were “true.” Jackson was not given notice about the illegal pawn business charge, the possession of a defaced firearm charge, or the illegal beer sale charge. The depositions of the school-board members and the board’s letter to Jackson proved that these charges were discussed, included in the decision to terminate, and were at least as important as the charges of which Jackson had notice.
We are not unmindful of the dissent’s contention that strict compliance with aspects of the ATFDA may be waived; however, we believe that their reliance on Lester v. Mt. Vernon-Enola Sch. Dist., 323 Ark. 728, 917 S.W.2d 540 (1996) is misplaced. In Lester, the supreme court acknowledged that a waiver was possible, however, it rejected the argument that a waiver existed in that case because there was no evidence in the record that the appellant made a knowing and intelligent waiver of strict compliance with the time specified in the ATFDA in which to conduct a hearing before the school board. Significantly, the supreme court failed to find an effective waiver in Lester despite the fact that the appellant had requested a hearing “as soon as possible.” Similarly, in the instant case, we can find no evidence whereby we can conclude that Jackson made a knowing and intelligent waiver of the notice requirement. Moreover, while it is true that Jackson admitted that officials from the District had discussed with him some of the additional charges that were to be presented to the school board, they apparently did not disclose all the charges, which would have rendered the notice infirm even under a substantial-compliance standard.
Jackson also argues that the termination vote is infirm because the District failed to vote on the truth of each reason given in support of the recommended termination. Citing Nettleton Sch. Dist. v. Owens, 329 Ark. 367, 948 S.W.2d 94 (1997), Jackson contends that the school board failed to strictly comply with the requirement that it make “specific written conclusions with respect to each of the reasons” for his termination and obtain a majority vote on each. of the reasons. Jackson asserts that several board members voted to terminate based on reasons other than those that he received notice of in the superintendent’s letter. Furthermore, he contends that the attempt to comply with the written-findings requirement by having the board sign a letter one week later did not succeed because it was clear that there was not a vote on each reason, as required by Nettleton. This argument also has merit.
The portion of the ATFDA in question, Ark. Code Ann. § 6-17-1510(c) (Repl. 1993), provides as follows:
Subsequent to any hearing granted a teacher by this subchapter, the board, by majority vote, shall make specific written conclusions with regard to the truth of each reason given the teacher in support of the recommended termination or nonrenewal.
In the instant case, it is apparent that the two reasons stated in the notice were not separately voted on. Moreover, as noted above, there were several additional reasons for Jackson’s termination that were presented and considered at the hearing, which were also not separately voted on, and the only vote taken was when the board returned to open session. Once again, there was not strict compliance with the statute.
In Nettleton Sch. Dist. v. Owens, supra, the supreme court held that the school district did not strictly comply with Ark. Code Ann. § 6-17-1510(c), by “failing to obtain a majority vote with regard to the truth of each reason given to Owen in support of the recommended termination” and that this failure was “even more troublesome” in light of the District’s consideration of incidents not included in her notice of termination in violation of Ark. Code Ann. § 6-17-1507(c). As in Nettleton, we have both the failure to give Jackson written notice of all the incidents considered at his termination hearing and the failure to conduct a separate vote on the truth of the reasons for his termination. Significantly, two of the three specific reasons listed in the Board’s letter, possession of a defaced firearm and operation of a pawn shop without a license, were not included as grounds in the termination notice provided to Jackson. Accordingly, because the District failed to strictly comply with the ATFDA in both giving the required notice and in conducting a separate vote on each of the reasons for termination, we have no choice but to reverse the circuit court.
Reversed and remanded.
Pittman, Griffen, Vaught, and Crabtree, JJ., agree. Bird, Robbins, Baker, and Hart, JJ., dissent.