In re Trustee's Sale of the Property of Brown

67 Va. Cir. 204, 2005 Va. Cir. LEXIS 182
CourtNorfolk County Circuit Court
DecidedMarch 25, 2005
StatusPublished
Cited by4 cases

This text of 67 Va. Cir. 204 (In re Trustee's Sale of the Property of Brown) is published on Counsel Stack Legal Research, covering Norfolk County Circuit Court primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
In re Trustee's Sale of the Property of Brown, 67 Va. Cir. 204, 2005 Va. Cir. LEXIS 182 (Va. Super. Ct. 2005).

Opinion

BY JUDGE CHARLES E. POSTON

These matters are before the Court upon exceptions to the Report of the Commissioner of Accounts filed on November 24,2004. Having considered the Report and the submissions of counsel, the Court sustains the exceptions in part and remands these matters to the Commissioner for fiirther proceedings.

Facts

The operative facts are not disputed. In each cause, the noteholders, as permitted by the deeds of trust, appointed two substitute trustees. The first trustee, the Law Office of Steven J. Melmet, Inc. (“Melmet”), is a California corporation authorized to transact business in Virginia. To that end, it [205]*205maintains a registered agent and registered office in the Commonwealth. The second trustee, Colchester Hunt Title and Escrow, Inc. (“Colchester”), is a Virginia corporation whose principal office is located in Fairfax County, Virginia. Under the terms of appointment, either trustee could act alone or in concert with one another.

On April 8,2003, the Commissioner of Accounts received the Trustee’s Report of Sale for the Brown property. Melmet alone sighed that report. The Trustee’s Report of Sale for the Butler Property reached the Commissioner on June 27, 2003, and it, too, was signed only by Melmet. After exchanges of correspondence between the Commissioner and Melmet, Colchester submitted amended reports that were identical to those filed by Melmet, with only one exception: Colchester signed instead of Melmet.

Preceding the sale of both properties, Colchester performed the following acts:

1. Sent written notice to all parties advising them of the time, date, and place of the trustee’s sale as required by Code of Virginia § 55-59.1(A);

2. Identified itself as trustee in an advertisement placed in a newspaper “having a general circulation” for the specified period as required by Code of Virginia § 55-59.2(A)(l);

3. Conducted the sale and delivered the trustee’s deed to the purchaser; and

4. Solely executed each deed.

Upon these facts, the Commissioner disapproved each report of sale. He reported that the sales were “null and void, ab initio” because the appointment of Melmet as substitute trustee violated Code of Virginia § 55-58.1(2). In response, Colchester filed its Exceptions to the Commissioner’s Report on December 9,2004. In its exceptions Colchester outlines several reasons why the Commissioner’s findings were flawed. When examined, however, it contests the Commissioner’s Report on two grounds:

1. The Commissioner’s authority extends only to reviewing and approving the accountings of trustee’s sales and does not include jurisdiction to invalidate such sales.

2. The Commissioner erroneously concluded that the mere appointment of Melmet as one of two substitute trustees invalidated the subsequent foreclosure sales.

Analysis

The court has the duty to examine exceptions to a Commissioner’s report and correct any errors that appear in his findings. Va. Code Ann. § 26-33 [206]*206(Michie 2004). Although a court is given discretion to review a Commissioner’s findings, “it cannot arbitrarily disturb the report, if it is supported by sufficient proof.” Hudson v. Clark, 200 Va. 325, 329, 106 S.E.2d 133, 136 (1958). This rule applies with particular- force to a Commissioner’s findings of fact based upon evidence taken in his presence, but is not applicable to pure conclusions of law contained in the report. Hill v. Hill, 227 Va. 569, 577, 318 S.E.2d 292, 297 (1984) (citations omitted).

Exception No. 1: Does a Commissioner of Accounts have authority to withhold approval of an accounting because of an irregularity in a foreclosure sale?

The Commissioner and Colchester disagree as to the nature and extent of the responsibilities of a Commissioner of Accounts. The Commissioner claims more expanded responsibilities and cites them as a basis for refusing an accounting based upon an irregularity in a foreclosure sale. Colchester, on the other hand, argues that the responsibilities of a Commissioner in settling accounts are substantially more limited than the Commissioner asserts and urges that a Commissioner’s duties are limited to looking only at credits and debits.

The Office of the Commissioner of Accounts is unique to Virginia and West Virginia, having been established in the Commonwealth in 1849 to provide a less expensive and more efficient system of estate administration. Frank O. Brown, Jr., Virginia Practice: Probate Handbook, § 2:11 (2005) (citing Carter’s Adm’r v. Skillman, 108 Va. 204, 60 S.E. 775 (1908)). In this system, a Commissioner serves as the executive arm of the probate side of the circuit court. Id.; see also Raiford v. Raiford, 193 Va. 221, 226, 68 S.E.2d 888, 892 (1952) (citation omitted). He is an independent, quasi-judicial officer, appointed by the judges of each circuit court, and he selves at their pleasure. Va. Code Ann. § 26-8 (Michie 2004); see also, American Bonding Co. v. American Surety Co., 127 Va. 209, 218, 103 S.E. 599, 601 (1920); Mountain Lake Land Co. v. Blair, 109 Va. 147, 159, 63 S.E. 751, 755 (1909); Fayette Land Co. v. Louisville, etc., RR., 93 Va. 274, 284, 24 S.E. 1016, 1018 (1896). A Commissioner’s responsibilities are such as to make his office one of the most important in the Commonwealth, in every aspect of probate jurisprudence and administration. B. Lamb, Virginia Probate Practice, § 107 (1957).

A Commissioner of Accounts is charged with supervising all fiduciaries under his jurisdiction. Va. Code Ann. § 26-8 (Michie 2004). His specific duties and functions are outlined in Chapter 2, Title 26, of the Code of [207]*207Virginia. According to these statutes a Commissioner has the authority to do the following:

1. Supervise all fiduciaries and make all ex parte settlements of their accounts. Va. Code Ann. § 26-8 (Michie 2004).

2. Determine whether a personal representative has given bond as required by law and whether it is of sufficient penalty and with sufficient sureties. Va. Code Ann. § 26-2 (Michie 2004).

3. Issue subpoenas to require any person to appear before him on matters relating to the administration of estates; issue subpoenas duces tecum to require the production of any documents or papers before him; certify to the circuit court a person’s failure to appear or to produce documents or papers. Va. Code Ann. § 26-8.1 (Michie 2004).

4. Keep a book or other property record listing all fiduciaries; record the essential information regarding their qualification and administration. Va. Code Ann. § 26-9 (Michie 2004).

5. Issue and serve a summons upon a fiduciary who fails to file an inventory or an account in a timely manner; report to the court a fiduciary’s failure to comply with the summons; mail a copy of his report to the Virginia State Bar whenever a fiduciary, who is an attorney-at-law licensed to practice in the Commonwealth, has failed to make the required return within thirty days after the date of service of a summons. Va. Code Ann. § 26-13 (Michie 2004); Va. Code Ann. § 26-15 (Michie 2004); Va.

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Bluebook (online)
67 Va. Cir. 204, 2005 Va. Cir. LEXIS 182, Counsel Stack Legal Research, https://law.counselstack.com/opinion/in-re-trustees-sale-of-the-property-of-brown-vaccnorfolk-2005.