In re the Election of Directors of the New York & Westchester Town Site Co.

145 A.D. 623, 130 N.Y.S. 414, 1911 N.Y. App. Div. LEXIS 4805

• Court: Appellate Division of the Supreme Court of the State of New York
• Decided: June 29, 1911
• Docket: Appeal No. 1
• Status: Published

Opinion

Burr, J.:

This is á special proceeding brought Under section 32’of the G-enerai.Corporation Law (Consol. Laws, chap. 23; Laws of 1909, chap, 28) to review- an election for directors of the New York and Westchester Town Site Company.' The defendants appeal from an order made’February ninth, which resettled an order Of February 2, 1911, which set’ aside an election-held October 11, 1910, and ordered a new election. The petitioners' appeal, both from the order of February ninth resettling the order of' February second, and from the order of February second, as resettled, in so far as, first, it refuses to declare petitioners to be the.lawfully' elected board 'of directors of the company; second,-refuses to enjoin the individual defendants from' acting as directors or officers thereof and to compel them to turn over to petitioners the books,’seal and other corporate property under their' control; third, fixes the date for determining the qualification of voters at the new election as February 28, 1911;-fourth, inserts in the order-a provision that at such new election all stock may be voted which was entitled to vote on February twenty-eighth; fifth, refuses generally to restrain the defendant directors and .the officers- from acting, and, sixth, provides that nothing shall be taken to adjudicate the question of the validity of stock held by the Nassau Securities and Holding Company.

It may be doubted whether defendants’ appeal brings np anything for review. ■ It is not from the order of February second, which fixed and determined the rights of the parties, hut from an order of February ninth, which corrected the form thereof. Petitioners’ notice of appeal is in proper form. It is from the order of February second as resettled by the later order. But inasmuch as the point was not raised upon the argument of the case, and the power to amend a defective notice of appeal now exists, we have concluded to consider defendants’ appeal upon the merits.

The New York, and Westchester Town Site Company was incorporated October 21, 1905, for the purpose of dealing in real estate. On April 15, 1908, its board of directors made a call for payment on account of subscriptions to the capital stock. Such payment was to be made in four installments, on June 15, September 15, December 15, 1908, and March 15, 1909, respectively. Notice of this call was sent by mail to the stockholders on April 23, 1908. Palmer, Ferren and Pryer, three of the subscribers, failed to respond to. the call.- On July 8, 1908,.three of the members of the board of directors concurred in a resolution directing the counsel of the company to take steps to forfeit the stock of delinquent subscribers and stockholders, and directing the secretary of the company to “sign and serve upon, or mail to, each such stockholder such notice as should be prepared for him by Counsel for the Company.” On July fourteenth a notice was sent to each stockholder referring to the action of the board on April fifteenth, and to the mailing of the notice of call for payment of subscriptions on April twenty-third. This notice also contained a recital that the parties to whom the notice had been sent had made default in the payment due June fifteenth, and notified them that unless such installment was paid at the office of the company “within sixty days from the service of this notice,” the stock and all previous payments thereon would be forfeited. This notice was subscribed “By Order of the Board of Directors, L. D. Maltbie, Secretary.” It does not appear that Palmer, Yerren or Pryer .paid any attention to this notice; On September 14, 1908, at a meeting1 of the board of directors, a resolution was adopted which recited the fact of the calls, that' sundry stockholders had failed to pay the first installment due June 15, 1908; that under direction of the hoard statutory notice had been sent to each delinquent that, unless said installment was paid on or before sixty days from date, their stock would he forfeited, and that due proof of proper service of such notice had been made upon Harry Yerren owning 6,900 shares; M. J. Kraus, 1,100 shares;. Jacob Leitner, 6,375 shares; Owen T. Palmer, 25,000 shares, and Charles Pryer, 2,000 shares. The resolution thereupon provided that the shares of stock standing in the names of the foregoing persons, should be and the same were thereby forfeited to the company. Notice .of the passage of this resolution was served upon Yerren, Palmer and Pryer. It does not appear that either of these persons paid any attention to it. In 1910 efforts seem to have been made by the stockholders who had responded to the calls to put the company on its feet, and at the election for directors in October of that year there was a fierce struggle for the control of the board. At this election 17,580 votes were cast for the individual defendants other than Ralph P. Buell as directors, and also for one G-eorge S. Graham, Graham subsequently resigned, and defendant Buell was elected in his stead. Yive hundred and eighty-four undisputed votes were cast for petitioners and three other persons as directors, and an unsuccessful attempt was made to vote upon the 25,000 shares of stock which had stood in the name of Palmer, the 6,900 shares which had stood in the name of Yerren, and the 2,000 shares which had stood in the name of Pryer. These votes were rejected upon the ground that the stock had been forfeited two years before. • ,

The first and most important question is,' was this stock legally forfeited so that the' holders thereof lost the right to vote at the election % “ Subscriptions to the capital stock of a corporation shall be paid at such times and in such installments as the board of directors may by resolution require. If default shall be made in the payment of any installment as required by such resolution, the board may declare the stock and all previous payments thereon forfeited for the use of the corporation,. after the expiration of sixty days from the service on the defaulting stockholder, personally, or by mad directed to him at his last-known post-office address, of a written notice requiring him to make payment within sixty days from the service of the notice at a place specified therein, and stating that, in case of f ailure to do so, his stock and all previous payments thereon will be forfeited for the use of the corporation.” (Stock Corp. Law [Consol. Laws, chap. 59; Laws of 1909, chap. 61], § 54; revising Stock Corp. Law [Gen. Laws, chap. 36; Laws of 1892, chap. 688], § 43.) Forfeitures are strictissimi juris, and parties who seek to enforce, them must exactly pursue all that is necessary to enable them to exercise this strong power. (Clark v. Hart, 6 H. L. Cas. 633; Morris v. Metalline Land Co., 164 Penn. St. 326.) 'The statute in express terms declares that the actual forfeiture of the stock must be by action of the board of directors. It also declares with equal precision that as a condition precedent thereto a notice of intended forfeiture must be given and sixty days must elapse after the service of such notice before final action may be taken. While the statute does not specifically state that the board must determine whether such notice shall be given and when, we think that this is the clear intent of the act for the reason that forfeiture is a corporate act involving the exercise of judgment and discretion. It cannot be considered a purely ministerial act in the ordinary conduct of the business of the corporation which the secretary can perform. (Karsch v. Pottier & Stymus Mfg., etc., Co., 82 App. Div. 230; Portland Railroad Co. v. Graham, 52 Mass. 1.) None of the cases cited by defendant appellants seems to us to conflict with this view. The North Carolina statute, construed in Elizabeth City Cotton Mills v. Dunstan (121 N. C. 12), authorizes corporations to provide by their by-laws “ the mode of selling shares for non-payment of assessments. ” The by-law of this corporation contained no provision requiring a warning notice to be given if the call notice is not obeyed. London & Brighton Railway Co. v. Fairclough (40 Eng. C. L. 800) and American Pastoral Co. v. Gurney (61 Fed. Rep. 41) were each actions on calls and not proceedings for forfeiture. In North Hallenbeagle Mining Co. (Knight’s Case) (L. R. 2 Ch. App. 321) a call was made. Knight, a subscriber to tbe stock, failed to pay. A warning letter was sent to him in due form, and subsequently an entry was made in the books by the secretary, declaring a forfeiture. The company became financially embarrassed and thereafter the liquidating officer, (corresponding to our receiver) sued Knight on his subscription. All that was really decided in that case was that, in the absence of proof one way or the other, the entry in the books by the secretary that the stock had been forfeited was- evidence against the corporation of action by the directors declaring a forfeiture.

In . the case at bar it is conceded that there-^was no valid action of the board of directors of the town site ' company requiring the giving of the warning notice, for the reason that the three persons present at the meeting on July 8, 1908, did not constitute a quorum' of the board. It so happens that these three persons were also members of the executive committee of the board and were a majority thereof. Defendants contend that the action taken may be deemed the action of the executive committee, and in effect the action of the board. It is not necessary to decide whether the action of an executive committee of a board of directors of a corporation in relation to such a matter is equivalent to the action of the board itself, for the reason that it is apparent that the three persons named were not convened or acting as such executive committee on the said 8th day of July, 1908. The first evidence as to the character of the meeting appears in the minutes thereof. These are entitled “ Minutes of a Special Meeting of the Board of Directors of the New York and Westchester Town Sita Company.” Second, the secretary in subscribing the notice of intended forfeiture expressly states that it was sent by authority of the board. Third, at the meeting on September 14, 1908, which concededly was a meeting of the board of directors, the minutes show, first, that the minutes of the special meeting of the board of directors held July 8, 1908, were approved, and, second, the adoption of a resolution of forfeiture which, among other things, contains a recital that “ under cliréction from the Board statutory notice was sent to each of said delinquent subscribers.” Fourth, at some time between..July 8, 1908, and October 11, 1910, the minutes of the meeting of the board of directors on July, eighth were fraudulently altered so as to make it appear that á fourth director, a Mr. Patton, was present, and if he had been, there would have been a quorum of the board in session and its action might have been legal. When it was subsequently proved that Patton was not present and that the minutes had been fraudulently altered in stating such, to be the case, the contention previously made that the meeting on July eighth was a lawful meeting of the board of directors, was abandoned, and defendants for the first time asserted that the meeting was not a meeting of the board at all, but a meeting of the executive committee.

So far as the corporation is concerned, we think that it would be estopped from claiming that the meeting of July eighth was a meeting of the executive committee'. The notice of intended forfeiture contained a recital to the contrary. The minutes at that time pretended to show that the meeting was a meeting of the board of. directors. Non constat but that the defaulting stockholders knew that no meeting of the board had been held upon the day specified and believing the law to be, as we have held that it is, that action of the board was necessary to direct the sending of the warning notice, paid no attention to such notice because of their knowledge of its invalidity. So far, then, as the proceedings to forfeit, the stock are concerned, we think that the court properly held that such-proceedings were invalid; that the holders of such stock were entitled to vote at the election held in October, 1910, and properly set such election aside. It was within the discretion of the court in connection therewith to make such order or give such relief as right and.justice might require. (Gen. Corp. Law [Consol. Laws, chap. 23; Laws of. 1909, chap. 28], § 32.) Under all the circumstances we think that the court acted wisely in ordering a new election, rather than in determining that the candidates of the petitioners were properly elected. Inasmuch as the directors who received the greatest number of votes which were cast, and who also received the certificate of election, and the officers elected by them, are for the time being de facto officers of the corporation,, we think, also, that the discretion of the court was wisely exercised as to the extent to which, it would restrain their powers in issuing new stock or bonds, and in providing that all persons who are stockholders on the day when the election is held shall be permitted to vote thereat.

The order appealed from should be affirmed, without costs to either party as against the. other. '

Jerks, P. J., Hirschberg, Thomas and Carr, JJ., concurred.

Order affirmed, without costs to either party as against the other.