In re Subpoena Duces Tecum Served Upon Attorney Potts

796 N.E.2d 915, 100 Ohio St. 3d 97
Ohio Supreme Court·Decided October 15, 2003·No. No. 2002-0953·Published·Cited by 20 cases

Opinions

Moyer, C.J.

(¶ 1} Appellant, attorney John F. Potts, appeals from the judgment of the Lucas County Court of Appeals, which affirmed the trial court’s order for an in-camera review of subpoenaed documents. For the following reasons, we (1) reverse the judgment of the court of appeals in part and hold that a trial court, in responding to a motion to quash a subpoena duces tecum seeking the production of documents before trial, must first conduct an evidentiary hearing, which may be held in camera, in order that the proponent of the subpoena can demonstrate why the subpoena is not unreasonable or oppressive, and (2) affirm that part of the judgment of the court of appeals regarding the requirement that a trial court make an in-camera inspection of subpoenaed documents before ruling on any issues of privilege.

[99] I. Facts

{¶ 2} In 1999, attorney John F. Potts was retained to represent Donald Lentz in a civil forfeiture action filed by the state. Soon thereafter, a grand jury indicted Lentz on six counts of money laundering, and the state amended its civil forfeiture action to a criminal forfeiture action. The two cases were consolidated.

{¶ 3} The state served notice on Lentz that it intended to use an “expenditure analysis” to prove its contention that Lentz had received substantial income from illegal sources. In order to acquire the information necessary to compile the expenditures, the state served a subpoena duces tecum on Potts.

{¶4} This first subpoena commanded Potts to appear in the prosecuting attorney’s office and to bring with him certain described documents relating to legal fees paid to Potts by Lentz for the period January 1, 1999, to December 1, 1999. Potts filed a motion to quash, and the subpoena was withdrawn. A second subpoena was issued commanding Potts to appear at the trial as a witness for the prosecution and to bring with him the same documents described in the first subpoena. When the trial was rescheduled, the state amended the subpoena, expanding the described documents to include those relating to the forfeiture action and the money laundering case (now consolidated) and extending the period covered from January 1, 1999, to August 28, 2000, the date on which trial was then scheduled to begin.

{¶ 5} In his motions to quash, filed on his own and on his client’s behalf, Potts argued that (1) the state failed to establish either the relevance of the documents or their unavailability, (2) the state had not demonstrated the necessity of an in-camera review, and (3) the documents were privileged.

{¶ 6} Applying Crim.R. 17(C), the trial court ordered attorney Potts to submit for an in-camera review only those requested documents that related to fee agreements, amounts, dates paid, and forms of payment. When Potts appeared on the date set but without the documents, the court found him guilty of criminal contempt, fined him $250, and ordered him to serve ten days in the county jail. The sentence was stayed pending appeal.

{¶ 7} Upon Potts’s appeal, the court of appeals affirmed the judgment ordering an in-camera inspection but reversed the judgment of criminal contempt on the basis that the trial court’s rejection of Potts’s privilege arguments was premature. The cause was remanded to the trial court to proceed with an in-camera review.

{¶ 8} The cause is now before this court upon the allowance of a discretionary appeal.

{¶ 9} There are two issues presented for our review: (1) what test should be used by trial courts in an evidentiary hearing to determine whether a subpoena [100] duces tecum should be quashed as unreasonable or oppressive pursuant to Crim.R. 17(C), and (2) whether a trial court should rule on privilege claims before it conducts an in-camera inspection of the subpoenaed information.

II. Motion to Quash the Subpoena Duces Tecum

{¶ 10} In urging us to reverse the judgment of the court of appeals, Potts argues that we should adopt the United States Supreme Court’s test for determining when a motion to quash should be granted.

{¶ 11} Fed.R.Crim.P. 17(c) governs the issuance of subpoenas duces tecum in federal criminal proceedings. Subsection 17(c)(2) states that, on motion, “the court may quash or modify the subpoena if compliance would be unreasonable or oppressive.” Ohio Crim.R. 17(C) is substantively indistinguishable from Fed. R.Crim.P. 17(c).

{¶ 12} The Supreme Court has stated that “Rule 17(c) was not intended to provide an additional means of discovery” and that “[i]ts chief innovation was to expedite the trial by providing a time and place before trial for the inspection of the subpoenaed materials.” Bowman Dairy Co. v. United States (1951), 341 U.S. 214, 220, 71 S.Ct. 675, 95 L.Ed. 879. In United States v. Nixon (1974), 418 U.S. 683, 699-700, 94 S.Ct. 3090, 41 L.Ed.2d 1039, the Supreme Court adopted a four-step test to determine, during an evidentiary hearing, whether a subpoena duces tecum is unreasonable or oppressive. The court stated that “in order to require production prior to trial, the moving party must show: (1) that the documents are evidentiary and relevant; (2) that they are not otherwise procurable reasonably in advance of trial by exercise of due diligence; (3) that the party cannot properly prepare for trial without such production and inspection in advance of trial and that the failure to obtain such inspection may tend unreasonably to delay the trial; and (4) that the application is made in good faith and is not intended as a general ‘fishing expedition.’ ” (Footnote omitted.)

{¶ 13} The test has been applied by Ohio courts when deciding whether a subpoena duces tecum is unreasonable or oppressive. See State v. Geis (1981), 2 Ohio App.3d 258, 2 OBR 286, 441 N.E.2d 803. However, we have not adopted a test to determine whether a subpoena duces tecum issued in accordance with Crim.R. 17(C) should be suppressed. We hereby adopt the four-step test announced in Nixon.

{¶ 14} Pursuant to Nixon, the trial court is required to conduct an evidentiary hearing, at which the party filing the subpoena duces tecum must convince the court that the information sought in the subpoena meets the Nixon test. The court’s determination of whether a subpoena is unreasonable or oppressive is separate from its decision to conduct an in-camera inspection of documents that the trial court ultimately orders to be filed.

[101] {¶ 15} We agree with the conclusion of the court of appeals that the trial court applied the Nixon test when it decided Potts’s motion to quash. However, the record is clear that although the Nixon test was conducted by the trial court, it did not occur during a separate evidentiary hearing.

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In re Subpoena Duces Tecum Served Upon Attorney Potts, 796 N.E.2d 915, 100 Ohio St. 3d 97 (Ohio 2003).

796 N.E.2d 915 (In re Subpoena Duces Tecum Served Upon Attorney Potts) — published by Counsel Stack Legal Research, free access to 12M+ legal documents.

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