In Re Appeal of M.R.

2025 VT 6
Supreme Court of Vermont·Decided February 14, 2025·No. 24-AP-128·Published·Cited by 3 cases

Opinion

NOTICE: This opinion is subject to motions for reargument under V.R.A.P. 40 as well as formal revision before publication in the Vermont Reports. Readers are requested to notify the Reporter of Decisions by email at: Reporter@vtcourts.gov or by mail at: Vermont Supreme Court, 109 State Street, Montpelier, Vermont 05609-0801, of any errors in order that corrections may be made before this opinion goes to press.

2025 VT 6

No. 24-AP-128

In re Appeal of M.R. Supreme Court

On Appeal from

Human Services Board

October Term, 2024

Michael J. Donohue, Chair

Matthew Valerio, Defender General, and Kerrie Johnson, Appellate Defender, Montpelier, for Appellant.

Charity R. Clark, Attorney General, and Ryan P. Kane, Deputy Solicitor General, Montpelier, for Appellee Department for Children and Families.

PRESENT: Reiber, C.J., Eaton, Carroll, Cohen and Waples, JJ.

¶ 1. EATON, J. Petitioner, M.R., was a minor when the Department of Children and Families (DCF) substantiated him for sexual abuse of a child. DCF sent the notice of the substantiation decision to M.R.’s father, but not directly to M.R. Father requested, but did not participate in, an administrative review which upheld the substantiation. Thereafter, M.R. did not seek a second review of his substantiation from the Human Services Board until after the appeal period expired. The Board dismissed M.R.’s appeal as untimely. On appeal to this Court, M.R. contends that the Board should hear his substantiation appeal because he was entitled to personal notice under the applicable statute, he was deprived of due process by lack of direct notice, and there was good cause for his delay in filing the appeal. We affirm.

I. Legal Framework

¶ 2. Some background on the applicable statutes is helpful to understanding the issues on appeal. Upon receiving a report of abuse or neglect, DCF must promptly assess the report and, “[i]f the report is accepted as a valid allegation of abuse or neglect,” DCF must conduct either an assessment or investigation. 33 V.S.A. § 4915(a)-(b) (2021). If DCF determines through investigation that a report “is based upon accurate and reliable information that would lead a reasonable person to believe that [a] child has been abused or neglected,” the report is considered “[s]ubstantiated.” Id. § 4912(16).1 DCF maintains a “Child Protection Registry that . . . contain[s] a record of all investigations that have resulted in a substantiated report.” Id. § 4916(a)(1). DCF may disclose a particular Registry record in certain specific situations, including to an employer that provides care for children and vulnerable adults. See id. § 4919(a)(3).

¶ 3. Notice of a substantiated report is governed by two separate sections of Title 33.

Section 4916a(a) states that, following a substantiation, DCF must “notify the person alleged to have abused or neglected a child” of the “nature of the substantiation decision.” However, § 4916e specifies that when the “person alleged to have abused or neglected a child is a minor, any notice required pursuant to this subchapter shall be sent . . . to the minor’s parents or guardian,” or if the child is in DCF custody, “to the social worker assigned to the child . . . and the child’s counsel of record.” Id. § 4916e(1)-(2).

¶ 4. The statutory framework provides two levels of review from a substantiation determination. Following the initial determination, DCF must send notice of “the right to request a review of the substantiation determination by an administrative reviewer.” Id. § 4916a(a)(4). A review of that determination may be sought “by notifying the Department within 14 days of the

1 At the time of M.R.’s acts, substantiation was based on a reasonable-person standard.

The statute was amended in 2024 to require proof by a preponderance of the evidence. 2023, No. 154 (Adj. Sess.), § 3. All citations in this opinion describe the process as it existed at the time of M.R.’s appeal in 2021.

date the Department mailed notice of the right to review.” Id. § 4916a(c)(1). If a review is requested, DCF holds an administrative-review conference that affords an opportunity to present evidence or other information supporting the substantiated individual’s position. Id. § 4916a(e).

¶ 5. If the reviewer upholds the substantiation determination, the reviewer provides notice of that decision and the right to appeal to the Human Services Board. Id. § 4916a(i). To initiate this appeal, an application for a fair hearing must be made in writing to the Board “[w]ithin 30 days after the date” when the administrative reviewer sent notice. Id. § 4916b(a). The Board is required to hold a fair hearing when it receives notice of the appeal. Id. However, “[i]f no review by the Board is requested, the Department’s decision in the case shall be final” but “[t]he Board may grant a waiver and permit such a review upon good cause shown.” Id. § 4916b(d).

II. Facts

¶ 6. On November 4, 2021, DCF received a report that M.R., a minor, had sexually abused another minor. After an investigation into the incident, DCF substantiated the report against M.R. on February 8, 2022. That same day, because M.R. was under parental custody, DCF sent a “Notice of Substantiation” to M.R.’s father pursuant to 33 V.S.A. § 4916e(1) (2021). M.R.’s father responded on M.R.’s behalf by requesting an administrative review of the substantiation. However, M.R.’s father did not appear or otherwise participate in the administrative review hearing held on June 10, 2022.2 Subsequently, DCF upheld the substantiation decision. On June 16, 2022, DCF sent a letter to M.R.’s father summarizing its actions to that point and informing M.R.’s father that “[i]f you or M.R. disagree with this decision, and you wish to appeal further on behalf of M.R., you should advise the Human Services Board, by writing to it within thirty (30)

2 The findings of fact below state that M.R.’s father did not attend the conference.

However, M.R. points out that the agency record indicates that M.R.’s father “appeared confused by the process and believed that he had attended the [review].” Whether M.R.’s father attended the review or not does not alter the outcome of this case.

days of when this letter was date stamped by the Post Office.” M.R.’s father took no further action to challenge the substantiation.

¶ 7. M.R. was represented by counsel in a related delinquency proceeding pertaining to the same underlying conduct. In July 2022, M.R.’s counsel changed, and M.R.’s new counsel questioned M.R. about whether there was a substantiation proceeding ongoing. On October 5, 2022, M.R.’s new attorney contacted DCF and was informed of its decision to uphold the substantiation. The attorney immediately emailed an appeal request to the Board. M.R. alleges that, until his new attorney received this information on October 5, M.R. was unaware of the February 8 substantiation, his father’s request for review, and the July determination upholding the substantiation.

¶ 8. On December 2, 2022, DCF moved to dismiss M.R.’s appeal to the Board. M.R.

opposed that motion. On February 28, 2024, the hearing officers issued a recommendation to dismiss the request for a hearing in front of the Board as untimely because M.R. had not requested the hearing within the thirty-day window outlined in 33 V.S.A. § 4916b(a) (2021). The Board adopted the hearing officers’ recommendation and dismissed the appeal as untimely in a written decision on April 5, 2024. M.R. appealed that decision to this Court.

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