[Cite as Hoover v. Elyria, 2014-Ohio-2227.]
STATE OF OHIO ) IN THE COURT OF APPEALS )ss: NINTH JUDICIAL DISTRICT COUNTY OF LORAIN )
JAMES P. HOOVER C.A. No. 13CA010364
Appellee
v. APPEAL FROM JUDGMENT ENTERED IN THE CITY OF ELYRIA COURT OF COMMON PLEAS COUNTY OF LORAIN, OHIO Appellant CASE No. 12CV177665
DECISION AND JOURNAL ENTRY
Dated: May 27, 2014
BELFANCE, Presiding Judge.
{¶1} The City of Elyria (“the City”) appeals the decision of the Lorain County Court of
Common Pleas. For the reasons set forth below, we vacate the order remanding the matter to the
Elyria Civil Service Commission for further proceedings and reverse the denial of the City’s
motion to dismiss.
I.
{¶2} During the course of his employment for the City, James Hoover cut an electrical
wire in order to facilitate the removal of a piece of equipment. According to the City, Mr.
Hoover failed to follow the proper safety procedures when he cut the wire. Following a meeting
with Mr. Hoover, Mary Siwierka, the Safety Service Director, decided to terminate Mr. Hoover’s
employment with the City. Mr. Hoover appealed Director Siwierka’s decision to the Elyria Civil
Service Commission, which affirmed the decision to terminate him on August 8, 2012. 2
{¶3} On August 29, 2012, Mr. Hoover filed a notice of appeal “from the Elyria Civil
Service Commission” in the Lorain County Court of Common Pleas, indicating on the notice that
the City’s law director had been “served” with the notice via e-mail that day. Attached to his
notice of appeal was a written decision issued on August 8, 2012. The clerk sent a copy of the
notice of appeal to “Elyria, Ohio (City of)” on September 6, 2012, and a notation was made on
the docket that the mail had been delivered on September 7, 2012.
{¶4} The City filed a motion to dismiss for lack of jurisdiction, which the common
pleas court denied. The court subsequently determined that the record did not contain enough
information to determine whether the City followed the disciplinary procedures in the collective
bargaining agreement and, thus, remanded the matter to the Civil Service Commission for further
consideration.
{¶5} The City has appealed, raising two assignments of error for our review.
II.
ASSIGNMENT OF ERROR I
THE TRIAL COURT ERRED AS A MATTER OF LAW WHEN IT FAILED TO DISMISS JAMES HOOVER’S APPEAL FOR LACK OF SUBJECT- MATTER JURISDICTION.
{¶6} In its first assignment of error, the City argues that the trial court should have
granted its motion to dismiss Mr. Hoover’s appeal because Mr. Hoover had not perfected it
pursuant to R.C. 2505.04 and R.C. 2505.07 and, therefore, the trial court lacked jurisdiction over
the appeal. We agree.
{¶7} “[W]hen the right to appeal is conferred by statute, an appeal can be perfected
only in the manner prescribed by the applicable statute.” Welsh Dev. Co. Inc. v. Warren Cty
Regional Planning Comm., 128 Ohio St.3d 471, 2011-Ohio-1604, ¶ 14. “After the entry of a 3
final order of an administrative officer, agency, board, department, tribunal, commission, or
other instrumentality, the period of time within which the appeal shall be perfected, unless
otherwise provided by law, is thirty days.” R.C. 2505.07. “An appeal is perfected when a
written notice of appeal is filed, * * * in the case of an administrative-related appeal, with the
administrative officer, agency, board, department, tribunal, commission, or other instrumentality
involved.” R.C. 2505.04. “Although the person attempting to appeal does not have to use a
particular method to deliver his notice of appeal to the administrative body, ‘[f]iling does not
occur until there is actual receipt by the agency within the time prescribed by R.C. 2505.07.’”
Harris v. Akron, 9th Dist. Summit No. 25689, 2011-Ohio-6735, ¶ 5, quoting Welsh Dev. Co. Inc.
at ¶ 18, 39.
{¶8} In this case, the record does not contain evidence of the Civil Service
Commission’s actual receipt of the notice of appeal within the time prescribed by R.C. 2505.07.
As noted above, Mr. Hoover attempted to appeal the August 8, 2012 decision of the Civil
Service Commission. Mr. Hoover filed his notice of appeal in the trial court on August 29, 2012.
The clerk of courts then sent a copy of the notice of appeal via certified mail to “Elyria, Ohio
(City of)” on September 6, 2012, and the docket indicates that it was received by the City on
September 7, 2012.
{¶9} However, there is no indication in the record that Mr. Hoover’s notice of appeal
was actually received by the Elyria Civil Service Commission within 30 days of it rendering its
decision. See Harris at ¶ 5. In support of its motion to dismiss, the City submitted the affidavit
of Deborah Spangenberg, who averred that she is the Secretary for the Elyria Civil Service
Commission, that she is responsible for maintaining correspondence for the Commission, and
that her duties include issuing the Commission’s decisions via the postal service. Ms. 4
Spangenberg averred that the Elyria Civil Service Commission issued a written decision
affirming Mr. Hoover’s termination on August 8, 2012, and that she mailed this decision on
August 9, 2012. Ms. Spangenberg averred that she was the custodian of the Commission’s
records and that her review of the Commission’s records concerning Mr. Hoover’s termination
indicated “no receipt of any Notice of Appeal or other documents from James P. Hoover or his
legal counsel after August 8, 2012.” Thus, Ms. Spangenberg’s affidavit supports the evidence in
the record that Mr. Hoover did not perfect his appeal in compliance with R.C. 2505.04. In
addition, Mr. Hoover’s counsel submitted an affidavit in which he averred that he asked the
Clerk of Courts to mail the notice of appeal to the City of Elyria. He did not ask the clerk to
serve the notice of appeal upon the Civil Service Commission. Moreover, he has not provided
legal authority that the clerk’s mailing and ultimate receipt by the City of the notice of appeal
satisfied the requirement that the Civil Service Commission actually receive the notice of appeal.
See App.R. 16(A)(7).
{¶10} Mr. Hoover argues that he did comply with R.C. 2505.04 because he gave notice
to Director Siwierka that he planned to appeal the Civil Service Commission’s decision.
However, he does not point to any part of the record to support this contention, and it is not
apparent from our own review of the record that Director Siwierka ever was served with a notice
of appeal. See App.R. 16(A)(7) (A brief shall contain citations to the “parts of the record on
which appellant relies.”). Mr. Hoover’s argument appears to essentially be that, if Director
Siwierka received the notice of appeal, she should have passed it along to the Civil Service
Commission. However, there is no evidence that Director Siwierka regularly received mail on
behalf of the Civil Service Commission. Compare with Smola v. Legeza, 11th Dist. Ashtabula
No. 2004-A-0038, 2005-Ohio-7059, ¶ 16-18 (Delivery to the offices where the administrative 5
agency receives all of its mail satisfies R.C. 2505.04.). Furthermore, even assuming Director
Siwierka should have filed the notice of appeal for Mr. Hoover in the interest of fairness,1 there
is nothing in the record to suggest that she did any act to accomplish the filing of the notice of
appeal with the Civil Service Commission.
Free access — add to your briefcase to read the full text and ask questions with AI
[Cite as Hoover v. Elyria, 2014-Ohio-2227.]
STATE OF OHIO ) IN THE COURT OF APPEALS )ss: NINTH JUDICIAL DISTRICT COUNTY OF LORAIN )
JAMES P. HOOVER C.A. No. 13CA010364
Appellee
v. APPEAL FROM JUDGMENT ENTERED IN THE CITY OF ELYRIA COURT OF COMMON PLEAS COUNTY OF LORAIN, OHIO Appellant CASE No. 12CV177665
DECISION AND JOURNAL ENTRY
Dated: May 27, 2014
BELFANCE, Presiding Judge.
{¶1} The City of Elyria (“the City”) appeals the decision of the Lorain County Court of
Common Pleas. For the reasons set forth below, we vacate the order remanding the matter to the
Elyria Civil Service Commission for further proceedings and reverse the denial of the City’s
motion to dismiss.
I.
{¶2} During the course of his employment for the City, James Hoover cut an electrical
wire in order to facilitate the removal of a piece of equipment. According to the City, Mr.
Hoover failed to follow the proper safety procedures when he cut the wire. Following a meeting
with Mr. Hoover, Mary Siwierka, the Safety Service Director, decided to terminate Mr. Hoover’s
employment with the City. Mr. Hoover appealed Director Siwierka’s decision to the Elyria Civil
Service Commission, which affirmed the decision to terminate him on August 8, 2012. 2
{¶3} On August 29, 2012, Mr. Hoover filed a notice of appeal “from the Elyria Civil
Service Commission” in the Lorain County Court of Common Pleas, indicating on the notice that
the City’s law director had been “served” with the notice via e-mail that day. Attached to his
notice of appeal was a written decision issued on August 8, 2012. The clerk sent a copy of the
notice of appeal to “Elyria, Ohio (City of)” on September 6, 2012, and a notation was made on
the docket that the mail had been delivered on September 7, 2012.
{¶4} The City filed a motion to dismiss for lack of jurisdiction, which the common
pleas court denied. The court subsequently determined that the record did not contain enough
information to determine whether the City followed the disciplinary procedures in the collective
bargaining agreement and, thus, remanded the matter to the Civil Service Commission for further
consideration.
{¶5} The City has appealed, raising two assignments of error for our review.
II.
ASSIGNMENT OF ERROR I
THE TRIAL COURT ERRED AS A MATTER OF LAW WHEN IT FAILED TO DISMISS JAMES HOOVER’S APPEAL FOR LACK OF SUBJECT- MATTER JURISDICTION.
{¶6} In its first assignment of error, the City argues that the trial court should have
granted its motion to dismiss Mr. Hoover’s appeal because Mr. Hoover had not perfected it
pursuant to R.C. 2505.04 and R.C. 2505.07 and, therefore, the trial court lacked jurisdiction over
the appeal. We agree.
{¶7} “[W]hen the right to appeal is conferred by statute, an appeal can be perfected
only in the manner prescribed by the applicable statute.” Welsh Dev. Co. Inc. v. Warren Cty
Regional Planning Comm., 128 Ohio St.3d 471, 2011-Ohio-1604, ¶ 14. “After the entry of a 3
final order of an administrative officer, agency, board, department, tribunal, commission, or
other instrumentality, the period of time within which the appeal shall be perfected, unless
otherwise provided by law, is thirty days.” R.C. 2505.07. “An appeal is perfected when a
written notice of appeal is filed, * * * in the case of an administrative-related appeal, with the
administrative officer, agency, board, department, tribunal, commission, or other instrumentality
involved.” R.C. 2505.04. “Although the person attempting to appeal does not have to use a
particular method to deliver his notice of appeal to the administrative body, ‘[f]iling does not
occur until there is actual receipt by the agency within the time prescribed by R.C. 2505.07.’”
Harris v. Akron, 9th Dist. Summit No. 25689, 2011-Ohio-6735, ¶ 5, quoting Welsh Dev. Co. Inc.
at ¶ 18, 39.
{¶8} In this case, the record does not contain evidence of the Civil Service
Commission’s actual receipt of the notice of appeal within the time prescribed by R.C. 2505.07.
As noted above, Mr. Hoover attempted to appeal the August 8, 2012 decision of the Civil
Service Commission. Mr. Hoover filed his notice of appeal in the trial court on August 29, 2012.
The clerk of courts then sent a copy of the notice of appeal via certified mail to “Elyria, Ohio
(City of)” on September 6, 2012, and the docket indicates that it was received by the City on
September 7, 2012.
{¶9} However, there is no indication in the record that Mr. Hoover’s notice of appeal
was actually received by the Elyria Civil Service Commission within 30 days of it rendering its
decision. See Harris at ¶ 5. In support of its motion to dismiss, the City submitted the affidavit
of Deborah Spangenberg, who averred that she is the Secretary for the Elyria Civil Service
Commission, that she is responsible for maintaining correspondence for the Commission, and
that her duties include issuing the Commission’s decisions via the postal service. Ms. 4
Spangenberg averred that the Elyria Civil Service Commission issued a written decision
affirming Mr. Hoover’s termination on August 8, 2012, and that she mailed this decision on
August 9, 2012. Ms. Spangenberg averred that she was the custodian of the Commission’s
records and that her review of the Commission’s records concerning Mr. Hoover’s termination
indicated “no receipt of any Notice of Appeal or other documents from James P. Hoover or his
legal counsel after August 8, 2012.” Thus, Ms. Spangenberg’s affidavit supports the evidence in
the record that Mr. Hoover did not perfect his appeal in compliance with R.C. 2505.04. In
addition, Mr. Hoover’s counsel submitted an affidavit in which he averred that he asked the
Clerk of Courts to mail the notice of appeal to the City of Elyria. He did not ask the clerk to
serve the notice of appeal upon the Civil Service Commission. Moreover, he has not provided
legal authority that the clerk’s mailing and ultimate receipt by the City of the notice of appeal
satisfied the requirement that the Civil Service Commission actually receive the notice of appeal.
See App.R. 16(A)(7).
{¶10} Mr. Hoover argues that he did comply with R.C. 2505.04 because he gave notice
to Director Siwierka that he planned to appeal the Civil Service Commission’s decision.
However, he does not point to any part of the record to support this contention, and it is not
apparent from our own review of the record that Director Siwierka ever was served with a notice
of appeal. See App.R. 16(A)(7) (A brief shall contain citations to the “parts of the record on
which appellant relies.”). Mr. Hoover’s argument appears to essentially be that, if Director
Siwierka received the notice of appeal, she should have passed it along to the Civil Service
Commission. However, there is no evidence that Director Siwierka regularly received mail on
behalf of the Civil Service Commission. Compare with Smola v. Legeza, 11th Dist. Ashtabula
No. 2004-A-0038, 2005-Ohio-7059, ¶ 16-18 (Delivery to the offices where the administrative 5
agency receives all of its mail satisfies R.C. 2505.04.). Furthermore, even assuming Director
Siwierka should have filed the notice of appeal for Mr. Hoover in the interest of fairness,1 there
is nothing in the record to suggest that she did any act to accomplish the filing of the notice of
appeal with the Civil Service Commission. See Harris, 2011-Ohio-6735, at ¶ 5, quoting Welsh
Dev. Co. Inc., 128 Ohio St.3d 471, 2011-Ohio-1604, at ¶ 18. Thus, we cannot conclude that,
assuming Director Siwierka received a notice of appeal, her receipt of the notice of appeal
satisfied the requirement contained in R.C. 2505.04.2 See id. See also Welsh Dev. Co. Inc. at ¶
14.
{¶11} Accordingly, we conclude that the trial court erred when it denied the City’s
motion to dismiss. Based upon the record on appeal, Mr. Hoover’s notice of appeal was never
filed with the Elyria Civil Service Commission. Thus, the common pleas court was without
jurisdiction to hear the appeal.
{¶12} The City’s first assignment of error is sustained.
ASSIGNMENT OF ERROR II
THE TRIAL COURT ERRED IN ITS “HYBRID” APPLICATION OF THE STANDARDS OF REVIEW SET FORTH UNDER R.C. 119.12 AND R.C. 2506.04, CONSTITUTING AN ABUSE OF DISCRETION.
{¶13} Due to our resolution of the City’s first assignment of error, this assignment of
error is moot, and, therefore, we decline to address it. See App.R. 12(A)(1)(c).
1 However, if the a notice of appeal was delivered to Director Siwierka or some other employee of the Elyria government despite being addressed to the correct administrative agency, the failure to file the notice with the agency may well not act as a bar to a common pleas court taking jurisdiction over the appeal. 2 Assuming that Mr. Hoover emailed the notice of appeal to the Elyria law director, Mr. Hoover has not cited any authority to suggest that this would satisfy R.C. 2505.04, see App.R. 16(A)(7), and, in any case, we cannot conclude that such would satisfy R.C. 2505.04 under the circumstances of this case. See, e.g., Lorenzo Properties, II, Inc. v. Akron, 9th Dist. Summit No. 25807, 2011-Ohio-5369, ¶ 10-13. 6
III.
{¶14} The City’s first assignment of error is sustained, and its second assignment of
error is moot. The common pleas court’s denial of the City’s motion to dismiss is reversed, and
its order remanding the matter to the Civil Service Commission for further proceedings is
vacated as void.
Judgment vacated in part, and reversed in part.
There were reasonable grounds for this appeal.
We order that a special mandate issue out of this Court, directing the Court of Common
Pleas, County of Lorain, State of Ohio, to carry this judgment into execution. A certified copy of
this journal entry shall constitute the mandate, pursuant to App.R. 27.
Immediately upon the filing hereof, this document shall constitute the journal entry of
judgment, and it shall be file stamped by the Clerk of the Court of Appeals at which time the
period for review shall begin to run. App.R. 22(C). The Clerk of the Court of Appeals is
instructed to mail a notice of entry of this judgment to the parties and to make a notation of the
mailing in the docket, pursuant to App.R. 30.
Costs taxed equally to both parties.
EVE V. BELFANCE FOR THE COURT
WHITMORE, J. CONCURS. 7
CARR, J. CONCURRING IN JUDGMENT ONLY.
{¶15} Although I sympathize with Hoover regarding notice to the City, the law is clear
that the notice of appeal must be filed with the administrative agency within the time period
required to appeal. Despite Hoover’s arguments that Welsh Dev. Co., Inc. v. Warren Cty.
Regional Planning Comm., 128 Ohio St.3d 471, 2011-Ohio-1604, changed this standard, the
Ohio Supreme Court in Welsh merely held that service on the administrative agency can be
accomplished through the Clerk of Courts. Id. at syllabus. It did not change the requirement of
service being made on the actual administrative agency.
APPEARANCES:
SCOTT F. SERAZIN, Law Director, and AMANDA R. DEERY, Assistant Law Director, for Appellant.
MICHAEL P. HARVEY, Attorney at Law, for Appellee.