Holtkamp Trucking Co. v. David J. Fletcher, M.D., L.L.C.

932 N.E.2d 34, 402 Ill. App. 3d 1109, 342 Ill. Dec. 143, 2010 Ill. App. LEXIS 685
CourtAppellate Court of Illinois
DecidedJune 24, 2010
Docket4-09-0587
StatusPublished
Cited by6 cases

This text of 932 N.E.2d 34 (Holtkamp Trucking Co. v. David J. Fletcher, M.D., L.L.C.) is published on Counsel Stack Legal Research, covering Appellate Court of Illinois primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Holtkamp Trucking Co. v. David J. Fletcher, M.D., L.L.C., 932 N.E.2d 34, 402 Ill. App. 3d 1109, 342 Ill. Dec. 143, 2010 Ill. App. LEXIS 685 (Ill. Ct. App. 2010).

Opinions

JUSTICE APPLETON

delivered the opinion of the court:

Plaintiff, Holtkamp Trucking Company, brought this action against defendant, David J. Fletcher, M.D., L.L.C., d/b/a Safeworks Illinois, to compel defendant to comply with a subpoena issued by the Illinois Workers’ Compensation Commission (Commission). See 820 ILCS 305/16 (West 2008). The subpoena commanded defendant to mail to plaintiffs attorney the medical records of one of plaintiffs employees, Jimmy Pease, who was claiming workers’ compensation. The circuit court found that by disobeying this administrative subpoena, defendant was in direct civil contempt, and the court ordered defendant to purge itself of the contempt by providing plaintiff a copy of the requested medical records.

Even though the circuit court enforced the subpoena, plaintiff appeals for two reasons: (1) the court ordered plaintiff to pay 15 cents for each page of the photocopied medical records, and (2) the court denied plaintiff’s request to assess costs, attorney fees, and a fine against defendant, its attorney, or both of them.

As both parties agree, the requirement that plaintiff pay 15 cents per page has no basis in law; therefore, we reverse the portion of the circuit court’s judgment imposing that requirement. Otherwise, we affirm the judgment because we find no contumacious behavior of defendant toward the circuit court and, hence, no justification for sanctions.

I. BACKGROUND

In the course of his employment by plaintiff, Pease sustained an injury. He filed a claim for workers’ compensation and obtained medical treatment from defendant.

Because of Pease’s claim for workers’ compensation, plaintiff wished to review his medical records. To that end, plaintiffs attorney, Melinda M. Rowe, obtained a subpoena from the Commission and on March 31, 2009, mailed the subpoena to defendant. The subpoena commanded defendant, by April 20, 2009, to mail to Rowe all records of the examination and treatment of Pease (excluding records pertaining to alcohol or drug abuse, sexually transmitted diseases, or mental-health problems). In a cover letter, Rowe explained that pursuant to Clayton v. Ingalls Memorial Hospital, 311 Ill. App. 3d 135, 724 N.E.2d 222 (2000), she was enclosing a check in the amount of $20 for “subpoena fees.” See 705 ILCS 35/4.3(a) (West 2008) (“Every witness attending in any county upon trials in the courts shall be entitled to receive the sum of $20 for each day’s attendance and $0.20 per mile each way for necessary travel”). As if to forestall an objection by defendant that $20 was not enough, Rowe asserted that in Clayton, the appellate court held that “the subpoenaed party [was] not entitled to per-page copy fees, retrieval fees, or any other claimed expenses.” (Emphasis in original.)

On April 8, 2009, defendant’s attorney, Eugene F. Keefe, responded to Rowe with an e-mail disagreeing with her interpretation of Clayton. Keefe disputed Rowe’s assertion that the law required defendant to copy and mail the medical records to her in return for $20. He did not understand Clayton as “defining] the costs payable for copying medical or other records.”

One way of saving defendant the expense of copying the medical records might have been to allow plaintiff or a third party to do the copying when defendant made the records available for inspection. Keefe declared, however, that defendant “would not allow [its] original records to be copied as part of such inspection,” and he asserted that the law did not require defendant to allow such copying. Rather, Keefe interpreted Clayton and section 16 of the Workers’ Compensation Act (820 ILCS 305/16 (West 2008)) as “requiring] the keeper of medical records for [defendant] to appear at a hearing and present original records for inspection by the [arbitrator,” nothing more. Nevertheless, Keefe offered a compromise: he said that defendant would be “happy to comply with any medical records request and copy and mail records based upon the schedule posted by the Illinois State Comptroller” on the Internet, and Keefe gave a Web address.

Rather than accept that offer, plaintiff decided to seek enforcement of the subpoena. Section 7030.50(d)(1) of the Commission’s rules provided that if a person or organization failed to comply with a subpoena issued by the Commission, the party wishing to obtain enforcement of the subpoena should prepare an application to the circuit court for enforcement of the subpoena, pursuant to section 16 of the Workers’ Compensation Act (820 ILCS 305/16 (West 2008)). 50 Ill. Adm. Code §7030.50(d)(l) (1996). Before filing the application in the circuit court, however, the party had to serve a copy of the application on the opposing party and present the application to the arbitrator assigned to hear the claim. 50 Ill. Adm. Code §7030.50(d)(l) (1996). The arbitrator then would hold a hearing to “determine if the subpoena requested relevant information! ] and was properly issued and served and if the application [was] proper in form.” 50 Ill. Adm. Code §7030.50(d)(2) (1996). If the arbitrator so found, the arbitrator would sign the application, and the party then could file and prosecute the application in circuit court. 50 Ill. Adm. Code §7030.50(d)(2) (1996).

On April 27, 2009, after a hearing, the arbitrator in this case, Neva Neal, signed an order allowing plaintiff to file an action in circuit court for enforcement of the Commission’s subpoena. Accordingly, on April 29, 2009, plaintiff filed its application in circuit court. The application requested the following relief: (1) enforcement of the subpoena, (2) a finding of civil contempt against defendant, (3) attorney fees and costs, (4) a fine against defendant and Keefe for each day they had willfully refused to comply with the subpoena, and (5) an order for defendant’s commitment (evidently meaning Fletcher’s commitment) until defendant complied with the subpoena by hand-delivery of the medical records.

On June 1, 2009, defendant challenged the application by filing a motion for summary judgment. In its motion, defendant argued that despite plaintiffs failure to pay mileage, defendant had fully complied with Clayton and section 16 of the Workers’ Compensation Act (820 ILCS 305/16 (West 2008)) by appearing at the administrative hearing on April 27, 2009, with the original medical records in hand. Defendant insisted that no law entitled plaintiff to “free photocopies” in lieu of inspection of the original records and that, in fact, the Workers’ Compensation Act and the administrative rules governing practice before the Commission predated the invention of photocopying machines.

On June 17, 2009, plaintiff filed a cross-motion for summary judgment, maintaining, to the contrary, that Clayton and sections 8.2(d) and 16 of the Workers’ Compensation Act (820 ILCS 305/8.2(d), 16 (West 2008)) required a medical provider to provide a copy of the medical records to the subpoenaing party upon receipt of the statutory witness fee of $20.

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Holtkamp Trucking Co. v. David J. Fletcher, M.D., L.L.C.
932 N.E.2d 34 (Appellate Court of Illinois, 2010)

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Bluebook (online)
932 N.E.2d 34, 402 Ill. App. 3d 1109, 342 Ill. Dec. 143, 2010 Ill. App. LEXIS 685, Counsel Stack Legal Research, https://law.counselstack.com/opinion/holtkamp-trucking-co-v-david-j-fletcher-md-llc-illappct-2010.