Grebner v. Clinton Charter Township

550 N.W.2d 265, 216 Mich. App. 736
CourtMichigan Court of Appeals
DecidedMay 24, 1996
DocketDocket 173983
StatusPublished
Cited by13 cases

This text of 550 N.W.2d 265 (Grebner v. Clinton Charter Township) is published on Counsel Stack Legal Research, covering Michigan Court of Appeals primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Grebner v. Clinton Charter Township, 550 N.W.2d 265, 216 Mich. App. 736 (Mich. Ct. App. 1996).

Opinion

O’Connell, P.J.

In this Freedom of Information Act action, defendants appeal as of right an order of the circuit court granting summary disposition for plaintiff and enjoining defendants from charging more than the incremental cost of the duplication of voter registration records. We affirm the legal ruling of the lower court, but remand because the present record is insufficient to determine defendants’ incremental costs.

In January and December, 1992, plaintiff requested of defendants copies of certain public records, specifically, voter registration rolls. Plaintiff requested this information pursuant to the Freedom of Information Act (FOIA), MCL 15.231 et seq.) MSA 4.1801(1) et seq., which limits the amount a public body may charge for copies of public records to the “incremental cost of duplication or publication.” MCL 15.234(1); MSA 4.1801(4)(1). The parties agree that the term “incremental cost” encompasses only the additional cost of duplication; it does not take into account the initial capital expenditure that facilitates duplication.

Defendants readily complied with plaintiff’s requests, duplicating the voter registration rolls onto magnetic tape as requested by plaintiff. However, defendants charged plaintiff a fee that reflected not only the incremental cost of duplicating the public records, but which also included a flat “per name” charge. This “per name” charge, it was later disclosed, was meant to defray defendants’ capital expenditure in computerizing their maintenance of public records. With respect to plaintiff’s December request, deposition testimony suggested that the incremental cost of complying with the request was approximately $90. *739 However, defendants charged plaintiff approximately $640. The difference was meant to compensate defendants for their expenditure in computerizing their operations.

Plaintiff brought suit, challenging the manner in which defendants calculated the fee they charged for the copying of public records. Plaintiff contended that, pursuant to the FOIA, defendants could charge only the incremental cost of producing copies of public records.

Defendants argued that plaintiff’s particular request, namely, voter registration rolls, fell within an exception to the foia, and was governed instead by the Michigan Election Law, MCL 168.1 et seq.\ MSA 6.1001 et seq. Because the Michigan Election Law allowed defendants to recover their “costs,” as opposed to their “incremental costs,” defendants submitted that they were entitled to charge a fee that reflected the cost of their capital expenditure as well as the incremental cost.

The circuit court ruled that plaintiff’s request was governed by the FOIA, and granted summary disposition for plaintiff, ordering defendants to refund the excess fee charged. The court also issued a permanent injunction forbidding defendants from charging more than their incremental costs in the future. Defendants now appeal as of right.

Although the record is unclear with regard to this issue, it appears the circuit court granted plaintiff’s motion for summary disposition, brought under MCR 2.116(C)(9) and (10), pursuant to MCR 2.116(C)(9) only. MCR 2.116(C)(9) provides that summary disposition is appropriate where “[t]he opposing party has failed to state a valid defense to the claim asserted *740 against him or her.” A motion brought pursuant to this subrule is analogous to one brought pursuant to MCR 2.116(C)(8) in that both motions are tested by the pleadings alone, with the court accepting all well-pleaded allegations as true. Where the nonmoving party’s defenses are “so clearly untenable as a matter of law that no factual development could possibly deny plaintiff’s right to recovery,” summary disposition pursuant to MCR 2.116(C)(9) is warranted. Norgan v American Way Life Ins Co, 188 Mich App 158, 160; 469 NW2d 23 (1991), quoting Hazel Park v Potter, 169 Mich App 714, 718; 426 NW2d 789 (1988) (internal quotation marks omitted). Our review of motions for summary disposition is de novo. Stehlik v Johnson (On Rehearing), 206 Mich App 83, 85; 520 NW2d 633 (1994). '

To determine whether, the present defendants’ defenses were clearly untenable as a matter of law, we must first consider plaintiff’s cause of action. The Freedom of Information Act declares that it is the public policy of this state to entitle all persons to complete information regarding governmental affairs so that they may participate fully in the democratic process. Specifically, MCL 15.233(1); MSA 4.1801(3)(1), provides, in relevant part, that “[u]pon an oral or written request which describes the public record sufficiently to enable the public body to find the public record, a . person has a right to inspect, copy, or receive copies of a public record of a public body.” The fee that may be charged by the public body for this service is set forth in MCL 15.234; MSA 4.1801(4), which provides, in relevant part, as follows:

1) A public body may charge a fee for providing a copy of a public record. Subject to subsection (3), the fee shall be *741 limited, to actual mailing costs, and to the actual incremental cost of duplication or publication including labor, the cost of search, examination, review, and the deletion and separation of exempt from nonexempt information . .
3) In calculating the costs under subsection (1), a public body may not attribute more than the hourly wage of the lowest paid, full-time, permanent clerical employee of the employing public body to the cost of labor incurred in duplication and mailing and to the cost of examination, review, separation, and deletion. A public body shall utilize the most economical means available for providing copies of public records. A fee shall not be charged for the cost of search, examination, review, and the deletion and separation of exempt from nonexempt information . . . unless failure to charge a fee would result in unreasonably high costs to the public body because of the nature of the request in the particular instance, and the public body specifically identifies the nature of these unreasonably high costs. [Emphasis supplied.]

To paraphrase plaintiff’s complaint, he pleaded that he was entitled to copies of the public records that he requested, MCL 15.233(1); MSA 4.1801(3)(1), that defendants could charge only “the actual incremental cost of duplication,” MCL 15.234(1); MSA 4.1801(4)(1), and that defendants had charged a fee in excess of that amount. Because defendants had violated the provisions of the FOIA, plaintiff argued, he was entitled to relief.

Defendants argued that their charges were lawful because they fell within an exception to the FOIA. The FOIA creates an exception to the fee structure set forth above, stating that that structure

*742 does not apply to public records prepared under an act or statute specifically authorizing the sale of those public records to the public, or where the amount of the fee for providing a copy of the public record is otherwise specifically provided by an act or statute.

Free access — add to your briefcase to read the full text and ask questions with AI

Related

Township of Fraser v. Harvey Haney
932 N.W.2d 239 (Michigan Court of Appeals, 2018)
Gloria Kato Karungi v. Ronald Lee Ejalu
Michigan Court of Appeals, 2017
Arabo v. Michigan Gaming Control Board
872 N.W.2d 223 (Michigan Court of Appeals, 2015)
People v. Houthoofd
487 Mich. 568 (Michigan Supreme Court, 2010)
Zdrojewski v. Murphy
657 N.W.2d 721 (Michigan Court of Appeals, 2003)
Title Office, Inc. v. Van Buren County Treasurer
643 N.W.2d 244 (Michigan Court of Appeals, 2002)
Oakland County Treasurer v. Title Office, Inc.
627 N.W.2d 317 (Michigan Court of Appeals, 2001)
Royce v. Citizens Insurance
557 N.W.2d 144 (Michigan Court of Appeals, 1997)
Morrison v. Dickinson
551 N.W.2d 449 (Michigan Court of Appeals, 1996)

Cite This Page — Counsel Stack

Bluebook (online)
550 N.W.2d 265, 216 Mich. App. 736, Counsel Stack Legal Research, https://law.counselstack.com/opinion/grebner-v-clinton-charter-township-michctapp-1996.