Friends of the Benedictines in the Holy Land, Inc. v. Commissioner

150 T.C. No. 5
United States Tax Court·Decided February 21, 2018·No. 22012-13X·Unknown

Opinion

150 T.C. No. 5

UNITED STATES TAX COURT

FRIENDS OF THE BENEDICTINES IN THE HOLY LAND, INC., Petitioner v.

COMMISSIONER OF INTERNAL REVENUE, Respondent

Docket No. 22012-13X. Filed February 21, 2018.

Following IRS inaction on P’s application for recognition of tax-exempt status, P filed a petition for a judgment declaring it to be an organization exempt from Federal income tax under I.R.C. sec.

501(a). The IRS subsequently issued a favorable determination letter and, before even filing an answer, R conceded. P moved for an award of reasonable administrative and litigation costs under I.R.C. sec.

7430.

1. Held: The submission to the IRS of an application for recognition of exemption from tax under I.R.C. sec. 501(c)(3) begins an administrative proceeding for the purposes of I.R.C. sec. 7430.

2. Held, further, P is not entitled to administrative costs.

3. Held, further, P is not entitled to litigation costs because R’s litigation position was substantially justified.

Christopher S. Rizek and Matthew C. Hicks, for petitioner.

Elizabeth S. Henn and Casey A. Lothamer, for respondent.

OPINION

WELLS, Judge: Before us is petitioner’s motion for reasonable litigation or administrative costs. All section references are to the Internal Revenue Code (Code) in effect at all relevant times, and all Rule references are to the Tax Court Rules of Practice and Procedure, unless otherwise indicated. We round all monetary amounts to the nearest dollar.

Background

On July 2, 2012, petitioner, Friends of the Benedictines in the Holy Land, Inc. (Friends of the Benedictines), submitted to the Internal Revenue Service (IRS) a Form 1023, Application for Recognition of Exemption Under Section 501(c)(3) of the Internal Revenue Code. For more than one year, the only response from the IRS to petitioner was a perfunctory form letter acknowledging receipt of the application. On or around September 18, 2013, petitioner’s counsel contacted the IRS to ask when it would issue a ruling or determination on the application. The IRS representative informed counsel that the application for exemption was still

being processed and that the IRS could not provide a date certain by which it would issue a ruling or determination.

On Friday, September 20, 2013, Friends of the Benedictines petitioned this Court for a judgment declaring it to be an organization exempt from Federal income tax under section 501(a). On Sunday, September 22, 2013, the Tax Exempt & Government Entities Division of the IRS issued a determination letter recognizing that Friends of the Benedictines is an organization described in sections 501(c)(3) and 170(b)(1)(A)(vi), effective March 14, 2012. On October 1, 2013, counsel for respondent spoke with petitioner’s counsel and discussed the recently issued determination letter. Respondent’s counsel intended to file a motion to dismiss, but petitioner’s counsel instead proposed that they resolve the case with a joint decision and stipulation. Respondent agreed, and over the next month and a half worked with three separate attorneys for petitioner to file the stipulation and decision documents. On December 31, 2013, this Court entered a stipulated decision stating that Friends of the Benedictines is exempt from Federal income tax under section 501(a) as an organization described in section 501(c)(3).

On January 30, 2014, petitioner filed a motion for an award of reasonable litigation or administrative costs pursuant to section 7430 and Rules 230 and 231. Petitioner attached two invoices and an affidavit stating that the legal fees and

expenses shown therein were “charged” and “incurred” by the law firm “for services provided to Friends of the Benedictines in connection with this matter.” The first invoice, No. 7862-1013, showed Dormition Abbey as the client and a total due of $11,272. Dormition Abbey was the law firm’s previous client, which at first engaged the attorneys to represent petitioner in this matter. The second invoice, No. 7862-0114, showed Friends of the Benedictines as the client and a subtotal of $19,851, prior balance due of $11,272, and a total due of $31,123. In its motion petitioner seemed to claim only litigation costs. The invoices showed work performed between September 9, 2013, and January 29, 2014. Although the description of the work performed was completely redacted, the work product generated over this five-month period included the petition, the stipulation, and the motion for costs. This work product totaled 27 pages, including title pages and exhibits.

Respondent filed a response to the motion on February 24, 2014, and contended, in part, that petitioner’s thoroughly redacted billing statements failed to meet its burden to prove the costs incurred. In response to this Court’s order, petitioner filed on April 7, 2014, its first supplement to motion for reasonable

litigation or administrative costs (supplement).1 Petitioner clarified that it is in fact seeking both administrative and litigation costs: $8,478 in administrative costs in connection with its Form 1023 and $60,512 in litigation costs related to the stipulation documents, motion for costs, and ancillary protective order motion. Petitioner’s new filings, which required reviewing respondent’s 18-page response, totaled 28 pages.

The first invoice petitioner attached to the supplement is once again #7862-

1013. The client name shown is still Dormition Abbey; the date range of the work performed is September 9 to 20, 2013; and the billing rates for the three attorneys whose work is listed range from $490 to $670 per hour. Despite the invoice’s date range being more than one year after the Form 1023 was submitted, petitioner contends its request for administrative costs includes work performed in connection with its Form 1023.2 The work described in the invoice is that of

1 On this date, petitioner also filed a motion for a protective order pursuant to Rule 103, requesting that the unredacted billing records be placed under seal. On April 8, 2014, the Court temporarily placed the records under seal, but on January 4, 2016, petitioner withdrew its motion and consented to the removal of the temporary protective order.

2 Petitioner’s counsel stated that the firm did not charge petitioner for the time spent trying to obtain from the IRS a schedule for the determination of tax- exempt status. Accordingly, petitioner is not requesting an award of costs for those services.

researching, drafting, and coordinating the petition. The entries include words such as “litigation”, “petition”, and “court proceeding”, and the Code section number for declaratory judgments. The total due shown in the invoice matches the $8,478 that petitioner requests in administrative costs.

Petitioner attached three additional invoices to its supplement. The first invoice is labeled, once again, #7862-1013. The client’s name is Dormition Abbey; the invoice includes entries for only September 27, 2013; and the total due is $2,794. This invoice includes the petition filing fee. The invoice number on the second invoice, #7862-0114, matches the one on the second invoice submitted with the original motion. This invoice shows petitioner as the client; the same three attorneys from the previous invoices but with increased billing rates of $500, $655, and $685 per hour; and four additional individuals with billing rates ranging from $215 to $475. Including fees, the subtotal is $19,851 for work performed between October 1, 2013, and January 29, 2014. The third invoice is also #7862- 0114; identifies petitioner as the client; lists work performed by the three attorneys and four additional individuals; and spans January 14 to April 7, 2014. The subtotal is $37,866.

The final invoice’s “Total Due” is $68,990, which combines the administrative and litigation costs requested. Neither party requested a hearing,

and we conclude one is not necessary. We will decide the motion on the basis of the parties’ filings and exhibits. See Rule 232(a)(2).

Discussion

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