Federal Paper Board Co. v. Harbert-Yeargin, Inc.

53 F. Supp. 2d 1361, 1999 U.S. Dist. LEXIS 10625, 1999 WL 477257
CourtDistrict Court, N.D. Georgia
DecidedJuly 9, 1999
DocketCiv.A.1:97CV0449AJEC
StatusPublished
Cited by11 cases

This text of 53 F. Supp. 2d 1361 (Federal Paper Board Co. v. Harbert-Yeargin, Inc.) is published on Counsel Stack Legal Research, covering District Court, N.D. Georgia primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Federal Paper Board Co. v. Harbert-Yeargin, Inc., 53 F. Supp. 2d 1361, 1999 U.S. Dist. LEXIS 10625, 1999 WL 477257 (N.D. Ga. 1999).

Opinion

ORDER

CARNES, District Judge.

This case is presently before the Court on defendant Harbert-Yeargin, Inc.’s Supplemental Brief in Support of its Motion for Summary Judgment [51] and plaintiffs Motion for Partial Summary Judgment [47], The Court has reviewed the record and the arguments of the parties and, for the reasons set forth below, concludes that defendant Harberh-Yeargin, Inc.’s Supplemental Brief in Support of its Motion for Summary Judgment [51] should be DENIED and plaintiffs Motion for Partial Summary Judgment [47] should be GRANTED.

BACKGROUND

Plaintiff owns and operates a paper mill in Augusta, Georgia. (Def.’s Statement of Material Facts [16] at ¶ 1.) Early in 1994, plaintiff began preparing “for a production line shutdown to perform routine maintenance on its dryer for the Number 2 paper machine.” (Compl. [1] at ¶ 5.) At plaintiffs solicitation, contractors submitted bids to perform this work. (Def.’s Statement of Material Facts [1] at ¶ 1.)

On February 23, 1994, defendant submitted a bid to perform the required tasks for $59,750. (Id. at ¶3.) On March 28, after engaging in negotiations with Jim Michau, a senior plant engineer and project manager for plaintiff at the Augusta mill, concerning the cost, scope, and contractual provisions of the maintenance *1363 work to be performed, defendant lowered its bid to $54,750. (Id. at ¶ 4.)

During the course of these negotiations, Michau delivered to defendant plaintiffs general terms and conditions to its purchase orders. (Id. at ¶ 5.) Michau instructed defendant to put in writing any objections it had to the proposed terms and conditions. (Id. at ¶ 6.) Thereafter, Marv Fischer, defendant’s contracts manager, wrote an internal memorandum to Chuck Farris, the director of defendant’s pulp and paper group, and Dave Massie, another employee of defendant, detailing a number of conditions that defendant did not wish to accept. (Id. at ¶ 7.) On March 30, Farris conveyed to plaintiff, via a letter to Michau, defendant’s concerns regarding eight of the conditions dealt with in Fischer’s memorandum. (Fischer Dep. at Exs. 3, 4.) 1

One of the eight conditions defendant objected to was Article 26.2 of the proposed contract. As initially drafted, Article 26.2 would have required defendant to indemnify plaintiff for virtually any form of loss “directly or indirectly” related to activities arising out of the work to be performed under the contract. (Def.’s Mot. for Summ.J. [16] at Ex. 16, Art. 26.2.) Farris’s letter proposed that Article 26.2 be changed so that defendant Would only have to indemnify plaintiff for claims arising directly from defendant’s own negligence. (Def.’s Statement of Material Facts [16] at ¶ 10.)

On April 4, Farris again wrote Michau. 2 In this letter, defendant reduced its bid price to $48,750, requested that the contract be issued based on the clarifications previously sent to plaintiff, and stated that it would begin to mobilize at plaintiffs mill on April 11 in preparation for the anticipated shutdown of the mill on April 18. (Id. at ¶ 11.) On April 5, defendant’s construction manager, Tony Ross, had a conversation with Fred Chase, a representative of plaintiffs procurement department. This conversation led Ross to believe that plaintiff, through Chase, had accepted defendant’s proposed revisions to plaintiffs general terms and conditions. (Id. at ¶ 12.) Following this conversation, Ross prepared to incorporate a few minor changes proposed by Chase into the alterations defendant had proposed in Farris’s March 30 letter to Michau. (Ross Dep. at 32.)

As soon as Ross finished, and signed the letter that he was preparing, he received a conference call from Farris and Michau. 3 (Def.’s Stmt, of Mat. Facts [16].) Michau told Ross that plaintiff would not accept most of defendant’s proposed alterations to the contract, including defendant’s proposed changes to the indemnification agreement set out in Article 26.2. (Id. at ¶ 16; Michau Dep. at 88-89.) Ross then suggested that Michau propose alternative language and forward his proposal to defendant. Defendant contends that Michau committed to doing this by the sixth or seventh of April. (Id. at ¶ 15.) Plaintiff, through Michau’s deposition testimony contradicts defendant’s assertion that Mi-chau agreed to submit proposed alternative language to be incorporated into plaintiffs general terms and conditions to its purchase orders. Rather, Michau stated that he informed defendant’s representatives that they could either accept the terms and conditions, including the indemnification agreement, as originally proposed, or forego working in plaintiffs mill. (Michau Dep. at 71.) Neither Michau nor any other representative of plaintiff ever *1364 forwarded a proposal for alternative language to defendant. (Id. at ¶ 17.)

The only remaining material fact pertaining to the existence of a contract containing an indemnity provision upon which the parties are in agreement is that at some point after the April 5 teleconference, the dates set for defendant to mobilize at the mill and begin work were pushed back a week. Most significantly, the parties disagree on the status of negotiations at the conclusion of the April 5 teleconference, and the meaning that should be attributed to a letter from Fischer to Michau on April 11, in light of that status.

Specifically, on April 11, Fischer sent Michau a letter requesting that Michau incorporate three agreed upon changes into the contract language. 4 This letter began, “The following is wording agreed to for the contract covering the referenced project. Please include in the contract and forward a copy for our review as agreed in your recent telephone conversation with Chuck Farris and Tony Ross.” (Michau Dep. at Ex. 25.) The letter concluded by stating, “We hope this meets with your approval and look forward to hearing from you and receiving your contract.” (Id.) Defendant contends that this letter merely memorialized three provisions upon which the parties had reached agreement, and that the remaining issues raised in Farris’s March 30 letter were still unresolved. (Def.’s Statement of Material Facts [16] at ¶ 19.) Plaintiff, however, contends that these three issues were all that were left to be resolved, and at this point the parties had reached an agreement. 5 (Pl.’s Resp. to Def.’s Statement of Material Facts [20] at ¶ 19.)

A number of memoranda internal to defendant were also issued around this time. Though these memoranda are dated after April 11, plaintiff contends that they predate the April 11 letter from Fischer to Michau and that the dates are out of sequence for the events as they actually occurred. (Pl.’s Resp. to Def.’s Statement of Material Facts [20] at ¶,21, citing Farris Dep. at 111.) These memoranda imply that negotiations with plaintiff were still ongoing and a final agreement had not been reached. (Def.’s Statement of Material Facts [16] at ¶ 21.)

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53 F. Supp. 2d 1361, 1999 U.S. Dist. LEXIS 10625, 1999 WL 477257, Counsel Stack Legal Research, https://law.counselstack.com/opinion/federal-paper-board-co-v-harbert-yeargin-inc-gand-1999.