Ethical Issues Raised by Retention and Use of Flight Privileges by FAA Employees

Department of Justice Office of Legal Counsel·Decided August 30, 2004·Published

Opinion

Ethical Issues Raised by Retention and Use of Flight Privileges by FAA Employees Although flight privileges generally do not require disqualification under 18 U.S.C. § 208 from all matters involving the relevant air carrier, a Federal Aviation Administration employee who holds such flight privileges must disqualify him or herself from particular matters where FAA action may have a direct and predictable effect on the relevant air carrier’s ability to honor the employee’s flight privileges. An employee with flight privileges and the airline that provided them have a “covered relationship”

that must be analyzed under an Office of Government Ethics regulation (5 C.F.R. § 2635.502) to determine whether the employee’s participating in a matter involving that airline would create an “appearance problem.” The regulation entrusts the agency and the employee to make that determination based on the facts of a particular case. Although flight privileges could constitute a “payment” within the meaning of another OGE regulation (5 C.F.R. § 2635.503), and therefore must be analyzed under the regulation, they do not constitute an “extraordinary payment” under the described circumstances. Flight privileges are not a type of interest that would qualify as “stock” or “any other securities interest” under a Department of Transportation regulation (5 C.F.R. § 6001.104(b)) that supplements the OGE impartiality regulations.

August 30, 2004

MEMORANDUM OPINION FOR THE DEPUTY CHIEF COUNSEL FEDERAL AVIATION ADMINISTRATION

You have requested our opinion on four issues related to the retention and use of “flight privileges” by employees of the Federal Aviation Administration (“FAA”).1 Flight privileges are no-cost air travel privileges earned through former employment with an air carrier. We understand that flight privileges represent a common retirement benefit in the airline industry available to all retired airline employees meeting certain length-of-service requirements. We also understand that while an airline may eliminate or modify the flight privileges of all retirees, it may not do so on a case-by-case basis by refusing to honor the flight privileges of a particular retiree who otherwise satisfies the rules governing their use. We further understand that flight privileges cannot be sold or transferred.

First, you ask whether flight privileges are a disqualifying “financial interest” for FAA employees under 18 U.S.C. § 208 (2000), the criminal conflict of interest statute. We conclude that although flight privileges generally do not require disqualification under section 208 from all matters involving the relevant air carrier, an FAA employee who holds such flight privileges must disqualify him or

1 Letter for Jack L. Goldsmith III, Assistant Attorney General, Office of Legal Counsel, from James W. Whitlow, Deputy Chief Counsel, Federal Aviation Administration (June 16, 2004). The Office of Government Ethics and the Criminal Division of the Department of Justice concur in this memorandum .

Opinions of the Office of Legal Counsel in Volume 28

herself from particular matters where FAA action may have a direct and predictable effect on the relevant air carrier’s ability to honor the employee’s flight privileges.

Second, you ask whether flight privileges must be analyzed under 5 C.F.R. § 2635.502 (2003), an Office of Government Ethics (“OGE”) regulation that under certain circumstances requires an employee to recuse him or herself if participating in a matter would create an “appearance problem.” We conclude that an employee with flight privileges and the airline that provided them have a “covered relationship” that must be analyzed under the regulation to determine whether the employee’s participating in a matter involving that airline would create an appearance problem. This Office, however, is not in a position to decide in the abstract for an agency or an employee whether there would be an appearance problem. Instead, the regulation entrusts the agency and the employee to make that determination based on the facts of a particular case.

Third, you ask whether flight privileges must be analyzed under 5 C.F.R. § 2635.503 (2003), an OGE regulation that generally prohibits a government employee from participating for two years in matters involving his former employer if the employee received an “extraordinary payment” prior to entering government service. We conclude that although flight privileges could constitute a “payment” within the meaning of the regulation, and therefore must be analyzed under the regulation, they do not constitute an “extraordinary payment” under the circumstances you have described.

Fourth, you ask whether flight privileges are a type of interest that would qualify as “stock” or “any other securities interest” under a Department of Transportation regulation that supplements the OGE impartiality regulations. See 5 C.F.R. § 6001.104(b) (2003). We conclude that they are not, as those terms are not naturally read to include benefits like flight privileges.

I.

You first ask whether flight privileges are a disqualifying “financial interest” under 18 U.S.C. § 208(a), the criminal conflict of interest statute. Section 208(a) provides that

[e]xcept as permitted by subsection (b) hereof, whoever, being an officer or employee of the executive branch of the United States Government , or of any independent agency of the United States, a Federal Reserve bank director, officer, or employee, or an officer or employee of the District of Columbia, including a special Government employee, participates personally and substantially as a Government officer or employee, through decision, approval, disapproval , recommendation, the rendering of advice, investigation, or otherwise, in a judicial or other proceeding, application, request for a

Ethical Issues Raised by Retention and Use of Flight Privileges by FAA Employees

ruling or other determination, contract, claim, controversy, charge, accusation, arrest, or other particular matter in which, to his knowledge, he, his spouse, minor child, general partner, organization in which he is serving as officer, director, trustee, general partner or employee, or any person or organization with whom he is negotiating or has any arrangement concerning prospective employment, has a financial interest . . . [s]hall be subject to the penalties set forth in section 216 of this title.

Id. Congress enacted section 208(a) in 1962 as part of a general revision of the conflict of interest laws. Pub. L. No. 87-849, sec. 1(a), § 208(a), 76 Stat. 1119, 1124 (1962).

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