Doe v. Office of Personnel Management

CourtDistrict Court, District of Columbia
DecidedFebruary 17, 2025
DocketCivil Action No. 2025-0234
StatusPublished

This text of Doe v. Office of Personnel Management (Doe v. Office of Personnel Management) is published on Counsel Stack Legal Research, covering District Court, District of Columbia primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Doe v. Office of Personnel Management, (D.D.C. 2025).

Opinion

UNITED STATES DISTRICT COURT FOR THE DISTRICT OF COLUMBIA

JANE DOE, et al.,

Plaintiffs,

v. Civil Action No. 25-234 (RDM) OFFICE OF PERSONNEL MANAGEMENT,

Defendant.

MEMORANDUM OPINION AND ORDER

In late January 2025, the Office of Personnel Management (“OPM”) began to test “‘a

new capability allowing it to send important communications to ALL civilian federal employees

from a single email address,’” and OPM subsequently began using this new system to send

messages “to most if not all individuals with Government email addresses.” Dkt. 14 at 4–5 (Am.

Compl. ¶¶ 20, 22) (quoting OPM statement). That new system uses the email address

HR@opm.gov and is known as the “Government-Wide Email System” or “GWES.” Id. at 2–3

(Am. Compl. ¶ 10). This putative class action challenges the process by which OPM

implemented this new system.

Plaintiffs are two federal executive branch employees and five other individuals who

have “.gov” email addresses but are not executive branch employees. See id. at 1–2 (Am.

Compl. ¶¶ 3–10). They contend that in the rush to adopt this new system, OPM at first entirely

failed to comply with Section 208 of the E-Government Act of 2002, which requires the

preparation of a Privacy Impact Assessment (“PIA”) before “initiating a new collection of

[certain] information . . . using information technology,” 44 U.S.C. § 3501 note, Pub. L. No. 107-347, § 208, 116 Stat. 2899, 2921-22 (Dec. 17, 2002) (hereinafter “E-Government Act”), and,

then, when confronted with that omission, immediately threw together an inaccurate,

insufficient, and unconsidered PIA in the hope of mooting the case. According to Plaintiffs,

OPM’s failure to prepare a meaningful Privacy Impact Assessment has left vast amounts of

private information, including the government email addresses of millions of individuals (which

reveal their names and, at least in some cases, their employers) at risk of disclosure in the event

that the GWES is hacked.

OPM, for its part, contends that it was not required to prepare a PIA because, on OPM’s

reading, Section 208 does not apply to the collection of information about government

employees, as opposed to about members of the public. And, even if that contention is wrong—

either because it has misread the statute or because OPM inadvertently collected email addresses

from individuals who do not work for the federal government but nonetheless use .gov or .mil

email addresses—OPM, in any event, has now prepared a PIA. That is all that is required, on

OPM’s telling, and the Court lacks the authority to examine the “substance and accuracy” of the

PIA that the agency prepared. Dkt. 17-1 at 15.

Pending before the Court is Plaintiffs’ motion for a temporary restraining order (“TRO”),

Dkt. 15, which asks the Court to enjoin OPM “from continuing to operate the Government-Wide

Email System or any computer system connected to it prior to the completion and public release

of a required legally sufficient Privacy Impact Assessment.” Dkt. 15-2 at 1. But Plaintiffs have

failed to carry their burden of demonstrating (1) that they likely have standing to bring this

action, and (2) that they are likely to suffer irreparable injury in the absence of emergency relief.

The Court will, accordingly, DENY Plaintiffs’ motion.

2 I. BACKGROUND

A. Regulatory Background

“In 2002, the Congress passed the E-Government Act to streamline government use of

information technology ‘in a manner consistent with laws regarding protection of personal

privacy, national security, records retention, access for persons with disabilities, and other

relevant laws.’” EPIC v. Presidential Advisory Comm’n on Election Integrity, 878 F.3d 371, 375

(D.C. Cir. 2017). Among other provisions of the Act, Section 208 requires federal agencies to

prepare PIAs “before (i) developing or procuring information technology that collects, maintains,

or disseminates information that is in an identifiable form” or “(ii) initiating a new collection of

information that . . . will be collected, maintained, or disseminated using information technology;

and . . . includes any information in an identifiable form permitting the . . . online contacting of a

specific individual, if identical questions have been posed to, or identical reporting requirements

imposed on, 10 or more persons, other than agencies, instrumentalities, or employees of the

Federal Government.” E-Government Act, § 208(b)(1)(A). In 2003, the Office of Management

and Budget (“OMB”) issued guidance, construing Section 208 to require preparation of “a PIA

before . . . developing or procuring IT systems or projects that collect, maintain or disseminate

information in identifiable form from or about any member of the public.” See M-03-22, OMB

Guidance for Implementing the Privacy Provisions of the E-Government Act of 2002, Att. A,

Sec. II(B)(a)(1) (Sept. 26, 2003) (hereinafter “OMB Guidance”). According to that guidance,

“[n]o PIA is required where information relates to internal government operations,” including

when information is collected “for government-run . . . IT systems . . . to the extent that they do

not collect or maintain information in identifiable form about members of the general public.”

Id. at Sec. II(B)(c).

3 When an agency is required to prepare a PIA, the agency’s “Chief Information Officer, or

equivalent official, as determined by the head of the agency,” must review the PIA, and, “[i]f

practicable,” the PIA must then be made “publicly available through the website of the agency,

publication in the Federal Register, or other means.” E-Government Act, § 208(b)(1)(B). The

statute also instructs OMB to “issue guidance to agencies specifying the required contents” of a

PIA, and stipulates that such guidance must require at least that PIAs identify the information to

be collected, why it is being collecting, the intended use of the information, “with whom the

information will be shared,” “what notice of opportunity for consent would be provided to

individuals regarding what information is collected and how that information is shared,” “how

the information will be secured,” and whether the information will be maintained in a system of

records for purposes of the Privacy Act, 5 U.S.C. § 552a. E-Government Act, § 208(b)(2)(B).

The OMB Guidance, in turn, specifies that PIAs must (in addition to addressing the

considerations required by the E-Government Act) “identify what choices the agency made . . .

as a result of performing the PIA.” OMB Guidance, Att. A, Sec. II(C)(a)(2). It also instructs

that “[t]he depth and content of the PIA should be appropriate for the nature of the information to

be collected and the size and complexity of the IT system.” Id. at Sec. II(C)(b)(1). “Major

information systems,” for example, should “reflect more extensive analysis” of the consequences

and alternatives to collection, whereas “routine database systems” can be assessed using a

“standardized approach (e.g., checklist or template).” Id. at Sec. II(C)(b)(1)(2), (3).

B. Factual Background

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