Department of Human Services v. State Personnel Board

2016 COA 37, 371 P.3d 748, 2016 Colo. App. LEXIS 311, 2016 WL 908455
Procedural entryThis page is a short order in Department of Human Services v. State Personnel Board. Read the opinion of the Court — 2016 COA 37
Colorado Court of Appeals·Decided March 10, 2016·No. Court of Appeals No. 14CA2383·Published

Opinion

Opinion by

JUDGE FOX

T1 Petitioner-appellant Department of Human Services, Colorado Mental Health Institute at Pueblo (DHS), appeals from two State Personnel Board (Board) orders, which collectively affirmed the findings of fact of the Administrative Law Judge (ALJ) but reversed two conclusions of law, DHS challenges the Board's conclusions that (1) DHS's decision to administratively separate respondent-appellee. Joanne Brown from her employment was arbitrary, capricious, or contrary to law; and (2) Brown's Public Employees' +'Retirement 'Association (PERA) benefits should not be offset from her back pay award. We reject both challenges and affirm,.

« ‘I. Backgrourid

12 Since 2010, Brown has served as an admissions psychiatric liaison on the graveyard shift at the Colorado Mental Health Institute at Pueblo (CMHIP). CMHIP is a state psychiatric hospital that serves mentally ill patients, including adolescent$ and adults. .

~ T8 According to the position désci'iption questionnaire (PDQ) for Brown's position, the admissions work unit "exists to process all inpatient, outpatient; clinic, dental, and medical, surgical, admissions into CMHIP." Admissions liaisons are the first line of contact with patients; they screen incoming referrals to determine if admissions criteria are met, assess patient placement in the hospital, and ensure that all legal, medical, and mental health forms are completed, They also record, code, and report patient data, as well as provide feedback about the admissions process to other CMHIP staff. Brown's PDQ dedicated ninety percent of her time to these tasks.

14 In addition, Brown's PDQ dedécated ten percent of her time to providing "clinical direct patient intervention, Le. admission interview, behavioral management of a patient 'supported by CTI [continuum of therapeutic intervention], Verbal Judo, CPR '[eardiopul-monary resuscitation], and other mandatory training as identified by [CMHIP's] Administration." CTI is a method for responding to situations where a patient's behavior has escalated, verbal interventions have failed, the behavior of the patient presents an imminent threat to himself or: others, and the patient needs to be contained or restrained physically. ° Although Brown was required to undergo mandatory CTI and CPR training, she [751]*751has not had to use CTI or CPR during her tenure as an admissions liaison.

{5 In June 2011, Brown began to experience health problems related to a prior work-related injury sustained at CMHIP that caused damage to her neck and lower back.1 Her treating physician assigned Brown work restrictions, which included not participating in the physical intervention techniques of CTI and CPR. As a result, Brown's supervisors placed her on modified duty-a temporary reassignment of job tasks-which consisted of not being required to use, or be trained to use, CTI and CPR. In January 2012, Brown's treating physician assigned her the additional work restrictions of no lifting, carrying, pushing, or pulling more than ten pounds and no bending, twisting, or turning.

T6 Brown's modified duty, ended on February 29, 2012, and, after exhausting the leave allowed under the Family Medical Leave Act, Brown applied for short-term disability benefits, She was denied, Brown then submitted to DHS a request for a reasonable accommodation under the Americans with Disabilities Act (ADA). As pertinent here, Brown sought an exemption from CMHIP's requirement that she be prepared to use, and train in, CTI and CPR. After discussing the request with Brown's supervisors, DHS's ADA coordinator informed Brown that meeting her request was not possible because CTI and CPR were essential functions of her position and no reasonable accommodation could be found. :

T7 In June 2012, DHS informed Brown that she had exhausted all available paid and unpaid leave and was therefore administratively discharged from her employment.

18 Brown timely sought review of her administrative separation, and the parties proceeded to a two-day evidentiary hearing before an ALJ. Brown asserted that DHS discharged her in violation of the Colorado Anti-Discrimination Act. (CADA) and ADA prohibitions against disability discrimination. The ALJ's initial decision affirmed DHS's decision to administratively separate Brown from her position, concluding that it was not arbitrary, capricious, or contrary to rule or law. The ALJ heavily relied on DHS's con-clusory statements that CTI and CPR were essential functions of Brown's position and concluded that Brown had "not met her burden of proving" othermse

19 Brown tlmely appealed the ALJ’s initial decision to the Board. The Board adopted the ALJ's findings of fact, but reversed the legal Conclusion that DHS's action was not arbitrary, capricious, or contrary to rule or law. The Board instead concluded, in part, that CTI and CPR were not essential functions of Brown's position and ordered that Brown be reinstated to her position and awarded back pay and benefits. The Board then remanded the case to the ALJ to determine the amount of back pay and benefits to be awarded. «

T 10 On remand, after an evidentiary hearing, the ALJ awarded Brown back pay and benefits from the date of her separation to the date of the Board's reversal, The ALJ also concluded that Brown's "PERA disability retirement and unemployment benefits, in addition to her income, must be offset from back pay and benefits." 2

T 11 Brown and DHS appealed the ALJ's order on remand to the Board. After brief ing, the Board.issued a final agency order adopting the ALJ's findings of fact and the ALJ's conclusion regarding the dates of Brown's entitlement to back pay and benefits,. The Board, however, reversed the ALJ's second legal conclusion to the extent that it required an offset to the award for Brown's PERA disability retirement benefits,. The Board concluded that "PERA disability benefits are collateral benefits and cannot count as an offset against [Brown's] recovery."

[752]*752II. Standard of Review

T12 We will reverse the decision of' a board of an administrative agency only if we find that the board acted arbitrarily or capriciously, made a decigion that is unsupported by the record, érroneously interpreted the law, or exceeded its authority. § 24-4-106(7); C.R.S8, 2015; Lawley v. Dep't of Higher Educ., 36 P.3d 1239, 1247 (Colo.2001); McClellan v. Meyer, 900 P.2d 24, 29 (Colo.1995).

"13 We must uphold an agency's. final decision if a consideration of the record as a whole reveals that the decision is supported by substantial evidence. Lee v. State Bd. of Dental Exam'rs, 654 P.2d 839, 843 (Colo.1982); Partridge v. State, 895 P.2d 1183, 1188 (Colo.App.1995).

T14 Moreover, "(alll reasonable doubts as to the correctness of the administrative body's ruling must be resolved in its favor, and the administrative determination will not be disturbed absent an abuse of discretion." Ward v. Dep't of Nat. Res., 216 P.3d 84, 91 (Colo.App.2008) (citing Lawley, 36 P.3d at 1252) "Findings of fact must be accepted on review, unless they are so clearly erroneous as not to find support in the ree-ord." Ward, 216 P.3d at 98.

IIL The Administrative Sépafa’fiionl

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Department of Human Services v. State Personnel Board, 2016 COA 37, 371 P.3d 748, 2016 Colo. App. LEXIS 311, 2016 WL 908455 (Colo. Ct. App. 2016).

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