Covert v. Ohio Aud. of State, Unpublished Decision (6-5-2006)

2006 Ohio 2896
CourtOhio Court of Appeals
DecidedJune 5, 2006
DocketNo. 05CA3044.
StatusUnpublished
Cited by3 cases

This text of 2006 Ohio 2896 (Covert v. Ohio Aud. of State, Unpublished Decision (6-5-2006)) is published on Counsel Stack Legal Research, covering Ohio Court of Appeals primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Covert v. Ohio Aud. of State, Unpublished Decision (6-5-2006), 2006 Ohio 2896 (Ohio Ct. App. 2006).

Opinion

DECISION AND JUDGMENT
{¶ 1} This is an appeal from a Scioto County Common Pleas Court summary judgment in favor of Betty D. Montgomery, Auditor of State (Auditor), and the Alcohol, Drug Addiction and Mental Health Services Board of Adams, Lawrence and Scioto Counties (ADAMH), defendants below and appellants herein, on claims brought against them by Brenda Covert, plaintiff below and appellant herein.

{¶ 2} Appellant assigns the following errors for review and determination:

FIRST ASSIGNMENT OF ERROR:

"BECAUSE BRENDA COVERT AS A MATTER OF LAW DID NOT CAUSE ANY ILLEGAL EXPENDITURE OF PUBLIC MONEY, THE TRIAL COURT ERRED WHEN IT DECLINED TO ISSUE SUMMARY JUDGMENT DECLARING THE FINDING FOR RECOVERY AGAINST MS. COVERT TO BE INVALID, AND INSTEAD ISSUING SUMMARY JUDGMENT IN FAVOR OF THE AUDITOR OF STATE."

SECOND ASSIGNMENT OF ERROR:

"BECAUSE IT MISINTERPRETED THE APPLICATION OF R.C. 340.04(E), THE TRIAL COURT ERRED WHEN IT DECLINED TO ISSUE SUMMARY JUDGMENT IN FAVOR OF BRENDA COVERT FOR HER UNPAID COMPENSATION TO MAY 20, 2003, AND INSTEAD ISSUED SUMMARY JUDGMENT IN FAVOR OF THE ADAMH BOARD."

{¶ 3} In 1995, appellant was hired as the ADAMH finance director. Three years later, she became the chief financial officer.1 During her tenure at the agency, appellant routinely completed time sheets that reflected forty hours worked per week. At the same time, however, she recorded her actual weekly work hours using a "flex" system. Under her view of how the system operated, if appellant worked more than eight hours in one day, she used that overage to take time off on other days, even though her official time sheets reflected eight hours worked for both days.

{¶ 4} In October 2002, ADAMH Chief Executive Officer John Hogan terminated appellant's employment. At that time, appellant received $13,415.53 for 358.8 for unused vacation hours. During a 2003 agency audit, Tony Pollard, the agency's new executive director, alerted the Auditor of possible fraud issues concerning appellant's flextime. A subsequent time sheet audit concluded that appellant did not list all the time that she was away from the office as vacation time, and that she claimed more hours than she was entitled to claim. The Auditor concluded that appellant owed ADAMH $13,460.40. Appellant complied with the Auditor's finding and reimbursed ADAMH "under protest."

{¶ 5} Appellant filed the instant action on June 3, 2004 and alleged that the Auditor failed to credit her for the hours she worked, either away from the office or other than the regular work day. She further averred that the Auditor "falsely accused" her of wrongdoing in handling her vacation pay. Appellant requested a declaratory judgment that the Auditor's findings are "unlawful and invalid."2

{¶ 6} Appellant's March 4, 2005 amended complaint asserts the same claim against the Auditor and a new claim against ADAMH. Appellant alleged that although the agency's executive director ostensibly terminated her employment in October 2002, her termination was not effective until the May 2003 executive board approval. Appellant claimed that she is owed compensation for that period and demanded compensatory damages against ADAMH.3 The Auditor and ADAMH both denied liability and asserted numerous affirmative defenses.

{¶ 7} On September 30, 2005, ADAMH requested summary judgment. The agency conceded that R.C. 340.04 requires executive board approval for non-classified employee terminations, but claimed that nothing in the statute requires board approval prior to the termination. Thus, ADAMH asserted that (1) appellant's termination was complete in October 2002, even though the board did not formally ratify the action for nearly seven months; and (2) appellant is not entitled to compensation for the period between her termination and the board's subsequent ratification.

{¶ 8} The Auditor's summary judgment request,4 citing the ADAMH "Employee Handbook," asserted that (1) "flextime" existed primarily for child care purposes and did not apply to appellant; and (2) "comp time" is not permitted for ADAMH employees.5 In support of its motion the Auditor attached an affidavit from Heather Kammer, the "assistant auditor" who reviewed the retrieved data base calendars. Kammer stated that based upon her review, appellant used between "360 hours" and "608 hours" of "comp time" (instead of vacation time) when taking "leave," thus resulting in the "vastly overstated" vacation severance compensation. Kammer further asserted that appellant received $13,460.40 for payment of vacation time to which she was not entitled.

{¶ 9} Appellant's summary judgment request asserted that6 with respect to her claim against ADAMH, Ohio law allows termination only with prior executive board approval. Thus, appellant reasoned, her termination could not take effect until May 2003, and that she is entitled to compensation until that time. Also, appellant argued that the employee handbook allowed "flextime" to be used in cases other than child care purposes within "established limits." Further, she cited John Hogan's deposition testimony that ADAMH employees were granted considerable flexibility to set their schedules and to complete their time sheets.

{¶ 10} With respect to R.C. 340.04, the trial court determined that the statute does not require executive board advance approval before appellant's termination. Characterizing board approval as a condition subsequent rather than a condition precedent, the court concluded that appellant was properly terminated under Ohio law in October 2002. Thus, she is not entitled to compensation for the period after October 2002.

{¶ 11} Regarding appellant's claim against the Auditor, the trial court concluded that neither Ohio law nor the employee handbook allowed her to reduce the number of hours she worked in one week by the amount of hours she worked over forty hours in a previous week. The court noted flextime typically allows people to "adjust" work hours "during a day or week," but "not to change the total number of work hours" in a week. Insofar as her contention that her supervisor John Hogan approved her use of flextime, the court found that Hogan "expressly denie[d]" having approved the practice and, even if he had not, the court opined that "[s]he could not reasonably rely on any assurance . . . that she could take time off to compensate her for working overtime."

{¶ 12} Consequently, the trial court awarded ADAMH and the Auditor summary judgment and ordered the complaint dismissed with prejudice. This appeal followed.

I
{¶ 13} Appellate courts review summary judgments de novo.Broadnax v. Greene Credit Service (1997), 118 Ohio App.3d 881,887, 694 N.E.2d 167; Coventry Twp. v. Ecker (1995),101 Ohio App.3d 38, 41,

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Bluebook (online)
2006 Ohio 2896, Counsel Stack Legal Research, https://law.counselstack.com/opinion/covert-v-ohio-aud-of-state-unpublished-decision-6-5-2006-ohioctapp-2006.