Opinion
CROSKEY, J.
The petitioner, County of Los Angeles (herein the County), seeks extraordinary writ relief to compel the trial court to vacate its order requiring the County to generate and disclose to the real party in interest, J. Ara Kusar (herein Kusar), certain recorded information regarding every person arrested (for certain particular offenses) by two specifically named deputy sheriffs over a ten-year period beginning January 1, 1981.
We conclude that the trial court’s order compels a disclosure of official governmental records which is neither required nor authorized by the statutory scheme relied upon by Kusar. We will therefore grant the requested writ relief.
Factual and Procedural Background
The issues presented to us are legal in nature and depend upon the following factual background, which is not in dispute.
This action was commenced on September 18, 1992, by Kusar who is a legal secretary in the law offices of Ernest S. Gould, Esq., one of the attorneys of record in this matter, to enforce rights under the California Public Records Act. (Gov. Code, § 6250 et seq.)
As we explain below, it
appears that Kusar commenced these proceedings to obtain access to certain public record information previously denied to Mr. Gould’s client by an adverse discovery ruling in a separate civil action for damages arising from the alleged use of excessive force by law enforcement officers. Kusar’s complaint (in fact, a petition for an order compelling disclosure of public records) was brought pursuant to the procedural authority set out in section 6258.
The records for which disclosure is sought are those in the possession of the Los Angeles County Sheriff which disclose all of the information specified in section 6254, subdivision (f)(1) and (2)
as to each of those individuals arrested by Deputy Sheriffs Jeffrey Bailey (Bailey) and Charles Morales (Morales) during the 10-year period commencing on January 1,
1981, for certain crimes in which Bailey and/or Morales claimed to be the “victim.”
Bailey and Morales are currently defendants in a separate pending civil action brought by one Frank McMurray (McMurray) in which it is alleged that the two deputies on March 2, 1988, committed an assault and battery upon him and violated his civil rights (L.A. Super. Ct No. EAC 72546). McMurray is represented in that action by the same Ernest S. Gould who is counsel in this matter.
Disclosure of the same information sought here was previously sought by appropriate discovery procedures in the McMurray action. When the County reñised to produce the information, asserting essentially the same reasons as it urges here, McMurray brought a motion to compel, which was denied. He then filed a petition for a writ of mandate in this court, which we summarily denied on May 19, 1992. Kusar tacitly concedes that this action, doubtless brought at the instigation of Mr. Gould, McMurray’s attorney, is a second effort to obtain disclosure of the same records which were denied McMurray under the relevant discovery statutes.
On September 18, 1992, Kusar filed this action in the trial court, as authorized by section 6258, to enforce the claimed right to disclosure of certain public records. On or about September 23, 1992, Kusar filed a motion for a specific order compelling the requested information. On October 14, 1992, the trial judge assigned the matter to a discovery referee who conducted a hearing and heard the argument of counsel. On October 28, 1992, the referee submitted his recommendation that Kusar’s motion be granted subject to the condition that Kusar pay the actual cost incurred by the County in generating and producing the requested information.
Thereafter, on November 17, 1992, the trial court modified the referee’s recommendations by limiting Kusar’s financial responsibility to the County’s “cost of duplication” and reduced the County’s liability for attorney fees to $2,000; as so modified the referee’s recommendations were adopted.
On December 14, 1992, the County filed the instant petition which also included a request for a stay. We issued an alternative writ on December 31, 1992, and set the matter for hearing. Through oversight, we did not rule on the County’s stay request. However, this omission was corrected on February 10, 1993, when we issued a stay of the trial court’s order of November 17, 1992, pending our determination of the petition.
Issues Presented
This case primarily presents a question of statutory construction. We must determine, in light of the statutory language, the legislative history, other relevant statutory provisions and applicable public policies, whether section 6254, subdivision (f), requires the disclosure of the information sought by Kusar. If it does, then we must determine if such a disclosure would violate any protected right of privacy. Understandably, the parties assert opposing views on these two questions. As we conclude that the County’s position is correct with respect to the first issue, we will not reach the second.
Discussion
1.
Standard of Review and General Rules of Statutory Construction
The construction and interpretation of a statute are questions of law which we necessarily consider de novo.
(California Teachers Assn.
v.
San Diego Community College Dist.
(1981) 28 Cal.3d 692, 699 [170 Cal.Rptr. 817, 621 P.2d 856].) The County properly brings this matter to our attention by a petition for an extraordinary writ.
The fundamental rule of statutory construction is that the court ascertain the intent of the Legislature from an examination of the statute as a whole.
(Select Base Materials
v.
Board of Equal.
(1959) 51 Cal.2d 640, 645 [335 P.2d 672];
Rice
v.
Superior Court
(1982) 136 Cal.App.3d 81, 86 [185 Cal.Rptr. 853].) We do this in order to be certain that our construction and application of the statute will effectuate the purpose of the law.
(Moyer
v.
Workmen’s Comp. Appeals Bd.
(1973) 10 Cal.3d 222, 230 [110 Cal.Rptr. 144, 514 P.2d 1224].) This process requires that we first look to the plain meaning of the words used and their juxtaposition by the Legislature
(People
v.
Knowles
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Opinion
CROSKEY, J.
The petitioner, County of Los Angeles (herein the County), seeks extraordinary writ relief to compel the trial court to vacate its order requiring the County to generate and disclose to the real party in interest, J. Ara Kusar (herein Kusar), certain recorded information regarding every person arrested (for certain particular offenses) by two specifically named deputy sheriffs over a ten-year period beginning January 1, 1981.
We conclude that the trial court’s order compels a disclosure of official governmental records which is neither required nor authorized by the statutory scheme relied upon by Kusar. We will therefore grant the requested writ relief.
Factual and Procedural Background
The issues presented to us are legal in nature and depend upon the following factual background, which is not in dispute.
This action was commenced on September 18, 1992, by Kusar who is a legal secretary in the law offices of Ernest S. Gould, Esq., one of the attorneys of record in this matter, to enforce rights under the California Public Records Act. (Gov. Code, § 6250 et seq.)
As we explain below, it
appears that Kusar commenced these proceedings to obtain access to certain public record information previously denied to Mr. Gould’s client by an adverse discovery ruling in a separate civil action for damages arising from the alleged use of excessive force by law enforcement officers. Kusar’s complaint (in fact, a petition for an order compelling disclosure of public records) was brought pursuant to the procedural authority set out in section 6258.
The records for which disclosure is sought are those in the possession of the Los Angeles County Sheriff which disclose all of the information specified in section 6254, subdivision (f)(1) and (2)
as to each of those individuals arrested by Deputy Sheriffs Jeffrey Bailey (Bailey) and Charles Morales (Morales) during the 10-year period commencing on January 1,
1981, for certain crimes in which Bailey and/or Morales claimed to be the “victim.”
Bailey and Morales are currently defendants in a separate pending civil action brought by one Frank McMurray (McMurray) in which it is alleged that the two deputies on March 2, 1988, committed an assault and battery upon him and violated his civil rights (L.A. Super. Ct No. EAC 72546). McMurray is represented in that action by the same Ernest S. Gould who is counsel in this matter.
Disclosure of the same information sought here was previously sought by appropriate discovery procedures in the McMurray action. When the County reñised to produce the information, asserting essentially the same reasons as it urges here, McMurray brought a motion to compel, which was denied. He then filed a petition for a writ of mandate in this court, which we summarily denied on May 19, 1992. Kusar tacitly concedes that this action, doubtless brought at the instigation of Mr. Gould, McMurray’s attorney, is a second effort to obtain disclosure of the same records which were denied McMurray under the relevant discovery statutes.
On September 18, 1992, Kusar filed this action in the trial court, as authorized by section 6258, to enforce the claimed right to disclosure of certain public records. On or about September 23, 1992, Kusar filed a motion for a specific order compelling the requested information. On October 14, 1992, the trial judge assigned the matter to a discovery referee who conducted a hearing and heard the argument of counsel. On October 28, 1992, the referee submitted his recommendation that Kusar’s motion be granted subject to the condition that Kusar pay the actual cost incurred by the County in generating and producing the requested information.
Thereafter, on November 17, 1992, the trial court modified the referee’s recommendations by limiting Kusar’s financial responsibility to the County’s “cost of duplication” and reduced the County’s liability for attorney fees to $2,000; as so modified the referee’s recommendations were adopted.
On December 14, 1992, the County filed the instant petition which also included a request for a stay. We issued an alternative writ on December 31, 1992, and set the matter for hearing. Through oversight, we did not rule on the County’s stay request. However, this omission was corrected on February 10, 1993, when we issued a stay of the trial court’s order of November 17, 1992, pending our determination of the petition.
Issues Presented
This case primarily presents a question of statutory construction. We must determine, in light of the statutory language, the legislative history, other relevant statutory provisions and applicable public policies, whether section 6254, subdivision (f), requires the disclosure of the information sought by Kusar. If it does, then we must determine if such a disclosure would violate any protected right of privacy. Understandably, the parties assert opposing views on these two questions. As we conclude that the County’s position is correct with respect to the first issue, we will not reach the second.
Discussion
1.
Standard of Review and General Rules of Statutory Construction
The construction and interpretation of a statute are questions of law which we necessarily consider de novo.
(California Teachers Assn.
v.
San Diego Community College Dist.
(1981) 28 Cal.3d 692, 699 [170 Cal.Rptr. 817, 621 P.2d 856].) The County properly brings this matter to our attention by a petition for an extraordinary writ.
The fundamental rule of statutory construction is that the court ascertain the intent of the Legislature from an examination of the statute as a whole.
(Select Base Materials
v.
Board of Equal.
(1959) 51 Cal.2d 640, 645 [335 P.2d 672];
Rice
v.
Superior Court
(1982) 136 Cal.App.3d 81, 86 [185 Cal.Rptr. 853].) We do this in order to be certain that our construction and application of the statute will effectuate the purpose of the law.
(Moyer
v.
Workmen’s Comp. Appeals Bd.
(1973) 10 Cal.3d 222, 230 [110 Cal.Rptr. 144, 514 P.2d 1224].) This process requires that we first look to the plain meaning of the words used and their juxtaposition by the Legislature
(People
v.
Knowles
(1950) 35 Cal.2d 175, 182-183 [217 P.2d 1]); and we are bound to give effect to a statute according to the usual and ordinary import of those words.
(Rich
v.
State Board of Optometry
(1965) 235 Cal.App.2d 591, 604 [45 Cal.Rptr. 512].) We may not add to or alter those words in order to accomplish a purpose that does not appear on the face of the statute or from its legislative history.
(Brown
v.
Superior Court
(1990) 224 Cal.App.3d 989, 992 [274 Cal.Rptr. 442].) However, if more than one reasonable construction of the statutory language is possible, then we should look at the legislative
history and other extrinsic aids to determine the legislative purpose
and adopt the construction which most closely serves it.
(Moyer
v.
Workmen’s Comp. Appeals Bd., supra,
10 Cal.3d at p. 232;
People
ex rel.
Riles
v.
Windsor University
(1977) 71 Cal.App.3d 326, 332 [139 Cal.Rptr. 378];
Wilson
v.
Board of Retirement
(1959) 176 Cal.App.2d 320, 324 [1 Cal.Rptr. 373].)
2.
Properly Construed, the Scope of Section 6254, Subdivision (f)( 1) and (f)(2), Is Limited to Disclosure of Contemporaneous Records of Current Police Activities
The County argues that section 6254, subdivision (f) (1) and (2), authorizes disclosure only of
contemporaneous
information relating to persons
currently
within the criminal justice system and cannot be used to discover criminal history information going back 10 years. Kusar, on the other hand, contends that the language plainly directs disclosure of the requested information and the County may only avoid the statutory mandate by showing one of the two described exceptions,
which it has failed to do.
The language utilized in section 6254, subdivision (f), is consistent with the more narrow construction placed on it by the County. For example, “records” of complaints and investigations and “files compiled” by state and local agencies for correctional, law enforcement and licensing purposes are exempt from the general requirements of the Public Records Act. However, the second paragraph of subdivision (f) requires that the public have access to certain limited kinds of “information” extracted from such records and files.
(Williams
v.
Superior Court
(1993) 5 Cal.4th 337, 348, 360-361 [19 Cal.Rptr.2d 882, 852 P.2d 377].) This information is described in terms which strongly suggest that contemporaneous information is intended. The disclosed information must include (1) the
“current address”
of an arrestee, (2) the time and date of booking, (3) the location where the arrestee is then
currently
being held or, if not in custody, the time and manner of release, (4) the amount of bail set, (5) all charges on which the arrestee is
being held
and (6) any
outstanding
warrants or parole violations. This information is patently the type of information which would be relevant to current and contemporaneous police activity. Much of it would make no sense in the
context of a 10-year history of arrest activity. Indeed, if construed in any other way this new exception would come close to consuming the exemption contained in the first paragraph of subdivision (f).
Nevertheless, it would not be entirely unreasonable to construe the statutory language in the broad general manner proposed by Kusar. The statutory language alone does not conclusively eliminate an interpretation which would authorize the release at a later time of information which was “current” when compiled. We therefore conclude the language is ambiguous and it is necessary to look at additional factors to determine the purpose and intent of the statute.
We begin with the legislative history. This legislation started out in the 1981-1982 Regular Session as Assembly Bill No. 909 (AB 909) and the history of that bill reflects that its purpose was to modify the then-existing statutory limitations on the disclosure of specified information in criminal complaints or law enforcement investigations. Up until that time such disclosure was restricted to the parties involved, insurance carriers or any person harmed during a particular incident.
It appears that the primary impetus for this proposed legislative change came from the California Newspaper Publishers Association. That group sought to expose to routine
access by any interested member of the public such
current
police agency records as “activity logs,” “original entry” documents and police blotters as a means of permitting the public and the press to monitor local law enforcement.
This is confirmed by the comments on AB 909 contained in the report of the Senate Committee on the Judiciary (1981-1982 Reg. Sess.). In
explaining the need for this bill, the committee stated: “Police departments in most jurisdictions traditionally make available their station blotters and booking sheets for press review. Proponents note, however, that in recent years an aggressive attitude in reporting crime news has, in some instances, resulted in the closing of all records of police activity in apparent retaliation for critical press accounts in some cities. Cutting off press access to log sheets that record police activity on a chronological basis may hamper effective press reporting of criminal activity in a community, [f] This bill would make express what proponents maintain is implied by common law tradition and the scope of the Public Records Act—that incident logs and booking sheets recording the daily investigatory and arrest activity of local police departments should be open in public inspection.”
However, on or about September 10, 1981, the Governor vetoed AB 909 as too broad.
He invited both the press and law enforcement officials to work together “on mutually acceptable legislation that serves both the public safety and right to know.” Assembly Bill No. 277 (AB 277), introduced in 1982, was the result and it was ultimately passed, signed by the Governor and became effective on January 1, 1983. It amended section 6254, subdivision (f) to read as it does now.
It seems obvious that the legislative history of AB 909 is directly relevant to our examination of this statute since AB 277 was the same bill except for modifications requested by the Governor’s veto message on AB 909. Indeed, the legislative history of AB 277 itself is fairly modest, reflecting as it does that it is the compromise response to the veto of AB 909.
Our examination of that history persuades us that the County’s construction of section 6254, subdivision (f) is the more appropriate one.
We believe that this 1982 legislation demonstrated a legislative intent only to continue the common law tradition of contemporaneous disclosure of individualized arrest information in order to prevent secret arrests and to mandate the continued disclosure of customary and basic law enforcement information to the press. It seems clear that the Legislature and
the Governor both understood that AB 277 would require no departure from, but simply mandate, what had been basic and customary at common law and, indeed, what many law enforcement agencies were then doing as a matter of course.
Our conclusion that the mandate of section 6254, subdivision (f)(1) and (f)(2) is limited to contemporaneous information is reinforced by the existence of other statutes which regulate the maintenance and disclosure of historical information of the kind sought by Kusar. In particular, sections 832.5, 832.7 and 832.8 of the Penal Code, together with sections 1043 through 1046 of the Evidence Code, impose rather careful restrictions upon the disclosure of information from records of citizen complaints against police officers. While Kusar’s request is phrased as a request for arrest information, not as one for information regarding complaints against Bailey and Morales, there can be little doubt the ultimate purpose of the request is to discover indirectly information of the kind governed by these statutes.
Penal Code section 832.5 requires every state and local agency which employs peace officers to establish procedures to investigate citizen complaints against such officers, to make a written description of such procedures available to the public and to maintain records regarding all complaints for at least five years. Section 832.7 provides that peace officer personnel records and records maintained pursuant to section 832.5 are confidential and may be disclosed only through procedures provided in Evidence Code sections 1043 and 1046, except where disclosure is sought by a grand jury, district attorney’s office or Attorney General’s office. Section 832.8 provides that “personnel records” include records of the
investigation of complaints concerning a peace officer’s performance of his or her duty.
Evidence Code section 1043 provides that peace officer personnel records and records maintained pursuant to Penal Code section 832.5 are discoverable by means of a noticed motion as described in Code of Civil Procedure section 1005, and upon a showing of good cause, including a showing that the information is material to the action in which it is sought. Section 1045 provides that nothing in the Evidence Code sections governing official information (Evid. Code, art. 9, §§ 1040-1047) affects a party’s right of access to information relating to police misconduct, “provided that such information is relevant to the subject matter involved in the pending litigation.” In determining relevance, a court must conduct an in camera review of the records, pursuant to Evidence Code section 915 and must exclude discovery of information more than five years old. Section 1046 provides that where discovery of peace officer information is sought in an action where it is alleged that an officer used excessive force in an arrest, a copy of the arrest report respecting the subject incident must be attached to the motion.
These statutes set forth detailed and careful procedures to assure that the sensitive information contained in records relating to allegations of police misconduct will be disclosed only upon a showing of manifest necessity. Such procedures would be nullified if, as Kusar argues, the same information, or information leading to it, could be obtained as a matter of right through the Public Records Act. Obviously, we cannot construe section 6254, subdivision (f), to require such a result. (Code Civ. Proc., § 1858;
Williams
v.
Superior Court, supra,
5 Cal.4th at p. 357.)
Kusar tacitly concedes that the same information he now seeks was previously sought by discovery in the McMurray action, first through a motion to compel discovery and thereafter through a petition for a writ of mandate addressed to this court. He further admits discovery was
denied
each time. The record in this action does not reveal the reason for the denial, but it is reasonable to infer it resulted from the failure to meet the standards of good cause required by Evidence Code sections 1043 and 1045, which would have necessarily determined the outcome of the request. Section 6254, subdivision (f), simply cannot be construed in a way that authorizes the circumvention of rulings of a court made pursuant to important discovery statutes protecting the confidentiality of law enforcement information.
Finally, we cannot ignore the financial aspect of the requested disclosure. As we have noted above, section 6254, subdivision (f) does not authorize the
release of “records” and “files” containing the information sought by Kusar, but only of “information” extracted from the records.
(Williams
v.
Superior Court, supra, 5
Cal.4th at pp. 348, 360-361.) This means that to comply with Kusar’s request, the sheriff’s department not only must retrieve records and files going back many years, but must itself extract from those records and files the information requested, rather than merely duplicating certain records and turning them over to Kusar.
The record before us reflects that to generate, copy and disclose the requested information would impose a substantial financial burden on the sheriff which he does not have the budget authority to incur. Yet the Legislature (§ 6257) has provided only for recovery of
duplication costs
by the law enforcement agency involved. This is a restriction which is both reasonable and appropriate where the mandatory disclosure is limited to current records of contemporaneous activity, but totally unreasonable and inappropriate where both generation and compilation of information from historical archives is required.
Conclusion
Based on the legislative purpose and intent which we glean from the legislative history, we conclude that the records to be disclosed under section 6254, subdivision (f)(1) and (2), are limited to current information and records of the matters described in the statute and which pertain to contemporaneous police activity. We therefore reject the broad construction of the statute advocated by Kusar and necessarily adopted by the trial court in the making of its order.
As we conclude that the statute does not require the broad disclosure of information required by the trial court’s order, and issue our writ on that basis, we need not reach or discuss the other arguments raised by the County, including the broad questions relating to privacy invasion.
Disposition
The alternative writ is discharged and the stay order of February 10,1993, is vacated. Let a peremptory writ issue commanding the trial court to vacate its order of November 17, 1992, and to issue a new and different order denying Kusar’s motion to compel disclosure; the trial court shall then conduct such further proceedings in this matter as are appropriate and consistent with the views expressed herein.
Klein, P. J., and Kitching, J., concurred.