Commonwealth v. Shields

50 Pa. Super. 1, 1912 Pa. Super. LEXIS 1
CourtSuperior Court of Pennsylvania
DecidedMarch 1, 1912
DocketNo. 1; Appeal, No. 100
StatusPublished
Cited by33 cases

This text of 50 Pa. Super. 1 (Commonwealth v. Shields) is published on Counsel Stack Legal Research, covering Superior Court of Pennsylvania primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Commonwealth v. Shields, 50 Pa. Super. 1, 1912 Pa. Super. LEXIS 1 (Pa. Ct. App. 1912).

Opinions

Opinion by

Rice, P. J.,

It appears that the defendant, who was sheriff of Westmoreland county, was deputized at divers times by the sheriff of Fayette county to serve certain writs, eight in number, issued out of the court of common pleas of the latter county against residents of the former county; that these writs were returned by the defendant, with certain sums indorsed thereon as “my costs”; that the sums thus charged for his services were paid by checks drawn to his order as sheriff; that these checks were indorsed by his deputy by means of a rubber stamp, “Pay to the order of Safe Deposit and Trust Company, Greensburg, Pa., John E. Shields, Sheriff,” and deposited in bank in an account kept in the name of “John E. Shields, Sheriff”; and that the checks were duly collected and the proceeds credited to that account. It appears further, that the defendant did not account for, nor pay over these fees to the county treasurer, and did not enter them in the special account book which he was required by law to keep. The indictment in this case related to these transactions. Eight of the counts upon which the defendant was convicted charged misdemeanor in office in willfully neglecting to make proper entry of these fees in the special account book; one count charged misdemeanor in office in failing to account for them; one charged perjury in making oath [11]*11to his monthly return; and eight charged embezzlement of the same sums.

By reason of the population of Westmoreland county, the sheriff was subject to the provisions of the Act of March 31,1876, P. L. 13, which was enacted to carry into effect sec. 5 of art. XIV of the constitution, relative to the salaries of county officers and the payment of fees received by them into the state or county treasury, in counties containing over 150,000 inhabitants. Therefore, his compensation was by salary, which, with the salaries of his deputies and clerks, was a charge upon the treasury of the county, to the extent of the fees collected and paid in by him or earned, where such fees are a charge upon the county treasury. But all the fees collected by him by virtue of his office belonged to the county. The act of 1876 is very explicit upon this point. Section 1 provides, and the idea is reiterated in sec. 15, that all fees limited and appointed by law to be received by county officers, or which they shall legally be authorized, required or entitled to charge or receive, shall belong to the county for which they are elected or appointed; “and it shall be the duty of each of said officers to exact, collect, and receive all such fees to and for the use of their respective counties, except . . . .; and none of said officers shall receive for his own use, or for any use or purpose whatever, except for the use of the proper county or for the use of the state, as the case may be, any fees for any official services whatsoever.” Subsequent sections provide an elaborate but easily understood system to be pursued in order to secure proper accounting for the fees received by the officer and payment of the same into the county treasury. Thus sec. 2 makes it the duty of the officer to keep a special account book, the form of which shall be prescribed by the controller, or, where there is no such officer, then by the county auditors, in which an entry shall be made of all the moneys received for fees, and, on the first Monday of each month, to pay to the county treasurer all fees received during the preceding month. He is also required, [12]*12by the same section, to file with the controller or auditors, as the case may be, a transcript in detail of his fee account book for the preceding month, to which he shall make oath or affirmation “that the said transcript contains a true and correct list of all the fees received, earned or chargeable upon the county, for services rendered in his office, either by himself, deputies or clerks, during the preceding month .... and that he has not received and is not to receive from any person or persons whatsoever, for any official services or duty, any other fees than those so entered on said transcript.” Then follows, in sec. 3, the provision that if the officer “shall neglect to render the accounts or to pay over the money received for fees as required by this act, or shall willfully neglect to make any proper entry in the book or books required to be kept, .... or fail to comply with any of the provisions of this act, or neglect to discharge any of the duties herein imposed, the same shall be deemed a misdemeanor in office,” etc. And finally, sec. 4 provides that any officer who shall “willfully swear falsely” in verifying any account, transcript or bill, required by the act, or in making any affidavit in reference thereto, shall be deemed guilty of perjury.

1. Under any permissible construction of the act of 1876, the fees collected by the defendant on the writs alluded to at the outset of this opinion belonged to the county, and proper entry of the same should have been made in the special account book which the defendant was required to keep and did keep. We need not take up time in discussing a proposition which results so plainly from due consideration of the general purpose and intent of the act as well as its unambiguous words. But it is earnestly contended that the defendant, particularly as the business and duties of his office required him to have the assistance of deputies and clerks, could not be held criminally liable upon the several counts which charged him with willfully and unlawfully neglecting and omitting to make entry, in the books provided for that purpose, of fees received and earned for the service of the writs above alluded to, un[13]*13less “the entries in those books were made by the defendant,” or “he had guilty knowledge of the alleged omissions or neglect,” or “he willfully and negligently employed an incompetent and unfit person to keep the books and make the entries therein.” We cannot agree that this proposition presents a complete summary of the sheriff’s responsibility and duty in respect to the entries to be made in the special account book, or comprehends every state of facts upon which conviction of the charges embraced in these counts could be maintained. It leaves out of view the duty which rests upon the officer, of exercising such reasonable supervision of the acts of his deputies and clerks as the circumstances admit of. He is the responsible head of the office. He assumes its high functions upon his implied representation that he has ability to give such • supervision, and upon his implied undertaking, as well as his positive official obligation, to give it. While he may act through a deputy, yet the duty of making the entries devolves primarily upon him, and this includes the duty of exercising supervisory care and vigilance to see that the statutory requirement is fulfilled. He is required, by the act, to make oath to the correctness of the account, even though the entries in the book be made by his deputy or clerk — a requirement which would not have been imposed if the legislature had intended that he could completely perform his whole duty, with regard to the keeping of the account, by employing a competent deputy or clerk. Such construction of the act would be contrary to its letter and spirit and would seriously impair the efficacy of its wise provisions. It would tend to encourage a kind of willful neglect of official duty which, if it became common, would probably result in gross abuses which the penal provisions of the statute were intended to prevent.

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Bluebook (online)
50 Pa. Super. 1, 1912 Pa. Super. LEXIS 1, Counsel Stack Legal Research, https://law.counselstack.com/opinion/commonwealth-v-shields-pasuperct-1912.