Bolton v. Commissioner

92 T.C. No. 36, 92 T.C. 656, 1989 U.S. Tax Ct. LEXIS 40
United States Tax Court·Decided March 28, 1989·No. Docket No. 14125-88·Published·Cited by 6 cases

Opinion

OPINION

Chabot, Judge:

Respondent’s motion to extend time within which to answer filed herein was assigned to Special Trial Judge Peter J. Panuthos.1 This case came before the Court on respondent’s motion to extend time within which to answer. After a review of the record, we agree with and adopt his opinion as set forth below.

OPINION OF THE SPECIAL TRIAL JUDGE

PANUTHOS, Special Trial Judge:

This case came before the Court on respondent’s motion to extend time within which to answer. A notice of deficiency was issued to petitioners on May 26, 1988, determining a deficiency for the taxable year 1984 in the amount of $12,124.67. Respondent also determined additions to tax under section 6653(a)(1) in the amount of $606.15 and section 6653(a)(2) in the amount of 50 percent of the interest due on the deficiency. Respondent further determined that there is a substantial understatement of income tax liability within the meaning of section 6661 and determined an addition to tax in the amount of $3,031.16.

A petition was filed on June 17, 1988, and a copy thereof served on respondent on June 20, 1988.2 In the petition, petitioners allege, among other things, that respondent failed to issue the notice of deficiency within the period prescribed by section 6501. Respondent’s answer was due to be filed on August 19, 1988. After service of the petition on respondent, an input was made in respondent’s national computer system known as “CATS.” On June 24, 1988, respondent’s San Jose District Counsel Office sent a printout of computer data to the San Jose Appeals Division, and to the San Jose District Examination Division requesting the administrative file. On August 10, 1988, a. second request for the administrative file was sent from the San Jose District Counsel Office to the San Jose Appeals Division. District Counsel received the administrative file on August 16, 1988.

Respondent’s motion to extend time within which to answer was filed on August 8, 1988. Respondent’s answer was lodged on October 7, 1988.3 In his motion, respondent’s counsel alleges that he did not have the administrative file which he required for preparation of affirmative allegations in the answer. Respondent argues that the allegations made by petitioners in their petition that the statute of limitations barred assessment of the deficiency are groundless. Respondent therefore concludes that, had petitioners not made the allegations in their petition, respondent’s counsel could have answered the petition without need for additional time. Since the petition was filed 22 days after the mailing of the notice of deficiency, respondent concludes that counsel had an additional 68 days to investigate the facts prior to filing the petition to determine whether or not petitioners had a good faith claim with respect to the statute of limitations issue.

In response, petitioners argue the following: (1) After the initial request for the administrative file on June 24, 1988, respondent apparently did nothing to obtain the file until the second request was made on August 10, 1988; (2) respondent’s counsel received the administrative file in response to the second request on August 16, 1988, and could have filed an answer by the due date, August 19, 1988; (3) respondent did not lodge his answer with the Court until October 7, 1988; (4) petitioners were justified in raising a statute of limitations issue since the original Federal tax return with date stamp of filing was not available to petitioners or counsel at the time of filing the petition; and (5) petitioners were out of town at the time the petition was filed and therefore the date of filing the return could not be verified.

As we have previously stated, it is within the complete discretion of the Court in the interest of justice to allow pleadings (other than the petition) to be made out of time or to extend the period within which such pleadings are to be filed. Betz v. Commissioner, 90 T.C. 816 (1988); Vermouth v. Commissioner, 88 T.C. 1488 (1987). Rule 25(c) allows some flexibility in applying our rules of timing where fairness demands relaxation of otherwise rigid time requirements. Rea v. Commissioner, 60 T.C. 717 (1973).

In determining whether respondent’s failure to file an answer within the 60-day period provided by Rule 36(a) was due to willful neglect or due to inadvertence, we stated in Vermouth v. Commissioner, supra at 1499 that “the test is not whether the defaulting party deliberately perpetuated the default, but rather whether by some reasonable diligence on his part the default could have been avoided.”

Respondent has not satisfied us that he acted with due diligence in obtaining the administrative file in this case. After respondent’s counsel’s initial request for the administrative file on June 24, 1988,' a second request was not made until August 10, 1988, more than 6 weeks later. There is nothing in this record indicating additional attempts to follow up in obtaining the administrative file. Further, respondent’s counsel received the administrative file on August 16, 1988, 3 days before the due date of August 19, 1988. Respondent has failed to explain why he did not immediately prepare an answer and file it with the Court on or before the due date. Respondent waited until October 7, 1988, before he lodged his answer with the Court. In this regard, it is noted that the affirmative allegations in the answer are simple and straightforward. Respondent alleges that petitioners’ 1984 Federal income tax return was filed on October 15, 1985,4 and that the notice of deficiency mailed on May 26, 1988, was issued prior to the expiration of the 3-year period of limitations under section 6501(a).

If these were the only matters to consider, we might well deny respondent’s motion since respondent’s failure to timely file his answer was attributable to “bureaucratic inertia.” Vermouth v. Commissioner, supra.

We do not review respondent’s conduct in a vacuum, however. Thus, if petitioners’ conduct in any way contributed to the failure to file a timely answer, this factor must also be considered in exercising our discretion. Respondent’s need for the administrative file in this case was created, at least in part, by petitioners’ allegations with respect to the statute of limitations. A review of the petition, which had a complete copy of the notice of deficiency attached, reveals that respondent may have been able to file his answer without such background data and substantially comply with Rule 36(b) had petitioners not pleaded the statute of limitations. However, with respect to the allegations that the period of limitations had expired, respondent under Rules 36 and 39 was required to affirmatively respond. This required a review of the Federal income tax return or other evidence of the date the return was filed. Thus the statute of limitations allegations made it impossible to provide an adequate answer without additional underlying documentation.

Counsel for petitioners alleges that at the time of the filing of the petition, he was unable to verify the filing date of the 1984 Federal income tax return. In this regard, we note that Rule 33(b) provides as follows:

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Bolton v. Commissioner, 92 T.C. No. 36, 92 T.C. 656, 1989 U.S. Tax Ct. LEXIS 40 (tax 1989).

92 T.C. No. 36 (Bolton v. Commissioner) — published by Counsel Stack Legal Research, free access to 12M+ legal documents.

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