Board of Commissioners v. Las Cruces Sun-News

2003 NMCA 102, 76 P.3d 36, 134 N.M. 283
CourtNew Mexico Court of Appeals
DecidedJune 11, 2003
Docket22,644
StatusPublished
Cited by30 cases

This text of 2003 NMCA 102 (Board of Commissioners v. Las Cruces Sun-News) is published on Counsel Stack Legal Research, covering New Mexico Court of Appeals primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Board of Commissioners v. Las Cruces Sun-News, 2003 NMCA 102, 76 P.3d 36, 134 N.M. 283 (N.M. Ct. App. 2003).

Opinion

OPINION

BUSTAMANTE, Judge.

{1} The Board of Commissioners of Doña Ana County (the County) refused to promptly disclose certain public records requested by the Las Cruces Sun-News (the Newspaper) pursuant to the Inspection of Public Records Act, NMSA 1978, §§ 14-2-1 to -12 (1999, prior to 2001 amendment) (IPRA). The district court ruled in favor of the Newspaper and ordered the County to pay attorney fees pursuant to Section 14-2-12(D). Three issues are pi’esented: (1) whether it was error to deny the County’s motion for protective order, (2) whether the public interests in protecting related criminal and civil proceedings from prejudice outweigh the public interest in the immediate release of information regarding them status, and (3) whether an award of attorney fees was proper under the circumstances. We affirm.

BACKGROUND

{2} In September 1999 the Newspaper made a written request under IPRA for a copy of a settlement agreement between the County and former Doña Ana County Detention Center inmate Claudia Moreno, including its terms and amounts, as well as any documents reflecting the attorney fees incurred by the County during the course of negotiations. Moreno’s civil claims were based on allegations of criminal sexual acts by two former county detention officers. In a second letter, the Newspaper expanded its request to include “any and all documents related to settlements the County of Doña Ana has reached on behalf of the Doña Ana County Detention Center.”

{3} In a letter response to these requests, the County acknowledged it was undoubtedly required to release the documents, but claimed a temporary exemption from disclosure under the Risk Management Division (RMD) confidentiality provision, NMSA 1978, § 15-7-9(A)(2) (1981), an exception incorporated through a provision in IPRA exempting confidential documents “as otherwise provided by law.” Section 14-2-l(A)(8). The County also cited the countervailing public interests exception recognized in State ex rel. Newsome v. Alarid, 90 N.M. 790, 797, 568 P.2d 1236, 1243 (1977), claiming the public interest in protecting public funds by providing a zealous defense, and the public interest in having proceedings free from undue prejudice, tipped the balance in favor of nondisclosure until all related litigation was resolved.

{4} At the time the Petition was filed, there were three civil lawsuits pending by former inmates of the Doña Ana County Detention Center who alleged they had been sexually assaulted by county detention officers while they were incarcerated at the facility. Two additional civil claims had settled, and there were criminal charges pending against six detention officers based on these same allegations. Perhaps anticipating additional requests would be forthcoming because of similar tort claims notices and correspondence threatening litigation it received, the County filed a Petition for Declaratory Decree that “the counterveiling [sic] public policy exception to [IPRA justified] a delay” in disclosing the settlement records to Newspaper, “until all related civil claims and criminal proceedings [were] resolved.” The Newspaper counterclaimed that the denial of its request constituted a violation of IPRA and asked the district court to order the County to disclose the records and award it attorney fees.

{5} Several months after filing the Petition, the County filed a motion for protective order, followed by a motion for summary judgment. Both motions were denied and the district court issued a “final order” holding that the denial of the County’s motion for summary judgment was dispositive of the Newspaper’s counterclaim for violation of IPRA and awarded the Newspaper attorney fees in the amount of $3353. We remanded the case to district court so it could clarify the final order. The district court entered an Amended Final Order on February 4, 2003, ordering the County to produce the Moreno settlement agreement and any other settlement documents, in related cases, which the Newspaper might request.

I. MOTION FOR PROTECTIVE ORDER

{6} The County sought a protective order to seal the district court record of the summary judgment proceedings and to maintain the information disclosed during the hearing confidential. The County pursued this avenue in lieu of the in camera review contemplated by Newsome. 90 N.M. at 796, 798, 568 P.2d at 1242, 1244. The motion asked that the summary judgment hearing also be closed to the public. We assume the reason for this tack was to allow the parties to argue, and the district court to consider, all of the relevant facts at the summary judgment hearing without making that information public at the hearing.

{7} Rule 1-026(C) NMRA 2003 “permits the district court ‘for good cause shown’ to issue a protective order ‘which justice requires to protect a party or person from annoyance, embarrassment, oppression or undue burden or expense.’ ” John Does I through III v. Roman Catholic Church of the Archdiocese, Inc., 1996-NMCA-094, ¶ 13, 122 N.M. 307, 924 P.2d 273. The movant bears the burden to show that “disclosure will work a clearly defined and serious injury to the party seeking closure. The injury must be shown with specificity.” Krahling v. Executive Life Ins. Co., 1998-NMCA-071, ¶ 15, 125 N.M. 228, 959 P.2d 562 (internal quotation marks and citations omitted). In short, good cause “must be based on a factual determination of potential harm, not on conclusory statements.” Id. ¶ 10, 959 P.2d 562. In determining whether good cause has been shown, courts balance “the party’s need for information against the injury that might result if uncontrolled disclosure is compelled.” Id. ¶ 15, 959 P.2d 562.

{8} The district court is given broad discretion in determining whether good cause has been shown and reversal is permitted only for an abuse of discretion. John Does I through III, 1996-NMCA-094, ¶ 13, 122 N.M. 307, 924 P.2d 273. “An abuse of discretion occurs if the decision is against the logic and effect of the facts and circumstances of the case.” Bustos v. Bustos, 2000-NMCA-040, ¶ 24, 128 N.M. 842, 999 P.2d 1074.

{9} The County argues that the district court needed to consider the nature of the requested information in order to decide whether it could appropriately decide if it could delay disclosure without sanctions. The County provided information as to the number of civil litigants, the alleged perpetrators, the dates, conduct, and nature and extent of injuries alleged, and whether the civil claims had been resolved. The County declined to disclose the details of the then completed settlements to the district court, unless the court first issued a protective order.

{10} As an initial matter, we note there is no order denying the motion for protective order in the record and transcripts of the hearing on the motion were not submitted for our review. We assume, therefore, the district court considered all of the facts provided to it in the County’s motions. Reeves v. Wimberly, 107 N.M. 231, 236,

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Bluebook (online)
2003 NMCA 102, 76 P.3d 36, 134 N.M. 283, Counsel Stack Legal Research, https://law.counselstack.com/opinion/board-of-commissioners-v-las-cruces-sun-news-nmctapp-2003.