Ashland Equities Co. v. Clerk

110 A.D.2d 60, 493 N.Y.S.2d 133, 1985 N.Y. App. Div. LEXIS 49307
CourtAppellate Division of the Supreme Court of the State of New York
DecidedAugust 22, 1985
StatusPublished
Cited by13 cases

This text of 110 A.D.2d 60 (Ashland Equities Co. v. Clerk) is published on Counsel Stack Legal Research, covering Appellate Division of the Supreme Court of the State of New York primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Ashland Equities Co. v. Clerk, 110 A.D.2d 60, 493 N.Y.S.2d 133, 1985 N.Y. App. Div. LEXIS 49307 (N.Y. Ct. App. 1985).

Opinion

OPINION OF THE COURT

Sullivan, J. P.

This appeal presents the issue of whether the Clerk of New York County is a State officer when recording a lis pendens filed against real property. We conclude that he is.

On or about September 15, 1982, plaintiff’s assignor entered into a contract of sale with Baroukh Sasouness for the purchase of a certain parcel of real property known as 525-527-529 West 49th Street in New York City. Under the terms of the contract the premises were to be transferred to the buyer vacant and free of all tenants, lessees and occupants. Previously, on May 7, 1982, a lis pendens had been filed with the Clerk of New York County against the property by one Vega, a former tenant of 525 West 49th Street, in connection with an action entitled “D. Scott et al. v. Baroukh Sasouness and DHPD of the City of New York”, in which D. Scott, E. Vega and L. Santalia sought, inter alia, an [61]*61order granting them repossession of their apartments. Apparently, the lis pendens had been inaccurately and incorrectly filed by the Clerk.

Sometime thereafter, the contract was assigned to plaintiff. After a title search which, as a result of the improper filing, failed to disclose the Vega lis pendens, plaintiff completed the sale and, in reliance on the purported accuracy of the title search, took title to the property subject to any properly recorded lien, encumbrance or lis pendens but without actual notice of the Vega lis pendens. Apparently, plaintiff first learned of the lis pendens in May 1984, when Vega commenced a proceeding in the Civil Court seeking to enforce her claim to a right of occupancy in the 525 West 49th Street premises.

Plaintiff thereafter commenced this action in the Supreme Court, New York County, seeking $2,500,000 in damages against the Clerk and others, and alleging, as against the Clerk, negligence in the docketing of the lis pendens. The Clerk moved to dismiss the complaint against him on the grounds that a State officer cannot be sued in the Supreme Court for alleged negligence in performing his official duties, and that he is immune from liability since the recording of a lis pendens is a governmental function to which the State’s sovereign immunity attaches.

Special Term denied the motion, finding that in filing a lis pendens the Clerk was acting as a local county official and thus was amenable to the jurisdiction of the Supreme Court, and that he was not immune from liability for his negligence since the filing was purely a ministerial function and not a sovereign act. This appeal followed. Since we find that in recording a lis pendens a county clerk acts as a State officer, any claim against him, based upon his negligence in filing such instrument, is cognizable only in the Court of Claims. Accordingly, we reverse and grant the motion to dismiss.

The county clerk has traditionally been viewed as an officer performing dual roles. On one hand, while performing his duties as clerk of the Supreme Court or County Court, the clerk is a State judicial officer imbued with the power and qualified immunity inherent in that position. By contrast, in the performance of his general duties he is, although a constitutional officer (NY Const, Art XIII, § 13 [a]), a local officer. This duality of roles was recognized by the Court of Appeals over a half century ago in Olmsted v Meahl (219 NY 270, 275): “The county clerk is a constitutional officer. (Constitution State of New York, art. 10, § 1.) Although a constitutional officer he is, while in the [62]*62performance of his general duties as county clerk, a local, viz., a county officer. It is also provided by the Constitution that ‘Clerks of the several counties shall be clerks of the Supreme Court, with such powers and duties as shall be prescribed by law.’ (Constitution of the State of New York, art. 6, § 19.) County clerks are also clerks of the County Courts * * * The county clerk as a clerk of the courts is a state officer and in the performance of his duties as such is performing the duties of a state officer. In so acting he is a part of the judicial system of the state. Such system is not bounded by county or other lines which subdivide the state.”

While the nature of the office of the county clerks within the City of New York has been significantly altered since Olmsted by subsequent amendments to the State Constitution, the basic dichotomy in the county clerk’s role remains. In this regard, we do not view the Third Department’s decision in Durante v Evans (94 AD2d 141, affd 62 NY2d 719) as mandating a different conclusion. The issue there was limited to whether the power of appointment over the positions of counsel and deputy clerk in the offices of the five county clerks within the City of New York was vested in the respective county clerks or in the Chief Administrative Judge of the Unified Court System. The clerks relied upon County Law §§ 911 and 912 (derived from L 1909, ch 16), which, inter alia, specifically granted them the power of appointment over these offices. The Chief Administrative Judge argued that sections 911 and 912 had been superseded by various constitutional amendments and statutes enacted pursuant thereto. The court agreed.

In holding that sections 911 and 912 had been abrogated, the Durante court (supra) relied on the 1935 constitutional amendments specifically altering the method of selection as well as the prescribed duties of the county clerks for the counties within the City of New York, the 1962 court reorganization amendment, and the 1978 amendment vesting in the Chief Judge of the Court of Appeals the general supervisory powers formerly exercised by the Administrative Board and creating the position of Chief Administrator of the Courts. By virtue of these amendments, the court concluded (at p 146), “the exclusive power to appoint individuals to the positions of counsel and deputy clerk in the offices of the county clerks of the counties within New York City is in the Chief Administrative Judge of the Courts”.

While the court in Durante (supra, at p 145) did view the county clerks within the City of New York as, “now wholly within the Unified Court System, while county clerks for the [63]*63remaining counties serve dual functions”, the former have by no means ceased to carry out local functions imposed upon them by the County Law, as this court and others, in cases decided subsequent to the 1935 constitutional amendments, albeit in a pre-1962 and 1978 constitutional amendment context, have recognized. (See, e.g., Matter of Bergerman v Byrnes, 114 NYS2d 416, affd 280 App Div 884, affd 305 NY 811; Matter of Shea v Falk, 10 AD2d 142.)

Under the 1894 Constitution, which Olmsted (supra) interpreted, all county clerks performed court, recording and licensing functions. (1894 NY Const, art X, § 1.) The 1935 amendments altered the duties of the county clerks within the City of New York and made clear that their primary function was to serve as clerk of the Supreme Court for their respective counties. (See, now NY Const, art VI, § 6 [e].) The recording of instruments affecting real property was, for instance, no longer a primary facet of the office and, indeed, need not be performed by the county clerks at all, unless the City of New York designated them to perform that function.1 In contrast, county clerks outside the City of New York continued to serve as registers and recorders of all official records.

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Cite This Page — Counsel Stack

Bluebook (online)
110 A.D.2d 60, 493 N.Y.S.2d 133, 1985 N.Y. App. Div. LEXIS 49307, Counsel Stack Legal Research, https://law.counselstack.com/opinion/ashland-equities-co-v-clerk-nyappdiv-1985.