§ 9-4-206 — Disposition of revenue; cash accounts; investment of monies held by state institutions

(a) Receipts of revenue and other resources that require
allocation into more than one (1) fund or to more than one (1)
governmental unit shall be deposited in an account for holding
until allocated in accordance with law. All revenue and money
received or held by a state governmental unit shall be placed in
the appropriate fund except as otherwise provided. Except as
otherwise provided by law, no bank accounts shall be opened or
maintained nor shall revenue, cash, checks or other written
instruments, notes, mortgages, securities, performance bonds or
other similar obligations be held by any state governmental unit
except the state treasurer.
(b) Supplemental additions to approved budgets for
acceptance and expenditure of federal funds authorized for
acceptance by the governor after notice is provided to the
legislature pursuant to W.S. 9-2-1005(g) and, if applicable, the
additional requirements of W.S. 9-2-1005(g) have been met, shall
be in writing, signed by the governor or his designated
representative with copies to the state auditor and state budget
department. Upon approval by the governor, federal revenue that
is accepted and which will result in a saving or replacement of
state monies to accomplish a budgeted activity or function shall
be transferred to the general fund with appropriate explanation.
If the provisions of W.S. 9-2-1005(g)(ii) or (iv)(A) or (B) are
applicable, the joint appropriations committee shall meet as
soon as feasible and in all events not less than ten (10) days
after the legislature has received the request from the
governor. The committee shall vote whether to recommend the
legislature should meet in special session pursuant to Wyoming
Constitution Article 3, Section 7 to consider the acceptance or
expenditure of the federal funds. Upon receipt of the
committee's recommendation, the presiding officers of each house
shall initiate a poll of the members of the legislature in
accordance with rules of the legislature for calling itself into
special session. The governor may not accept or expend the funds
until the earlier of:
(i) Certification by either the president of the
senate or the speaker of the house to the governor's office that
a majority of the elected members of the Senate or House have
not elected to call their body into special session;
(ii) Forty (40) days after the governor submitted his
request to the legislature under W.S. 9-2-1005(g).
(c) The state treasurer may establish cash accounts for
state government units. The cash accounts may be for purposes of
making change, for the payment of small local purchases, refunds
under one hundred dollars ($100.00), or, in the case of the
state fair, for any expenditures authorized by law. Cash
accounts shall be reimbursed at least monthly by submitting a
certified voucher supported by the documentation required by the
state auditor for issuance of a state warrant from the
appropriate accounts in the same manner as other vouchers are
submitted for payment. The reimbursement warrant shall be paid
from the appropriate account and charged to the budgeted expense
classifications, if any. Money provided by this subsection may
be placed in demand deposits for disbursement. All approved
change and petty cash accounts shall be an accountable cash item
within the state treasurer's cash accountability and supported
by receipts from the administrator of the state unit holding
change or petty cash accounts.
(d) The state treasurer may establish a cash account
within his office to facilitate the processing and payment of
cash refunds, or other fund cash disbursements, under one
hundred dollars ($100.00). Money provided by this subsection may
be placed in a demand deposit for disbursement. The cash account
shall be reimbursed at least monthly by submitting a certified
voucher supported by the documentation required by the state
auditor for issuance of a state warrant from the appropriate
accounts.
(e) Excluding compensation earned by prisoners confined to
a state penal institution, to the greatest extent possible all
monies held by any state institution belonging to patients,
residents or inmates of the state institution shall be deposited
or held at the location of the institution, to earn the highest
available rate of interest on an investment insured by the
United States government or agency or any department thereof and
to be available for withdrawal without penalty, and need not be
accounted for within the agency fund. With the consent of the
person owning the money or of any person legally responsible for
that person's financial affairs the monies may be invested in
accounts or certificates of deposit insured by the United States
government, agency or department which are for a fixed term and
have a penalty for early withdrawal. Each chief administrator of
an institution is accountable for all monies. An account shall
be kept for each individual showing all receipts, disbursements
and monies by type of account. To the greatest extent possible,
all monies not invested in fixed term investments shall be
deposited in individual savings accounts to accrue interest for
each individual. Monies not so deposited shall be kept in a
separate pooled demand account. The total receipts,
disbursements and balances shall be reported monthly to the
state treasurer and state auditor for disclosure in the state
financial reports. Upon discharge all money plus accrued
interest held on behalf of a patient, resident or inmate,
excluding lawful charges, shall be returned to that person or a
duly authorized person. If the patient, resident or inmate, or
other duly authorized person, cannot be found, or in the event
of death of the patient, resident or inmate, the money plus
accrued interest, excluding lawful charges, shall after a
reasonable effort to find and notify the heirs has failed, be
transmitted to the state treasurer to be held or distributed as
provided by W.S. 9-5-203.