§ 34.1-9-519 — Numbering, maintaining, and indexing records; communicating information provided in records

(a) For each record filed in a filing office, the filing
office shall:
(i) Assign a unique number to the filed record;
(ii) Create a record that bears the number assigned
to the filed record and the date and time of filing;
(iii) Maintain the filed record for public
inspection; and
(iv) Index the filed record in accordance with
subsections (c), (d) and (e).
(b) A file number assigned after January 1, 2005, must
include a digit that:
(i) Is mathematically derived from or related to the
other digits of the file number; and
(ii) Aids the filing office in determining whether a
number communicated as the file number includes a single-digit
or transpositional error.
(c) Except as otherwise provided in subsections (d) and
(e), the filing office shall:
(i) Index an initial financing statement according to
the name of the debtor and index all filed records relating to
the initial financing statement in a manner that associates with
one another an initial financing statement and all filed records
relating to the initial financing statement; and
(ii) Index a record that provides a name of a debtor
which was not previously provided in the financing statement to
which the record relates also according to the name that was not
previously provided.
(d) If a financing statement is filed as a fixture filing
or covers as-extracted collateral or timber to be cut, it must
be filed for record and the filing office shall index it:
(i) Under the names of the debtor and of each owner
of record shown on the financing statement as if they were the
mortgagors under a mortgage of the real property described; and
(ii) To the extent that the law of this state
provides for indexing of records of mortgages under the name of
the mortgagee, under the name of the secured party as if the
secured party were the mortgagee thereunder, or, if indexing is
by description, as if the financing statement were a record of a
mortgage of the real property described.
(e) If a financing statement is filed as a fixture filing
or covers as-extracted collateral or timber to be cut, the
filing office shall index an assignment filed under section
34.1-9-514(a) or an amendment filed under section 34.1-9-514(b):
(i) Under the name of the assignor as grantor; and
(ii) To the extent that the law of this state
provides for indexing a record of the assignment of a mortgage
under the name of the assignee, under the name of the assignee.
(f) The filing office shall maintain a capability:
(i) To retrieve a record by the name of the debtor
and:
(A) If the filing office is described in section
34.1-9-501(a)(i), by the file number assigned to the initial
financing statement to which the record relates and the date and
time that the record was filed or recorded; or
(B) If the filing office is described in section
34.1-9-501(a)(ii), by the file number assigned to the initial
financing statement to which the record relates; and
(ii) To associate and retrieve with one another an
initial financing statement and each filed record relating to
the initial financing statement.
(g) The filing office may not remove a debtor's name from
the index until one (1) year after the effectiveness of a
financing statement naming the debtor lapses under section
34.1-9-515 with respect to all secured parties of record.
(h) The filing office shall perform the acts required by
subsections (a) through (e) at the time and in the manner
prescribed by filing-office rule, but not later than two (2)
business days after the filing office receives the record in
question.
(j) Subsections (b) and (h) do not apply to a filing
office described in section 34.1-9-501(a)(i).