§ 17B-1-635 — Duties with respect to checks and other payment mechanisms.

(1) The district clerk or other designated person not performing treasurer duties shall prepare the necessary checks or make the necessary arrangements for direct deposit, wire transfer, or other electronic payment mechanism after having determined that:
(1)(a) the claim was authorized by:
(1)(a)(i) the board of trustees; or
(1)(a)(ii) the special district financial officer, if the financial officer is not the clerk, in accordance with Section 17B-1-642;
(1)(b) the claim does not overexpend the appropriate departmental budget established by the board of trustees; and
(1)(c) the expenditure was approved in advance by the board of trustees or its designee.
(2) (2)(a) (2)(a)(i) The treasurer or any other person appointed by the board of trustees shall sign all checks or review and authorize all direct deposits, wire transfers, or other electronic payments.
(2)(a)(ii) The person maintaining the financial records may not sign any single signature check or unilaterally authorize any direct deposit, wire transfer, or other electronic payment.
(2)(b) In a special district with an expenditure budget of less than $50,000 per year, a member of the board of trustees shall also sign all checks and review and authorize all direct deposits, wire transfers, or other electronic payments.
(2)(c) Before affixing a signature or other authorization, the treasurer or other designated person shall determine that a sufficient amount is on deposit in the appropriate bank account of the district to honor the check.

Legislative History

Amended by Chapter 382, 2024 General Session