§ 42-84-4. Powers and duties.
The director, through the forms management center, shall:
(1) Coordinate a forms management program for all state agencies and educational institutions
and provide assistance in establishing internal and external forms management capabilities;
(2) Study, develop, coordinate, and initiate forms of interagency and common administrative
usage, and establish basic state design and specification criteria to effect the standardization
of state forms;
(3) Provide assistance to state agencies and educational institutions for economical forms
design and forms art work composition and establish and supervise control procedures
to prevent the undue creation and reproduction of state forms;
(4) Provide assistance, training, and instruction in forms management techniques to state
agencies and educational institutions forms management representatives and departmental
forms coordinators, and provide direct administrative and forms management assistance
to new state organizations or institutions as they are created;
(5) Maintain a central cross index of state forms to facilitate the standardization of
these forms, to eliminate redundant forms, and to provide a central source of forms
usage and availability information;
(6) Utilize appropriate procurement techniques to take advantage of competitive bidding,
consolidated orders, and contract procurement of forms, and work directly with the
public printer toward more efficient, economical and timely procurement receipt, storage
and distribution of state forms;
(7) Coordinate the forms management program with the existing state archives and records
management program to insure timely disposition of outdated forms and related records;
(8) Conduct periodic evaluation of the effectiveness of the overall forms management program
and the forms management practices of the individual state educational institutions
and state agencies, and maintain records, which indicate net dollar savings which
have been realized through centralized forms management;
(9) Enter into agreements which delegate implementing action to state agencies or educational
institutions where the mutually developed arrangements will result in the most timely
and economical method of accomplishing the responsibilities set forth in this section;
and
(10) Develop and promulgate rules and standards to implement the overall purposes of this
section.