§ 37-6-30. Registry of leases.
(a) The chief purchasing officer as defined in subsection 37-2-7(3) shall cause to be established a registry of leases which shall be indexed and copies
shall be kept of all leases entered into by the state or any of its agencies. The
state and any department, board, bureau, commission, officer, or agency of the state
entering into a lease agreement shall submit a copy of the lease to the chief purchasing
officer for inclusion in the registry of leases no later than three (3) business days
after execution of the lease. The registry shall index leases by property location,
name and address of lessor and lessee, date of execution, and date of expiration.
The registry shall contain certificates of compliance issued by all public corporations
and quasi-public agencies that have fulfilled the requirements of subsection (c) herein.
All leases entered into the registry on or after July 1, 2008 shall remain in the
registry for five (5) years subsequent to the date of expiration of the lease. The
chief purchasing officer shall maintain the registry of leases and copies of the registry
and all leases and certificates of compliance contained therein shall be made available
for public inspection. The chief purchasing officer shall post on the division's website
the registry of leases and each lease contained therein no later than three (3) business
days after receipt of each lease.
(b) The chief purchasing officer shall electronically transmit the registry of leases
and certificates of compliance to the secretary of state for posting online, in accordance
with rules and regulations which shall be promulgated by the secretary of state. Thereafter,
the chief purchasing officer shall electronically transmit to the secretary of state
for posting online, each lease and certificate of compliance described in subsection
(a) no later than three (3) business days after receipt of the lease. This requirement
of electronic transmission of the registry of leases and subsequently executed leases
and certificates of compliance with the secretary of state shall take effect on January
1, 2009.
(c) Notwithstanding any other provision to the contrary, including any provision exempting
any entity from the requirements of this chapter, all public corporations as defined
in subsection 35-20-5(4) and quasi-public agencies shall cause to be established a registry of all its leases
which shall be indexed, and copies shall be kept of all such leases. Each public corporation
or quasi-public agency shall maintain a registry of its leases and copies of the registry
and all leases contained therein shall be made available for public inspection. The
public corporation or quasi-public agency shall post on its website the registry of
leases and each lease contained therein no later than three (3) business days after
execution of each lease. The registry shall index leases by property location, name
and address of lessor and lessee, date of execution, and date of expiration. All leases
entered into the registry on or after July 1, 2008 shall remain in the registry for
five (5) years subsequent to the date of expiration. The public corporation or quasi-public
agency shall electronically transmit the registry of leases to the secretary of state
for posting online, in accordance with rules and regulations which shall be promulgated
by the secretary of state. Thereafter, the public corporation or quasi-public agency
shall electronically transmit to the secretary of state for posting online, each lease
described herein no later than three (3) business days after the execution of the
lease. Once the electronic transmission has been completed, the public corporation
or quasi-public agency shall issue no later than three (3) business days after the
execution of the lease a certificate stating its compliance with the requirements
of this subsection to the chief purchasing officer. This requirement of electronic
transmission of the registry of leases and subsequently executed leases with the secretary
of state shall take effect on January 1, 2009.
(d) The secretary of state shall maintain, on the agency's website, an online database
of leases and certificates of compliance required by this chapter. The online database
shall be organized to promote transparency and be easily accessible to the public.
The online database shall be searchable by property, location, name and address of
lessor and lessee, date of execution, and date of expiration.