§ 22-13-4. Definitions — Duties of auditor general — Investigations by committee.
(a) The following words and phrases have the following meanings unless a different meaning
is required by the context:
(1) "Performance audit� means an examination of the effectiveness of administration and
its efficiency and adequacy in terms of the program of the state agency authorized
by law to be performed. The "performance audit� may also include a review of the agency
in terms of compliance with federal and state laws and executive orders relating to
equal employment opportunities and the set aside for minority businesses.
(2) "Political subdivision� means a separate agency or unit of local government created
or established by law and includes, but is not limited to, the following and the officers
of the following: authority, board, branch, bureau, city, commission, council, consolidated
government, county, department, district, institution, metropolitan government, municipality,
office, officer, public corporation, town, or village.
(3) "Post-audit� means an audit made at some point after the completion of a transaction
or a group of transactions.
(4) "State agency� means a separate agency or unit of state government created or established
by law and includes, but is not limited to, the following and the officers of the
following: authority, board, branch, bureau, commission, council, department, division,
institution, office, officer, or public corporation, as the case may be, except any
agency or unit within the legislative branch of state government.
(b) The auditor general shall make post-audits and performance audits of public records
and perform related duties as prescribed by the committee. He or she shall perform
his or her duties independently but under the general policies established by the
committee.
(c)(1) The auditor general shall have the power and duty to make post-audits and performance
audits of the accounts and records of all state agencies, including the board of governors
for higher education and the board of regents for elementary and secondary education,
as defined in this section.
(2) The auditor general shall have the power, when requested by a majority of the committee,
to make post-audits and performance audits of accounts and records of any other public
body or political subdivision, or any association or corporation created or established
by any general or special law of the general assembly, or any person, association,
or corporation to which monies of the state have been appropriated by the general
assembly. Nothing in the subdivision shall be construed to apply to public utilities.
(3) The auditor general shall perform or have performed annually a complete post-audit
of the financial transactions and accounts of the state when approved by the chairperson
of the joint committee on legislative services.
(d) The committee may at any time, without regard to whether the legislature is then in
session or out of session, take under investigation any matter within the scope of
an audit either completed or then being conducted by the auditor general, and in connection
with that investigation may exercise the powers of subpoena vested by law in a standing
committee of the legislature.
(e)(1) The auditor general may, when directed by the committee, designate and direct any
auditor employed by him or her to audit any accounts or records within the power of
the auditor general to audit. The auditor shall report his or her findings for review
by the auditor general, who shall prepare the audit report.
(2) The audit report shall make special mention of:
(i) Any violation of the laws within the scope of the audit; and
(ii) Any illegal or improper expenditure, any improper accounting procedures, all failures
to properly record financial transactions, and all other inaccuracies, irregularities,
shortages, and defalcations.
(3) At the conclusion of the audit, the auditor general or his or her designated representative
will conduct an exit conference with the official whose office or department is subject
to audit and submit to him or her a draft report which includes a list of findings
and recommendations. If an official is not available for the exit conference, delivery
of the draft report is presumed to be sufficient notice. The official must submit
to the auditor general within sixty (60) days after the receipt of the draft report
his or her written reply as to:
(i) Acceptance and plan of implementation of each recommendation;
(ii) Reason(s) for non-acceptance of a recommendation.
(4) Should the auditor general determine that the written explanation or rebuttal of the
official whose office is subject to audit is unsatisfactory, he or she shall, as soon
as practicable, report his or her findings to the joint committee on legislative services.
(f) A copy of the audit report shall be submitted to each member of the committee.
(g) If the auditor general discovers any errors, unusual practices, or any other discrepancies
in connection with his or her audit or post-audit of a state agency or state officers,
the auditor general shall, as soon as practicable, notify in writing the president
of the senate and the speaker of the house of representatives, respectively.
(h) The auditor general shall annually review the capital development program to determine:
(1) the status of all projects included in the program; (2) whether the funds are
being properly expended for their intended purposes; (3) the completion date or projected
completion date of the projects; (4) which projects require professional services
and to determine the identity of individuals or firms appointed; and (5) the expended
and unexpended funds. This report shall be annually submitted to the general assembly
on the first Wednesday in February.
(i) The auditor general shall supervise, coordinate, and/or conduct investigations and
inspections or oversight reviews with the purpose of preventing and detecting fraud,
waste, abuse and mismanagement in the expenditure of public funds.