§ 17-27-3. Filing of affidavits.
(a) The affidavit required by § 17-27-2 shall be filed, together with a copy of the contract or a written summary of the
principal terms of the contract, with the board of elections. If the contract is in
writing, then the affidavit shall be filed within sixty (60) days of the execution
of the contract; if the contract is not in writing, then the affidavit shall be filed
within sixty (60) days of the date when the state vendor first is notified that they
have reached the five thousand dollar ($5,000) threshold established by § 17-27-2.
(b) Notwithstanding the provisions of s
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§ 17-27-3. Filing of affidavits.
(a) The affidavit required by § 17-27-2 shall be filed, together with a copy of the contract or a written summary of the
principal terms of the contract, with the board of elections. If the contract is in
writing, then the affidavit shall be filed within sixty (60) days of the execution
of the contract; if the contract is not in writing, then the affidavit shall be filed
within sixty (60) days of the date when the state vendor first is notified that they
have reached the five thousand dollar ($5,000) threshold established by § 17-27-2.
(b) Notwithstanding the provisions of subsection (a) of this section, any state vendor
who has a reasonable belief that it would be required to make two (2) or more filings
in any calendar year pursuant to this section will be deemed to have satisfied its
obligations under this section if it files a notice certifying that belief with the
board of elections and subsequently files an affidavit meeting the requirements of
this section on or before July 31 with respect to the preceding six (6) months ending
on June 30 and on or before January 31 for the six (6) month period of the preceding
year ending December 31.
(c) Parent, affiliate, or subsidiary entities of a state vendor which are required to
report pursuant to this chapter may do so in the form of a consolidated report which
contains the required information for both the vendor, its parent, subsidiary, or
affiliated entity. All affidavits filed by state vendors pursuant to this chapter
shall be public documents.
(d) The board of elections shall maintain on its website a report of all vendors submitting
affidavits as required under this chapter which report shall include: the name of
the vendor, a summary description of the vendor contract, if written, or the services
performed or goods purchased and their cost, and the amount of reportable contributions
pursuant to chapter 25 of this title.