(1)The Oregon Sunshine Committee is established, consisting of 15 members as follows:
(a)Four members of the committees or interim committees of the Legislative Assembly related to the judiciary shall be ex officio nonvoting members of the committee. The chairs of the committees shall appoint:
(A)Two members from the House of Representatives, one from the majority party and one from the minority party; and
(B)Two members from the Senate, one from the majority party and one from the minority party.
(b)The Governor and the Attorney General, or their designees, shall be voting members of the committee.
(c)The State Archivist, or a designee of the State Archivist, shall be a voting member of the committee.
(d)The Attorney General shall appoint to the committee as voting members:
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(1) The Oregon Sunshine Committee is established, consisting of 15 members as follows:
(a) Four members of the committees or interim committees of the Legislative Assembly related to the judiciary shall be ex officio nonvoting members of the committee. The chairs of the committees shall appoint:
(A) Two members from the House of Representatives, one from the majority party and one from the minority party; and
(B) Two members from the Senate, one from the majority party and one from the minority party.
(b) The Governor and the Attorney General, or their designees, shall be voting members of the committee.
(c) The State Archivist, or a designee of the State Archivist, shall be a voting member of the committee.
(d) The Attorney General shall appoint to the committee as voting members:
(A) A person with information technology expertise;
(B) Three representatives of local government to represent the interests of counties, cities, school districts and special districts;
(C) A representative of broadcasters;
(D) A representative of professional journalists;
(E) A representative of newspaper publishers; and
(F) A representative from a nonprofit open government or public interest group.
(2)(a) The term of each voting committee member appointed by the Attorney General is four years, but a member so appointed serves at the pleasure of the Attorney General.
(b) Before the expiration of a term of a member appointed by the Attorney General, the Attorney General shall reappoint the member to a new term or appoint a successor.
(c) If there is a vacancy for any cause in a position that is appointed by the Attorney General, the Attorney General shall make an appointment to become immediately effective.
(3) The Oregon Sunshine Committee shall do all of the following:
(a) Establish, and adjust as necessary, a plan or schedule to review all exemptions from disclosure for public records included in the Attorney General’s catalog required by ORS 192.340 that provides for review not later than December 31, 2031, except that the following exemptions need not be considered:
(A) Exemptions required by federal law;
(B) Evidentiary privileges described in ORS 40.225 to 40.295, other than the lawyer-client privilege described in ORS 40.225;
(C) The exemption for trade secrets as described in the public records law, ORS 192.311 to 192.478, or the Uniform Trade Secrets Act, ORS 646.461 to 646.475;
(D) Security records described in ORS 192.345 (23) or 192.355 (11), (32) or (33);
(E) Personal information of certain scientific workers described in ORS 192.345 (30), care workers described in ORS 192.363 and 192.365 or public safety workers or county juvenile department employees described in ORS 192.345 (31); and
(F) Public safety plans described in ORS 192.345 (18).
(b) Include in the review required by this subsection any administrative rule for which a review was requested under ORS 183.730.
(c) Study and identify any inefficiencies and inconsistencies in the application of public records laws that impede transparency in public process and government.
(d) Make recommendations on changes in existing law, policy and practice to enhance transparency and facilitate rapid fulfillment of public records requests made to public bodies.
(e) On or before May 1 of each even-numbered year, submit a report to the committees or interim committees of the Legislative Assembly related to the judiciary and include in the report the recommendations described in paragraph (d) of this subsection and recommendations to amend or repeal the exemptions from disclosure reviewed by the committee during the period since the last report submitted by the committee under this section.
(4) The Oregon Sunshine Committee may take all lawful actions and exercise any lawful powers the committee deems reasonable for facilitating its work, including but not limited to conducting public hearings and creating subcommittees. Any subcommittees created by the committee are subject to the public meetings and public records requirements that apply to the committee.
(5) A majority of the voting members of the Oregon Sunshine Committee constitutes a quorum for the transaction of business.
(6) Official action by the committee requires the approval of a majority of the voting members of the committee.
(7) The committee shall select one of its members to serve as chairperson.
(8) The committee shall meet at times and places specified by the call of the chairperson or of a majority of the voting members of the committee and shall meet at least three times per year.
(9) All meetings of the committee must be open to the public. Any public records created by the committee are subject to disclosure, and any privilege or exemption from disclosure that would otherwise be applicable may not be claimed.
(10) The committee may adopt rules necessary for the operation of the committee.
(11) The Department of Justice shall provide administrative support to the committee.
(12) Members of the committee who are not members of the Legislative Assembly are not entitled to compensation, but may be reimbursed for actual and necessary travel and other expenses incurred by them in the performance of their official duties in the manner and amounts provided for in ORS 292.495. Claims for expenses incurred in performing functions of the committee shall be paid out of funds appropriated to the Department of Justice for purposes of the committee.
(13) All agencies of state government, as defined in ORS 174.111, are directed to assist the committee in the performance of the committee’s duties and, to the extent permitted by laws relating to confidentiality, to furnish information and advice the members of the committee consider necessary to perform their duties.