§ 54-46-04 — Duties of administrator

The administrator shall, with due regard for the functions of the agencies concerned:
1. Establish standards, procedures, and techniques for effective management of records.
2. Make continuing surveys of operations and recommend improvements in current
records management practices including the use of space, equipment, and supplies
employed in creating, maintaining, storing, and servicing records.
3. Establish standards for the preparation of schedules providing for the retention of state
records of continuing value and for the final disposition of state records no longer
possessing administrative, legal, or fiscal value.
4. Ensure that each departmental agency maintains, for at least one year, data contained
in electronic mail accounts for agency heads, state officers appointed by the governor
under chapter 44-02, and elected executive branch officials.

5. Develop a training program for agencies regarding the management of state records.
6. Obtain reports from agencies as are required for the administration of the program.
7. Receive reports of noncompliance with the records management program. Upon
review of the report, the administrator shall:
a. Recommend training for the noncompliant agency;
b. Submit the report to human resource management services for consultation to
determine whether disciplinary action is appropriate;
c. Submit the report to the office of the state auditor to include noncompliance
findings in the agency's audit and to determine whether reporting findings of
noncompliance to the legislative audit and fiscal review committee is appropriate;
or
d. Submit the report to the office of the attorney general to determine appropriate
action, including prosecution or referral to human resource management services
or the agency's human resources department for disciplinary action.