§ 54-24-09 — Distribution of certain state publications for certain libraries required

The office of management and budget shall arrange to deposit with the state library eight
copies of all publications issued by all executive, legislative, and judicial agencies of state
government intended for general public distribution. These publications must be provided to the
state library without charge. If expense and limited supply of state publications, particularly
audiovisual items, make compliance with the depository requirement impossible, the state
library shall accept as many copies as an agency can afford to provide. However, each agency
shall provide no less than two copies to the state library. State publications refer to any
informational materials regardless of format, method of reproduction, or source, originating in or
produced with the imprint of, by the authority of, or at the total or partial expense of, any state
agency. The definition incorporates those publications that may or may not be financed by state
funds but are released by private bodies such as research and consultant firms under contract
with or supervision of any state agency. In circumstances not directly involving the office of
management and budget, a state agency shall comply with the depository requirement by
arranging with the necessary parties for the printing and deposit of eight copies of any state
publication issued. State publications are specifically defined as public documents but not those
administrative or training materials used only within the issuing agency. As the document
acquisition and distribution agency, the state library shall retain for its document collection two
copies of every state document received and transmit the remaining copies to the depository

libraries. These are the libraries of the state historical society, the university of North Dakota,
North Dakota state university, library of Congress, and two others to be designated by the state
library. The state library shall catalog state publications and arrange for their conversion to a
digital format as prescribed by the state records administrator and shall make available for
distribution of the same upon request to the designated depository libraries.