§ 166A-19.24 — Remote meetings during certain declarations of emergency

North Carolina § 166A-19.24

• Jurisdiction: North Carolina
• Ch. 166A: North Carolina Emergency Management Act
• Art. 8: of Chapter 143 of the General Statutes shall not apply to any contracts that an entity otherwise subject to Article 8 may award for apparatus, supplies, materials, or equipment, or construction or repair work requiring apparatus, supplies, materials, or equipment, where such apparatus, supplies, materials, or equipment is either:

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(a) Remote Meetings. - Notwithstanding any other provision of law, upon issuance of a declaration of emergency under G.S. 166A-19.20, any public body within the emergency area may conduct remote meetings in accordance with this section and Article 33C of Chapter 143 of the General Statutes throughout the duration of that declaration of emergency. Compliance with this statute establishes a presumption that a remote meeting is open to the public.
(b) Requirements. - The public body shall comply with all of the following with respect to remote meetings conducted under this section:
(1) The public body shall give proper notice under G.S. 143-318.12 and under any other requirement for notice applicable to the public body. The notice shall also specify the means by which the public can access the remote meeting as that remote meeting occurs.
(2) Any member of the public body participating by a method of simultaneous communication in which that member cannot be physically seen by the public body must identify himself or herself in each of the following situations:
a. When the roll is taken or the remote meeting is commenced.
b. Prior to participating in the deliberations, including making motions, proposing amendments, and raising points of order.
c. Prior to voting.
(3) All documents to be considered during the remote meeting shall be provided to each member of the public body.
(4) The method of simultaneous communication shall allow for any member of the public body to do all of the following:
a. Hear what is said by the other members of the public body.
b. Hear what is said by any individual addressing the public body.
c. To be heard by the other members of the public body when speaking to the public body.
(5) All votes shall be roll call; no vote by secret or written ballots, whether by paper or electronic means or in accordance with G.S. 143-318.13(b), may be taken during the remote meeting.
(6) The public body shall comply with G.S. 143-318.13(c).
(7) The minutes of the remote meeting shall reflect that the meeting was conducted by use of simultaneous communication, which members were participating by simultaneous communication, and when such members joined or left the remote meeting.
(8) All chats, instant messages, texts, or other written communications between members of the public body regarding the transaction of the public business during the remote meeting are deemed a public record.
(9) The remote meeting shall be simultaneously streamed live online so that simultaneous live audio, and video, if any, of such meeting is available to the public. If the remote meeting is conducted by conference call, the public body may comply with this subdivision by providing the public with an opportunity to dial in or stream the audio live and listen to the remote meeting.
(b1) If a public body has provided notice of an official meeting and one or more of the members of the public body desire to participate remotely after the issuance of the notice, the public body may amend the notice of the meeting to include the means whereby the public can access the remote meeting as that remote meeting occurs. Such amended notice of remote meeting shall comply with all of the following:
(1) Be issued no less than six hours prior to the official meeting.
(2) Be distributed in accordance with G.S. 143-318.12(b)(2) and (b)(3), as applicable.
(3) Be posted in accordance with G.S. 143-318.12(e).
(c) Quorum. - A member of the public body participating by simultaneous communication under this section shall be counted as present for quorum purposes only during the period while simultaneous communication is maintained for that member. The provisions of G.S. 153A-44 and G.S. 160A-75 shall apply to all votes of each member of a county or municipal governing board taken during a remote meeting.
(d) Voting by Members of the Public Body. - Votes of each member of a public body made during a remote meeting under this section shall be counted as if the member were physically present only during the period while simultaneous communication is maintained for that member.
(e) Public Hearings. - A public body may conduct any public hearing required or authorized by law during a remote meeting, and take action thereon, provided the public body allows for written comments on the subject of the public hearing to be submitted between publication of any required notice and 24 hours prior to the scheduled time for the beginning of the public hearing.
(f) Quasi-Judicial Hearings. - A public body may conduct a quasi-judicial proceeding as a remote meeting only when all of the following apply:
(1) The right of an individual to a hearing and decision occur during the emergency.
(2) All persons subject to the quasi-judicial proceeding who have standing to participate in the quasi-judicial hearing have been given notice of the quasi-judicial hearing and consent to the remote meeting.
(3) All due process rights of the parties affected are protected.
(g) Closed Sessions. - The public body may conduct a closed session as authorized in G.S. 143-318.11. While in closed session, the public body is not required to provide access to the remote meeting to the public.
(h) Not Exclusive. - This section applies only during emergency declarations and does not supersede any authority for electronic meetings under Article 33C of Chapter 143 of the General Statutes.
(i) Definitions. - For purposes of this section, the following definitions apply:
(1) Official meeting. - As defined in G.S. 143-318.10(d).
(2) Public body. - As defined in G.S. 143-318.10(b) and (c).
(3) Remote meeting. - An official meeting, or any part thereof, with between one and all of the members of the public body participating by simultaneous communication.
(4) Simultaneous communication. - Any communication by conference telephone, conference video, or other electronic means. (2020-3, s. 4.31(a); 2021-35, s. 1.)
§ 166A-19.25: Reserved for future codification purposes.
§ 166A-19.26: Reserved for future codification purposes.
§ 166A-19.27: Reserved for future codification purposes.
§ 166A-19.28: Reserved for future codification purposes.
§ 166A-19.29: Reserved for future codification purposes.
Part 5. Additional Powers During States of Emergency.