§ 23:75 — Data dashboard; data exchange agreements; data distribution; personal identification

§75. Data dashboard; data exchange agreements; data distribution; personal identification
prohibited
A. For the data dashboard information component of the system, there shall be user-friendly formatted, objective factual performance information on training programs,
including statistical information on employment outcomes, and other relevant data.
B. For the purpose of facilitating the objectives of this Part, public and private
agencies engaged in, or responsible for, workforce development activities shall enter into
interagency reciprocal data exchange agreements. Such agreements shall provide for
automated record linkage and follow-up. To facilitate this process, each agency with
workforce development data shall assign to each individual receiving its services a unique
identifier. The individual's Social Security number, unless prohibited by federal law, may
be used to link disparate data bases. Social Security numbers shall only be used for the
purpose of determining employment and earnings outcomes of the workforce development
programs or identifying potential fraud. Only authorized personnel shall have access to
personally identifiable information and Social Security numbers shall be removed from the
respective data sets for any additional evaluation purposes.
C.(1) Interagency data shall be distributed in a protected and secure manner and in
such a way so as not to permit the personal identification of any individual. If data is
exchanged electronically, individually identifiable and firm-specific information shall be
encrypted. Individually identifiable and firm-specific information shall be unencrypted
during the file linkages performed in the computer systems' core memory. While in the
possession of other agencies, all files containing personally identifiable and firm-specific
information shall be stored in a secure environment and accessed by authorized personnel
only.
(2) Data shall be exchanged only under strictly controlled conditions. It shall be
destroyed after all legitimate uses have been made of it. Secondary release of confidential
or privacy-protected data or use other than as authorized by this Part shall be strictly
prohibited.
(3) In addition to any other civil or criminal penalties, any person found in violation
of this Subsection shall be fined not less than five hundred dollars nor more than two
thousand dollars for each offense.
D.(1) Subject to federal confidentiality requirements and limitations, the council, the
division of administration, or any contractor working on their behalf, may be provided
employment data obtained pursuant to the administration of this Part for any one of the
expressly stated following purposes:
(a) Compiling statistics that would support performance management and evaluation
by program managers of state and federal programs, especially as it relates to employment
outcomes.
(b) Compiling statistics that would assist in the preparation of common performance
reports across agencies.
(c) Compiling statistics for education and training research purposes, including
longitudinal studies to assist in program improvement and design.
(2) Any employment data provided pursuant to this Section shall be confidential.
No public employee or contractor acting on behalf of a state agency or employee of such
contractor may do either of the following:
(a) Use any data provided pursuant to this Subsection for any purpose other than the
statistical purposes for which the data is furnished.
(b) Make public any of the data provided pursuant to this Subsection that would
allow the identity of any individual or employing unit to be inferred by either direct or
indirect means.
(3)(a) Any such data, as provided in this Subsection, that is released to any state
agency or any contractor acting on behalf of a state agency pursuant to this Subsection, may
be released on a reimbursable basis and shall be used exclusively for execution of intended
public duties. Such data shall not, under any circumstance, be accessed and used for any
other purpose, subject to sanction of violators as provided for in Subparagraph (c) of this
Paragraph. The administrator and the office of unemployment insurance administration shall
not be liable for any violation by any employee of the department, council, division of
administration, or any contractor working on behalf of either agency, provided their receipt
of such information was in accordance with the provisions of this Subsection.
(b) Any such data, as provided in this Section, that is received by any state agency
or any contractor acting on behalf of a state agency pursuant to this Subsection, shall be
destroyed within thirty days following the completion of its intended purpose as described
in this Section.
(c) Any person who violates any provision of this Section shall be fined not less than
one thousand dollars nor more than ten thousand dollars or imprisoned for not less than thirty
days nor more than six months, or both.
E. This component of the system shall be developed so that it may be available for
access on the internet.

Legislative History

Acts 1997, No. 1, §1, eff. April 30, 1997; Acts 2008, No. 743, §2, eff. July 1, 2008; Acts 2025, No. 478, §7, eff. Oct. 1, 2025.