This text of Indiana § 5-15-5.1-5 (Duties and powers of the archives and records administration) is published on Counsel Stack Legal Research, covering Indiana primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.
(a)Subject to approval by the oversight
committee on public records created by section 18 of this chapter, the
administration shall do the following:
(1)Establish a forms management program for state forms.
(2)Establish and maintain a central cross index filing system of
all state forms.
(3)Establish a statewide records management program,
prescribing the standards and procedures for:
(A)retention and preservation of agency records; and
(B)records management training for agencies and local
government.
However, the investigative and criminal history records of the
state police department are exempted from this requirement.
(4)Establish and operate a statewide archival program to be
called the Indiana state archives for the permanent government
records of the state and local governmen
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(a) Subject to approval by the oversight
committee on public records created by section 18 of this chapter, the
administration shall do the following:
(1) Establish a forms management program for state forms.
(2) Establish and maintain a central cross index filing system of
all state forms.
(3) Establish a statewide records management program,
prescribing the standards and procedures for:
(A) retention and preservation of agency records; and
(B) records management training for agencies and local
government.
However, the investigative and criminal history records of the
state police department are exempted from this requirement.
(4) Establish and operate a statewide archival program to be
called the Indiana state archives for the permanent government
records of the state and local governments, provide consultant
services for archival programs, conduct surveys, and provide
training for records coordinators.
(5) Establish and operate a statewide records preservation
laboratory.
(6) Prepare, develop, and implement records retention schedules.
(7) Establish and operate a central records center to be called the
Indiana state records center, which shall accept all records
approved for transfer to it, provide secure storage and reference
service for the same, and submit written notice to the applicable
agency of intended destruction of records in accordance with
approved retention schedules.
(8) Demand from any person, organization, or body who has
illegal possession of original state or local government records
those records, which shall be delivered to the administration.
(9) Have the authority to examine all forms and records housed or
possessed by state agencies and local governments for the purpose
of fulfilling the provisions of this chapter.
(10) In coordination with the office of technology established by
IC 4-13.1-2-1, establish standards to ensure the preservation of
adequate and permanent computerized and auxiliary automated
information records of state agencies and local government.
(11) Notwithstanding IC 5-14-3-8, establish a schedule of fees for
services provided to patrons of the Indiana state archives, patrons
of the state imaging and microfilm laboratory, and state agencies.
A copying fee established under this subdivision may exceed the
copying fee set forth in IC 5-14-3-8(c).
(12) Advise the office of technology established by IC 4-13.1-2-1
with respect to records management and archival principles as
applicable to the purchase of all electronic content and
information management systems.
(b) Fees collected under subsection (a)(11) shall be deposited in the
state archives preservation and reproduction account established by
section 5.3 of this chapter.
As added by Acts 1979, P.L.40, SEC.1. Amended by
P.L.28-1983, SEC.52; P.L.58-1993, SEC.11; P.L.49-1997, SEC.29;
P.L.177-2005, SEC.17; P.L.84-2012, SEC.17; P.L.171-2015, SEC.14;
P.L.222-2023, SEC.4.