§ 5-11-10-2 — Approval and allowance of claims; claim forms; publication of claims and allowances

Indiana § 5-11-10-2

• Jurisdiction: Indiana
• Title 5: STATE AND LOCAL ADMINISTRATION
• Art. 11: ACCOUNTING FOR PUBLIC FUNDS
• Ch. 10: Certification of Claims; Forms

Text

(a) Claims against a political subdivision of the
state must be approved by the officer or person receiving the goods or
services, be audited for correctness and approved by the disbursing
officer of the political subdivision, and, where applicable, be allowed
by the governing body having jurisdiction over allowance of such
claims before they are paid. If the claim is against a governmental
entity (as defined in section 1.6 of this chapter), the claim must be
certified by the fiscal officer.
(b) The state board of accounts shall prescribe a form which will
permit claims from two (2) or more claimants to be listed on a single
document and, when such list is signed by members of the governing
body showing the claims and amounts allowed each claimant and the
total claimed and allowed as listed on such document, it shall not be
necessary for the members to sign each claim.
(c) Notwithstanding subsection (b), only:
(1) the chairperson of the board of directors of a solid waste
management district established under IC 13-21 or IC 13-9.5
(before its repeal); or
(2) the chairperson's designee;
is required to sign the claim form described under this section.
(d) The form prescribed under this section shall be prepared by or
filed with the disbursing officer of the political subdivision, together
with:
(1) the supporting claims if payment is made under section 1 of
this chapter; or
(2) the supporting invoices or bills if payment is made under
section 1.6 of this chapter.
All such documents shall be carefully preserved by the disbursing
officer as a part of the official records of the office.
(e) Where under any law it is provided that each claim be allowed
over the signatures of members of a governing body, or a claim docket
or accounts payable voucher register be prepared listing claims to be
considered for allowance, the form and procedure prescribed in this
section shall be in lieu of the provisions of the other law.
(f) Notwithstanding this section, the publication required by IC 36-2-6-3(b) must state each claim for which a separate warrant or
check is to be issued by the disbursing officer except for claims for the
following:
(1) Salaries fixed in a definite amount by ordinance or statute.
(2) Per diem of jurors.
(3) Salaries of officers of a court.
Formerly: Acts 1953, c.155, s.2. As amended by Acts 1978,
P.L.25, SEC.1; Acts 1979, P.L.37, SEC.2; Acts 1982, P.L.33, SEC.4;
P.L.33-1992, SEC.3; P.L.71-1995, SEC.3; P.L.64-1995, SEC.8;
P.L.1-1996, SEC.37; P.L.14-1996, SEC.7; P.L.40-1996, SEC.3;
P.L.39-1996, SEC.8.