§ 5-1-17-18.5 — Negotiating with a single bidder for a project

Indiana § 5-1-17-18.5

• Jurisdiction: Indiana
• Title 5: STATE AND LOCAL ADMINISTRATION
• Art. 1: BONDS AND OTHER OBLIGATIONS
• Ch. 17: Indiana Stadium and Convention Building Authority

Text

5. (a) This section applies to bids received
with respect to a capital improvement under this chapter:
(1) that is constructed by, for, or on behalf of the authority; and
(2) for which only one (1) bid was received from a responsible
bidder.
(b) The board may attempt to negotiate a more advantageous
proposal and contract with the bidder if the board determines that
rebidding:
(1) is not practicable or advantageous; or
(2) would adversely affect the construction schedule or budget of
the project.
(c) The board shall prepare a bid file containing the following
information:
(1) A copy of all documents that are included as part of the
invitation for bids.
(2) A list of all persons to whom copies of the invitation for bids
were given, including the following information:
(A) The name and address of each person who received an
invitation for bids.
(B) The name of each bidder who responded and the dollar
amount of the bid.
(C) A summary of the bid received.
(3) The basis on which the bid was accepted.
(4) Documentation of the board's negotiating process with the
bidder. The documentation must include the following:
(A) A log of the dates and times of each meeting with the
bidder.
(B) A description of the nature of all communications with the
bidder.
(C) A copy of all written communications, including electronic
communications, with the bidder.
(5) The entire contents of the contract file except for proprietary
information included with the bid, such as trade secrets,
manufacturing processes, and financial information that was not
required to be made available for public inspection by the terms
of the invitation for bids.

Legislative History

As added by P.L.120-2006, SEC.2.