§ 12-20-28-3 — Annual statistical report; statewide statistical report; filing

Indiana § 12-20-28-3

• Jurisdiction: Indiana
• Art. 20: TOWNSHIP ASSISTANCE
• Ch. 28: Records and Reports

Text

(a) The definitions in this section apply to a
report that is required to be filed under this section.
(b) As used in this section, "case contact" means any act of service
in which a township employee has reason to enter a comment or
narrative into the record of an application for township assistance
under this article regardless of whether the applicant receives or does
not receive township assistance funds. This subsection expires January
1, 2023.
(c) As used in this section, "total number of households containing
township assistance recipients" means the sum to be determined by
counting the total number of individuals who file an application for
which assistance is granted. A household may be counted only once
during a calendar year regardless of the number of times assistance is
provided if the same individual makes the application for assistance.
(d) As used in this section, "total number of recipients" means the
number of individuals who are members of a household that receives
assistance on at least one (1) occasion during the calendar year. An
individual may be counted only one (1) time during a calendar year
regardless of the:
(1) number of times assistance is provided; or
(2) number of households in which the individual resides during
a particular year.
This subsection expires January 1, 2023.
(e) This subsection applies to a report filed after December 31,
2022. As used in this section, "total number of recipients" means the
number of individuals who are members of a household that receives
assistance on at least one (1) occasion during the calendar year. An
individual may be counted for each time assistance is separately
provided regardless of the:
(1) number of times assistance is provided; or
(2) number of households in which the individual resides during
a particular year.
(f) As used in this section, "total number of requests for assistance"
means the number of times an individual or a household separately
requests any type of township assistance.
(g) The township trustee shall file an annual statistical report on
township housing, medical care, utility assistance, food assistance,
burial assistance, food pantry assistance, services related to
representative payee programs, services related to special
nontraditional programs, and case management services with the state
board of accounts. The township trustee shall provide a copy of the
annual statistical report to the county auditor. The county auditor shall
keep the copy of the report in the county auditor's office. Except as
provided in subsection (l), the report must be made on a form provided
by the state board of accounts. The report must contain the following
information:
(1) The total number of requests for assistance.
(2) The total number of each of the following:
(A) Recipients of township assistance.
(B) Households containing recipients of township assistance.
(C) Case contacts made with or on behalf of:
(i) recipients of township assistance; or
(ii) members of a household receiving township assistance.
This subdivision expires January 1, 2023.
(3) This subdivision applies to a report filed after December 31,
2022. The total number of each of the following:
(A) Recipients of township assistance.
(B) Households containing recipients of township assistance.
(C) Individuals denied township assistance.
(4) The total value of benefits provided to recipients of township
assistance.
(5) This subdivision applies to a report filed after December 31,
2022. The total value of benefits denied to individuals applying
for township assistance.
(6) The total value of benefits provided through the efforts of
township staff from sources other than township funds.
(7) The total number of each of the following:
(A) Recipients of township assistance and households receiving
utility assistance.
(B) Recipients assisted by township staff in receiving utility
assistance from sources other than township funds.
(8) The total value of benefits provided for the payment of
utilities, including the value of benefits of utility assistance
provided through the efforts of township staff from sources other
than township funds.
(9) The total number of each of the following:
(A) Recipients of township assistance and households receiving
housing assistance.
(B) Recipients assisted by township staff in receiving housing
assistance from sources other than township funds.
(10) The total value of benefits provided for housing assistance,
including the value of benefits of housing assistance provided
through the efforts of township staff from sources other than
township funds.
(11) The total number of each of the following:
(A) Recipients of township assistance and households receiving
food assistance.
(B) Recipients assisted by township staff in receiving food
assistance from sources other than township funds.
(12) The total value of food assistance provided, including the
value of food assistance provided through the efforts of township
staff from sources other than township funds.
(13) The total number of each of the following:
(A) Recipients of township assistance and households provided
health care.
(B) Recipients assisted by township staff in receiving health
care assistance from sources other than township funds.
(14) The total value of health care provided, including the value
of health care assistance provided through the efforts of township
staff from sources other than township funds.
(15) The total number of funerals, burials, and cremations.
(16) The total value of funerals, burials, and cremations, including
the difference between the:
(A) actual value of the funerals, burials, and cremations; and
(B) amount paid by the township for the funerals, burials, and
cremations.
(17) The total of each of the following:
(A) Number of nights of emergency shelter provided to the
homeless.
(B) Number of nights of emergency shelter provided to
homeless individuals through the efforts of township staff from
sources other than township funds.
(C) Value of the nights of emergency shelter provided to
homeless individuals by the township and the value of the
nights of emergency shelter provided through the efforts of the
township staff from sources other than township funds.
(18) The total of each of the following:
(A) Number of referrals of township assistance applicants to
other programs.
(B) Value of the services provided by the township in making
referrals to other programs.
(19) The total number of training programs or job placements
found for recipients of township assistance with the assistance of
the township trustee.
(20) The number of hours spent by recipients of township
assistance at workfare.
(21) The total value of the services provided by workfare to the
township and other agencies.
(22) The total amount of reimbursement for assistance received
from:
(A) recipients;
(B) members of recipients' households; or
(C) recipients' estates;
under IC 12-20-6-10, IC 12-20-27-1, or IC 12-20-27-1.5.
(23) The total amount of reimbursement for assistance received
from medical programs under IC 12-20-16-2(e).
(24) The total of each of the following:
(A) Number of individuals assisted through a representative
payee program.
(B) Amount of funds processed through the representative
payee program that are not township funds.
(25) The total of each of the following:
(A) Number of individuals assisted through special
nontraditional programs provided through the township without
the expenditure of township funds.
(B) Amount of funds used to provide the special nontraditional
programs that are not township funds.
(26) The total of each of the following:
(A) Number of hours an investigator of township assistance
spends providing case management services to a recipient of
township assistance or a member of a household receiving
township assistance.
(B) Value of the case management services provided.
(27) The total number of housing inspections performed by the
township.
(28) The township trustee's name and telephone number as
provided in IC 12-20-5.5-3.
If the total number or value of any item required to be reported under
this subsection is zero (0), the township trustee shall include the
notation "0" in the report where the total number or value is required
to be reported.
(h) The state board of accounts shall compare and compile all data
reported under subsection (g) into a statewide statistical report. The
department shall summarize the data compiled by the state board of
accounts that relate to the fixing of township budgets, levies, and tax
rates and shall include the department's summary within the statewide
statistical report prepared under this subsection. Before July 1 of each
year, the state board of accounts shall file the statewide statistical
report prepared under this subsection with the executive director of the
legislative services agency in an electronic format under IC 5-14-6.
(i) The state board of accounts shall forward a copy of:
(1) each annual report forwarded to the board under subsection
(g); and
(2) the statewide statistical report under subsection (h);
to the department and the division of family resources.
(j) The division of family resources shall include in the division's
periodic reports made to the United States Department of Health and
Human Services concerning the Temporary Assistance for Needy
Families (TANF) and Supplemental Security Income (SSI) programs
information forwarded to the division under subsection (i) concerning
the total number of recipients of township assistance and the total
dollar amount of benefits provided.
(k) The department may not approve the budget of a township
trustee who fails to file an annual report under subsection (g) in the
preceding calendar year.
(l) This section does not prevent the electronic transfer of data
required to be reported under IC 12-2-1-40 (before its repeal) or this
section if the following conditions are met:
(1) The method of reporting is acceptable to both the township
trustee reporting the information and the governmental entity to
which the information is reported.
(2) A written copy of information reported by electronic transfer
is on file with the township trustee reporting information by
electronic means.
(m) The information required to be reported by the township trustee
under this section shall be maintained by the township trustee in
accordance with IC 5-15-6.
[Pre-1992 Revision Citation: 12-2-1-40.]

Legislative History

As added by P.L.2-1992, SEC.14. Amended by P.L.51-1996, SEC.73; P.L.90-2002, SEC.364; P.L.262-2003, SEC.7; P.L.28-2004, SEC.111; P.L.73-2005, SEC.152 and P.L.73-2005, SEC.153; P.L.180-2005, SEC.6; P.L.145-2006, SEC.122; P.L.1-2009, SEC.106; P.L.162-2021, SEC.7.