§ 554.9519 — Numbering, maintaining, and indexing records — communicating information provided in records

Iowa § 554.9519

• Jurisdiction: Iowa
• Title XIII: COMMERCE
• Ch. 554: UNIFORM COMMERCIAL CODE

Text

provided in records.
1. Filing office duties. For each record filed in a filing office, the filing office shall:
a. assign a unique number to the filed record;
b. create a record that bears the number assigned to the filed record and the date and time
of filing;
c. maintain the filed record for public inspection; and
d. index the filed record in accordance with subsections 3, 4, and 5.
2. File number. A file number assigned after January 1, 2002, must include a digit that:
a. is mathematically derived from or related to the other digits of the file number; and
b. aidsthefilingofficeindeterminingwhetheranumbercommunicatedasthefilenumber
includes a single-digit or transpositional error.
3. Indexing — general. Except as otherwise provided in subsections 4 and 5, the filing
office shall:
a. index an initial financing statement according to the name of the debtor and index all
filed records relating to the initial financing statement in a manner that associates with one
another an initial financing statement and all filed records relating to the initial financing
statement; and
b. index a record that provides a name of a debtor which was not previously provided in
the financing statement to which the record relates also according to the name that was not
previously provided.
4. Indexing — real-property-related financing statement. If a financing statement is filed
as a fixture filing or covers as-extracted collateral or timber to be cut, it must be filed for
record and the filing office shall index it:
a. under the names of the debtor and of each owner of record shown on the financing
statement as if they were the mortgagors under a mortgage of the real property described;
and
b. to the extent that the law of this state provides for indexing of records of mortgages
under the name of the mortgagee, under the name of the secured party as if the secured party
were the mortgagee thereunder, or, if indexing is by description, as if the financing statement
were a record of a mortgage of the real property described.

5. Indexing — real-property-related assignment. If a financing statement is filed as a
fixturefilingorcoversas-extractedcollateralortimbertobecut,thefilingofficeshallindexan
assignment filed under section 554.9514, subsection 1, or an amendment filed under section
554.9514, subsection 2:
a. under the name of the assignor as grantor; and
b. to the extent that the law of this state provides for indexing a record of the assignment
of a mortgage under the name of the assignee, under the name of the assignee.
6. Retrieval and association capability. The filing office shall maintain a capability:
a. to retrieve a record by the name of the debtor and:
(1) if the filing office is described in section 554.9501, subsection 1, paragraph “a”, by the
file number assigned to the initial financing statement to which the record relates and the
date and time that the record was filed or recorded; or
(2) if the filing office is described in section 554.9501, subsection 1, paragraph “b”, by the
file number assigned to the initial financing statement to which the record relates; and
b. to associate and retrieve with one another an initial financing statement and each filed
record relating to the initial financing statement.
7. Removal of debtor’s name. The filing office may not remove a debtor’s name from the
index until one year after the effectiveness of a financing statement naming the debtor lapses
under section 554.9515 with respect to all secured parties of record.
8. Timelinessoffilingofficeperformance. Thefilingofficeshallperformtheactsrequired
by subsections 1 through 5 at the time and in the manner prescribed by filing-office rule, but
not later than two business days after the filing office receives the record in question.