§ 501A.507 — Cooperative records

Iowa § 501A.507

• Jurisdiction: Iowa
• Title XII: BUSINESS ENTITIES
• Ch. 501A: COOPERATIVE ASSOCIATIONS ACT

Text

1. Permanentrecordsrequiredtobekept. Acooperativeshallkeepaspermanentrecords
minutes of all meetings of its members and of the board, a record of all actions taken by the
membersor the boardwithout a meeting by a writtenunanimousconsentin lieu of a meeting,
and a record of all waivers of notices of meetings of the members and of the board.
2. Accounting records. A cooperative shall maintain appropriate accounting records.
3. Format. A cooperative shall maintain its records in written form or in another form
capable of conversion into written form within a reasonable time.
17 COOPERATIVE ASSOCIATIONS ACT, §501A.601
4. Copies. Acooperativeshallkeepacopyofeachofthefollowingrecordsatitsprincipal
office:
a. Its articles and other governing instruments.
b. Its bylaws or other similar instruments.
c. A record of the names and addresses of its members, in a form that allows preparation
of an alphabetical list of members with each member’s address.
d. The minutes of members’ meetings, and records of all actions taken by members
without a meeting by unanimous written consent in lieu of a meeting, for the past three years.
e. All written communications within the past three years to members as a group or to
any class of members as a group.
f. A list of the names and business addresses of its current board members and officers.
g. All financial statements prepared for periods ending during the last fiscal year.
5. Policy. Except as otherwise limited by this chapter, the board of a cooperative
shall have discretion to determine what records are appropriate for the purposes of the
cooperative, the length of time records are to be retained, and policies relating to the
confidentiality, disclosure, inspection, and copying of the records of the cooperative.